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2015 Minutes


Regular Meetings of the Village of Hythe Council 
   Held at the Village of Hythe Council Chambers






Minutes of monday, December 14, 2015
 

Present:        Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips

                    Lyle Sipe
 

CAO:             Greg Gayton
          Dave MacGregor – Reporter, West County News

                             

1. Mayor Burgess called the meeting to order at 5:14 p.m.        

 

2. Minutes of the November 23, 2015 regular Council meeting

 

MOVED by Councillor Nicholson that the minutes of the November 23, 2015 regular Council meeting be approved as presented.          CARRIED 12/15/165

3. Business arising from the Minutes: No business arising from the minutes.

4.  Representation:  
a) Chad Wiwchar – drinking water safety plan
Public Works Assistant, Chad Wiwchar joined the meeting at 5:25 p.m.
Mr. Wiwchar was there to update Council on the Drinking Water Safety Plan (DWSP). The DWSP is a requirement of Alberta Environment. All municipalities that are operating a municipal water system are required to have a Drinking Water Safety Plan in place.

Mr. Wiwchar noted that there were a number of issues with our present system. He advised that the filtration system on Well #1 had not been cleaned or serviced for a long time. There are problems with the backwash system in the filtration mechanism. An estimate had been obtained from Culligan for repairing this problem. Council advised Mr. Wiwchar that he could proceed with the repair. Chad then discussed the cleaning of the cisterns in Well House #1 and then described the process of cleaning the cisterns.

He noted that there were a number of issues in dealing with Willow Grove Well. It is a bit more problematic to clean the cisterns there. He also noted that there should be two hydrants installed, these would be located at both ends of the system and facilitate flushing the lines. Presently there is not a system in place for flushing the water main there.

There was some discussion about getting a Vacuum Truck in to suck out the cisterns in Well # 2.

Some of the cleaning processes may require a tanker truck to hold water. Council suggested that if that was needed then Tim Webb’s truck may be available.
It was noted that there were air circulation issues in the Well House #1. It was suggested that possibly we could get some advice from an engineer on air circulation systems. CAO advised that air circulation was also an issue with the Village office and the Public Works Shop. Possibly when a review of Well House #1 is done, reviews of the Village office and Public Works shop can be done at the same time.

Kenny Huey joined the meeting at 5:30 p.m.

There was some further discussion about the need for power back-up’s in doing the Drinking Water Safety Plan, Chad Wiwchar reported there was an ongoing risk management about the lack of backup power generation at Wells 1 and 2.

Council thanked Mr. Wiwchar for his presentation.

 

5. Meeting Attended:
Councillor Descoteaux had attended a Library meeting.
Mayor Burgess had attended a meeting regarding the Hythe Swimming Pool.
Councillor Sipe reported that the Hythe Choir is still active, and has provided entertainment at a number of community facilities this year.

6.  Correspondence:

Council reviewed correspondence from:

a)  AUMA – aggregated purchasing – received for information

b)  Wayne Drysdale – December 16th open house – received for information

c)  Grand Spirit Foundation – 2016 requisition – received for information

d)  Peace Library System – received for information

 

    7.  Other Business & Information:

     a) County of Grande Prairie – 2016 interim budget- received for information

b)  Asset disposition – FCSS office
CAO provided a list of some of the fixtures and supplies that were still present in the FCSS office. With the changeover in FCSS, it was felt that some of these assets could be used by the new program coordinator.

MOVED by Councillor Phillips to allow the County FCSS department access to our  FCSS assets at no charge for as long as they need them.          CARRIED 12/15/166

     c)  Emergency Response Plan – water/power outage – received for information
d)  Program Coordinator ads – FCSS – received for information
e)  Husky Oil – flaring notification -- Council reviewed some information from Husky Oil regarding  flaring at Section 26, Township 73, Range 11, West of 6th meridian. Flaring will be taking place between August 1, 2016 and September 1, 2016. Council was advised that Husky Oil would make a presentation to Council if they wished. Council did not feel that would be necessary.
f)  Cheque summary – cheques #20150833 - #20150927 – received for information
 

  1. Other matters (members’ business):
    Councillor Descoteaux asked about a warning notice that had been posted on a vehicle on December 11, 2015 at the Community Centre. The issue was that the vehicle was parked in the loading zone stall and was running, Councillor Descoteaux felt that this situation did not warrant a warning notice. CAO will look into the matter further.
    CAO had discussed some options for Citizens on Patrol, he advised there was not much interest in Hythe. However someone in Beaverlodge was also looking at setting up Citizens on Patrol. Beaverlodge had already made some preliminary inquiries with the RCMP Detachment in Beaverlodge about Citizens on Patrol. Council was in favor in looking at a amalgamated Beaverlodge and Hythe Citizens on Patrol service.
    It was felt an amalgamated service would facilitate getting enough volunteers on board to get the program started.

    Dave MacGregor left the meeting at 6:12 p.m.

    MOVED by Councillor Phillips to go into Camera.          CARRIED 12/15/167

    Chad Wiwchar left the meeting at 6:35 p.m.

9.  In Camera

     a) Land development matters

     b) Staff matter – 6:00 p.m.

     c) County fire agreement

Kenny Huey left the meeting at 7:05 p.m.


MOVED by Councillor Phillips to go back into open session.          CARRIED 12/15/168

MOVED
by Councillor Sipe to offer Alberta Health Services $30,000.00 for Lots 9 – 13, Block 5, Plan 9925983.          CARRIED 12/15/169

10.     Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.          CARRIED 12/15/170
                                                                                             

Time of adjournment was 7:29 p.m.



MINUTES OF MONDAY, NOVEMBER 23, 2015

Present:        Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips

Lyle Sipe
 

CAO:   Greg Gayton
          Dave MacGregor – Reporter, West County News

                             

1. Mayor Burgess called the meeting to order at 5:03 p.m.        

 

2. Minutes of the November 9, 2015 regular Council meeting

 

MOVED by Councillor Phillips that the minutes of the November 9, 2015 regular Council meeting be approved as presented.          CARRIED 11/15/159

3. Business arising from the Minutes: No business arising from the minutes.

4.  Representation:  No delegations scheduled for this meeting.
 

5. Meeting Attended:
Councillor Descoteaux had attended the Friends of the Library Society meeting on November 19, 2015.

Councillor Phillips had attended a Royal Purple meeting.

Councillor Sipe had emcee’d the Beaverlodge Christmas Festival on November 20, 2015.

    

6.  Correspondence:

Council reviewed correspondence from:

a) Employment Grants – provincial and federal

b) Water and Sewer Grants – provincial

c) STARS – gift acknowledgement

d) Town of Beaverlodge – new CAO
Items 6. a, b, c & d were received for information.
 

    7.  Other Business & Information:

a) First Responder Policy
Council reviewed a First Responder policy. The policy pertained to providing medical first responder protocols for Hythe Fire Department members. This was discussed at the November 9, 2015 regular Council meeting with Fire Chief Ed Woloszyn and training officer Robin Fisher. CAO advised that Mr. Fisher and himself had met later on and worked through the policy.

MOVED by Councillor Descoteaux to accept the Medical First Responder Policy for the Hythe Fire Department.          CARRIED 11/15/160

b) FCSS agreement – GP County
Council reviewed a proposed service agreement between the Village of Hythe and the County of Grande Prairie for the provision of FCSS services. Councillor Sipe inquired about the staffing level in this agreement. CAO advised that is was a four day per week programming coordinator that would be provided.

MOVED by Councillor Nicholson to accept the joint agreement for FCSS services with the County of Grande Prairie.          CARRIED 11/15/16

 

  1. Other matters (members’ business):
    Councillor Sipe inquired about chlorination with our in the Hythe municipal water system. He had noted that at certain times there are high chlorine levels. The water has a very noticeable taste and smell to it. The CAO said he was unaware of any activities that were being undertaken that might influence the water quality and advised that he would look into it.

    Councillor Nicholson commented on a situation adjacent to the foodbank involving the old fire hall building. There has been some discussion between our Public Works Department and the people doing the shoveling for the old fire hall, regarding placing snow on the Village street. Council recognized that the guiding principle is everyone’s snow should stay on their own lot. It is not acceptable for people to throw their snow onto the street with the hopes that the Village will take it away. However, some people may not be familiar with this rule and it would be acceptable to take the snow away the first time, and letting them know to not do it again in the future. Council felt this would promote a more neighborly approach. CAO will pass this information back to the Public Works Supervisor.

    Mayor Burgess reported that he had had a conversation with Kerry Rowe regarding the manhole in front of his house. This manhole was replaced in 2015 as part of the manhole replacement program. Mr. Rowe is concerned that there still might be issues with the manhole and was asking if the Village would be flushing it on a regular basis. The CAO said that regular flushing should not be required with new manhole and a new sewer main installed in that area. However, they will inspect the manhole when time permits. CAO also advised that staff have often commented that part of the problem is Mr. Rowe is not putting enough water through his service line to ensure positive drainage of the debris from the manhole.

    MOVED by Councillor Nicholson to go into camera.          CARRIED 11/15/162

    Dave MacGregor left the meeting at 5:47 p.m.9.  In Camera

a) Fire Agreement update
While in Camera, Council discussed a proposed Fire Agreement with Grande Prairie County and a personnel matter.


MOVED by Councillor Nicholson to go back into open session.          CARRIED 11/15/163

Councillor Nicholson requested that there be some snow clearing around Baba J’s on November 30, 2015 when they are doing the Christmas food hampers.
                                                                                           

        Adjournment
        MOVED by Councilor Sipe that the meeting be adjourned.          CARRIED 11/15/164



MINUTES OF MONDAY, NOVEMBER 9, 2015

Present:        Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips

                    Lyle Sipe
 

CAO:             Greg Gayton
          Dave MacGregor – Reporter, West County News

                             

1. Mayor Burgess called the meeting to order at 5:05 p.m.        

 

2. Minutes of the October 26, 2015 regular Council meeting

Minutes of the October 26, 2015 meeting were reviewed.  Councillors added a few more details on the meetings attended portion of the meeting.

 

MOVED by Councillor Descoteaux that the minutes of the October 26, 2015 regular Council meeting be approved as amended.          CARRIED 11/15/154

3. Business arising from the Minutes:

Councillor Sipe was concerned about the situation with the dumpster at the curling rink and arena.  It was noted that since the locks have been changed the curling club no longer has access to use the dumpster.  Some discussion followed about the problems associated with dumpsters.  These include use by other people who put garbage in the dumpster and if the dumpster is locked they just leave their garbage next to the dumpster.  The cost of this service to the arena and the curling rink was also noted.

4.  Representation:
a) Fire Chief Ed Wolozyn and Robin Fisher, Fire Department Training Officer joined the meeting at 5:30 p.m.  The Fire Chief reported that the motor needs to be replaced in the Rapid Attack Unit.  This is looking like an expenditure of approximately $10,000.00.  He requested that council look at contributing at least half the cost.

 

Robin Fisher reported on a proposed medical policy for the Fire Department that will eventually require adoption by Village Council.  Mr. Fisher noted that the Fire Department had been providing some medical first responder services since 2001.  But recently there have been some changes required by Alberta Health Services; these changes include the provision of a minimum level of standards as required by AHS.  Mr. Fisher noted that the Fire Department now has a responsibility to file information on their medical responses with AHS.  In the past they had completed the proper forms but then they just filed them in-house.  The Fire Department has until the end of December to register the policy with AHS. Mr. Fisher provided council with the proposed draft policy.  Council and the CAO will review it further and discuss it at a later date.  Ed Wolozyn and Robin Fisher left the meeting at 5:48 p.m.

 

b) FCSS Director Monica Shaw joined the meeting at 5:57 p.m.  Monica Shaw reported on the meetings that she had attended.  She noted that Sandy Baker is now on the South Peace Regional Learning Council.  She also mentioned that she is a member of the Jump Start Committee for Canadian Tire and there is a $150,000.00 in funds available in the West County from the Jump Start Fund.

 

The FCSS Director also reported on the discussion regarding income tax preparation for seniors.  In the past year income tax preparation for seniors was done in Beaverlodge by the Beaverlodge FCSS.  They noted that there was a high number of applicants coming from Hythe, especially from the Pioneer Home. 

 

A meeting was held with the new Pioneer Home CAO Delvin Napin, representatives from Hythe and Beaverlodge FCSS and a  representative from Seniors Outreach.  A more formal program was set up to deal with the needs of the seniors at the Pioneer Home regarding tax returns.

 

Applications are now being accepted for Christmas Hampers.  Play Castle continues to attract a lot of entrants.  Right now Rhymes Alive is being offered at the Tuesday session and Parent Link is looking after the Thursday session.

 

Monica Shaw had been participating on the Playground Committee.  It was noted that in the future another community representative will have to be appointed in her stead. The FCSS Director had attended both the Horse Lake and Beaverlodge Interagency meeting. 

Monica Shaw left the meeting at 6:19 p.m. Dave MacGregor, Reporter of the West County News also left the meeting at 6:19 p.m.

5. Meeting Attended:
Councillors and staff reported on meetings attended.

Councillor Phillips noted that she had attended the evening meeting of the Pioneer Home board.  They are looking at a modular style construction option for the new addition now that it has been approved by the Provincial Government. 

 

Councillor Descoteaux reported that she had attended a Beaverlodge Victim Services meeting on November 4.  She had also attended the monthly library board meeting and attended a regular meeting at the Community Centre board.  She had also attending a meeting of the Continuing Care Foundation.

 

CAO noted that he had a meeting with a local septic tank contractor regarding the use of the Hythe sewage lagoon for dumping septic loads.  There was some discussion on that.  It was noted that this was a situation that if the lagoon were left open to one contractor then it would have to be open to all septic tank contractors.  There would be some staff time involved in monitoring the loads.  It was also noted that Alberta Environment should be involved in the discussion.  The CAO will check with the local office to see what Alberta Environment’s position is on this type of issue.

    

6.  Correspondence:

Council reviewed correspondence from:

a) County Enforcement – smoking regulation – Council was not interested in considering smoking regulation in Hythe at this time

b) Province of Alberta – Emergency Social Services – This was received for information.

    7.  Other Business & Information:

     a) Press Release – Support Living Projects – received for information
b) 100th Anniversary Grant - received for information
c) Traffic Safety Act – Section 108(c) - received for information
d) Cheque summary – cheques #30150754 - #20150832 - received for information
 

  1. Other matters (members’ business):
    Councillor Descoteaux noted that at the Victims Service meeting there was further discussion about having a Citizens On Patrol in town.  Councillors noted that there had been past attempts in Hythe to set up a Citizens On Patrol but there had been no success there.  Councillors discussed other options to try to get the program off the ground.  It was decided to put an advertisement in the paper looking for someone to spearhead the program for Citizens On Patrol.  If a local volunteer can be found then a public meeting could be held. 

 Councillor Descoteaux noted that there was an issue with the “No Parking” signs at the Community Centre.  Staff will look after that.  The Community Dine and Dance has been set for November 28. Ticket price for that will be $65 a ticket.  CAO noted that there is a budgetary amount for the Village staff and the fire department.

 

Councillor Phillips asked about a RV trailer parked on the boulevard on 102nd Street and 103rd Avenue.  CAO will look after that.  There was some concern expressed by the neighborhood about the vehicle repair business operating at the old fire hall.  The adjoining neighbor in the senior’s home and the residents presently living in the old thrift shop building both had complaints about the late hours that the building was operating.  Council noted that this was a noise bylaw issue and that both the RCMP and County Enforcement could probably assist in enforcing the noise bylaw.

 

It was noted that the Fire Department had requested some assistance with the Rapid Attack’s engine. 

MOVED by Councillor Sipe to advance $5,000.00 to the Hythe Fire Department for replacement of the engine in the Rapid Attack.          CARRIED 11/15/155

9.  In Camera

Council then moved on to the In Camera portion of the meeting.

MOVED by Councillor Phillips to go into Camera.          CARRIED 11/15/156

Council went into camera at 7:05 p.m.

MOVED by Councillor Sipe to go back into open session.          CARRIED 11/15/157                                                                                          
Council went back into open session at 7:20 p.m.

 

10.     Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.          CARRIED 11/15/158
                                                                                               


MINUTES OF MONDAY, OCTOBER 26, 2015

Present:        Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips

                    Lyle Sipe
 

CAO:             Greg Gayton
          Dave MacGregor – Reporter, West County News

                             

1. Mayor Burgess called the meeting to order at 5:04 p.m.        

 

2. Minutes of the October 13, 2015 regular Council meeting

MOVED by Councillor Phillips that the minutes of the October 13, 2015 regular Council meeting be approved as presented.     CARRIED 10/15/145

 

MOVED by Councillor Nicholson that the minutes of the October 13, 2015 Organizational meeting of council be approved as presented.     CARRIED 10/15/146

3. Business arising from the Minutes:
CAO followed up on some items from the last meeting noting which items had been completed and which items were still outstanding.

 

4.  Representation:
a) Kenny Huey – Public Works supervisor Kenny Huey joined the meeting at 5:28 p.m.

Mr Huey requested some speed limit signs on 99th Street in the industrial area.  These signs would note a speed limit of 50 km. Mr Huey also forwarded some information on radios for the public works staff. 

 

Mr. Huey was also interested in building a pole shed for storage of equipment at the town public works yard.  The pole shed would be enclosed but would not have any gas or electricity.  Mr. Huey was considering a building measuring 40 feet by 50 feet. Council discussed the possible snow load on a roof for a building that size.  It was felt that electricity may be needed to provide light inside the building during the winter. 

 

CAO and Mr. Huey will have a look at the mobile home subdivision roads on Tuesday to see if they require grading.  Mr. Huey left the meeting at 5:43 p.m.

5. Meeting Attended:
Councillor Phillips reported that she has a Pioneer Home board meeting coming up, it will be in the evening. 

     Councillor Sipe commented on the October 21 meeting in Beaverlodge for the emergency measures course for elected officials.  He said it was a very interesting course and it clarified some matters for him in terms of how the emergency management system is structured. Councillors Descoteaux, Phillips and Nicholson had also attended the October 21, 2015 session.

    

6.  Correspondence:

a) Beaverlodge Victims Services – Their letter of thanks for a donation was received for information.

b) A letter was from the Hythe Food Bank requesting use of the swimming pool building for the annual Christmas food hamper program.  Councillor Nicholson updated the situation.  He noted that the swimming pool building is lacking in insulation and it isn’t well suited for winter use.  Councillor Nicholson advised that the owner of the Baba J’s building had offered the Food Bank the use of his building for preparing the food hampers.  And as that building is right across the street from the Food Bank, it would be a convenient location for doing that.  Council received the letter for information

c) Danielle Larivee – Minister of Municipal Affairs.  An email from Danielle Larivee introducing herself as the new Minister of Municipal Affairs was received for information.

    7.  Other Business & Information:

     a) Water North Coalition – The CAO reported on a meeting he had attended on October 22, 2015 regarding the Water North Coalition.  It is a group of municipalities and other parties interested in working together to ensure safe water and reliable water systems.
b) 2014 Franchise Report – received for information
c) Appointment of Fire Chief – Bylaw 384 of the Village of Hythe requires that the council appoint a new fire chief.  CAO reported that the fire fighters had met and voted on a person whom they would like to nominate for the fire chief. 

 

MOVED by Councillor Descoteaux to appoint Ed Woloszyn as the new fire chief.          CARRIED 10/15/147


d) Appointment of Councillor for Hythe Pool.  Council discussed the possible appointment for the Hythe Swimming Pool advisory committee.  The County of Grande Prairie had voted to send one staff member and Councillor Brock Smith to attend these meetings.  Mayor Burgess volunteered to join this committee.  It was noted that these meetings would be held in the evening, possibly Tuesday or Thursday nights.

MOVED by Councillor Phillips to appoint Mayor Burgess to the Hythe Pool Advisory Committee.          CARRIED 10/15/148

e) Capital Expenditures – sewer lines. Received for information.
f) Campground report – CAO had prepared a financial report on the expenses and revenue of the campground for 2015.  Council discussed the possibility of putting in a cement building to provide showers for campground users.  This will be discussed further during the budget deliberations.  Councillor Descoteaux noted that the showers in a Dawson Creek campground, provided by the Rotary Club, would be a good example.
 

  1. Other matters (members’ business):
    Some councillors were concerned about Barry Reed’s use of  the old fire hall building for mechanic work.  The five or six motors that are being left outside on the front apron are unsightly.  He should find another spot for them.  There were also complaints about people working there at night and the noise arising from the outside work.  It was noted that it may be difficult to work inside because of the exhaust issues, but there are other ways to resolve that problem. 

Councillor Phillips noted that when she and her husband had taken some asphalt shingles to the regional land fill they were not separated from the regular refuse, they were instructed to put the asphalt shingles in with the conventional garbage.  Staff will look into that matter with the regional landfill authority. There was some discussion about recycling and the processing of waste for recycling .

Mayor Burgess noted that Kerry Rowe still has some concerns with his sewer main.  CAO advised that the public works staff had been inspecting that site on a regular bases and felt that the problem was due to the fact that Mr. Rowe is not putting enough water in the line.

Dave McGregor left the meeting at 6:20 pm

 

9.  In Camera

Council then moved on to the In Camera portion of the meeting.

MOVED by Councillor Nicholson to go into Camera.          CARRIED 10/15/149          

Council went into camera at 6:25 p.m.


MOVED by Councillor Phillips to go back into open session.          CARRIED 10/15/150
Council went back into open session at 7:05 p.m.

MOVED by Councillor Phillips to proceed with further negotiations with the County of Grande Prairie regarding administration of FCSS.          CARRIED 10/15/151

Council had reviewed a building appraisal on a Village owned property.  Council decided to make an offer to Barry Reed on the old fire hall based on the appraised value.

 

Council further discussed the discussions with the County of Grande Prairie, towns of Beaverlodge and Wembley regarding the County fire services.  The existing agreement expires on Dec. 31, 2015.  CAO had discussed the matter with the fire department and it was noted that while some additional assistance would be appreciated we are not requesting a major overhaul of the agreement. 

 

MOVED by Councillor Sipe to approve the recommended position with the County of Grande Prairie regarding fire services.          CARRIED 10/15/152

 

There was some discussion about a first budget meeting for the 2016 Budget.  Council decided to have the budget meeting on Nov. 22 following the regular council meeting.

 

10.     Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.          CARRIED 10/15/153                                                                                              

 

Time of adjournment was 7:13 p.m.



Minutes of October 13, 2014 - ORGANIZATIONAL MEETING 

Present:        Mayor Gary Burgess 

Councilors:   Carol Descoteaux

Cheryl Phillips

Gordon Nicholson

Lyle Sipe
 

CAO:             Greg Gayton
          Dave MacGregor – Reporter, West County News

 

Mayor Burgess called the meeting to order at 5:09 p.m.

Council reviewed mileage rates, meeting fees and maximum meal allowances for Councillors.

MOVED by Councillor Phillips that the Village’s meeting fees, mileage rate and meal allowance remain the same.          CARRIED 10/15/135

Council then reviewed its appointments to Organizations, Boards and Committees.
It was noted that Councillor Descoteaux should be listed as an alternate for the Pioneer Home Board of Governors and for the Regional Recreation Board.

MOVED by Councillor Descoteaux that all the appointments be approved as amended.          CARRIED 10/15/136

Council discussed the time and date for the meetings.

MOVED
by Councillor Sipe that the dates and times for the Hythe Village Council meetings be at 5:15 p.m. with the first delegation being at 5:30 p.m. on the second and fourth Mondays of the month.           CARRIED 10/15/137
If a Monday falls on a statutory holiday then the meeting will be held on the following Tuesday.

Adjournment
MOVED by Councilor Sipe that the organizational meeting be adjourned.          CARRIED 10/15/138


Time of adjournment 5:23 p.m.



Minutes of tuesday, October 13, 2015

Present:        Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips
 

CAO:             Greg Gayton
          Dave MacGregor – Reporter, West County News

                             

1.   Mayor Burgess called the meeting to order at 5:24 p.m.        

 

2.   Minutes of the September 28, 2015 regular Council meeting

MOVED by Councillor Nicholson that the minutes of the September 28, 2015 regular Council meeting be approved as presented.          CARRIED 10/15/139

3.   Business arising from the Minutes:
 No business arising from the minutes.

 

4.  Representation:
  

5. Meeting Attended:
All Councillors with the exception of Councillor Sipe had attended the inter-municipal meeting on October 7th, 2015.  Some Councillors had attended the funeral for Ken Westwater on October 10th, 2015.

    

6.  Correspondence:

a)  TransCanada Pipelines Ltd. – one year delay
Council received notification from TransCanada Pipelines that there would be a one year delay on a pipeline extension that was occurring north of Horse Lake.

    7.  Other Business & Information:

     a)  Regional Transportation Priorities
The Mayor and CAO had attended a meeting in the summer of 2014, regarding Regional Transportation Priorities. The City of Grande Prairie had circulated a summary of those priorities in January of 2015. The matter had come up again at the inter-municipal meeting in October, so the priorities were once again reviewed. It was noted that there had been no response yet from Government on the priorities indicated.  Council received the report for information.

     b)  FCSS – 2014 annual report – received for information.
c)  Hythe Home Support – quarterly report – received for information.
d) Hythe Library Board minutes – Oct. 7th and appointments
Council reviewed the minutes of the October 7th, 2015 meeting of the Library Board. The Library manager requested some appointments and noted several members who were no longer on the Board.

MOVED by Councillor Nicholson to appoint Mike Bass to the Library Board.          CARRIED 10/15/140

Council recognized that Arta Juneau and Roberta Frost were no longer members on the Board.
e) Peace Library system – Sept. 19th notes – received for information.
f)  GP County – Council Code of Conduct  
CAO noted that under Bill 20 which amends the Municipal Government Act, Council Code of Conduct is now required. Council reviewed the County of Grande Prairie’s Code of Conduct and at some point in time staff will bring back the Village of Hythe Code of Conduct for review.

     g) Cheque summary – Cheques #20150672 – 20150753 – received for information.

  

  1. Other matters (members’ business):
    Councillor Descoteaux requested that the Community Centre asked if a Canadian Flag could be obtained from the Village office. She asked if Council could donate the flag. Councillors felt that the flag could be purchased by the Community Centre.

    Councillors advised that they had been approached about putting garbage cans on the main street, there was some discussion about how to do this. It was felt that the garbage cans should be tethered to a post to avoid vandalism, there are ways to accomplish this.

    Councillor Phillips requested playground speed limits signs on 105th street. With the improvement to the playground equipment, there has been a larger number of children playing in the park, and she felt that playground signs were needed there.
    Staff will talk to County Enforcement to see how they would like to see the signs set up there for proper enforcement.

    Councillor Sipe requested that a light be set up at the trailer dumping station in the campground. It is difficult to use the dumping station in the dark. Possibly a solar light would be the best alternative.

    Council asked for some flags for the Village office, there was also some discussion about putting a flag pole at the campground.

    There was an inquiry about the plaque for the bench at the Rae Dolemo Park. CAO will check in to that with Bernadine McPherson if there is actually a plaque or just the wording for a plaque.

    Mayor Burgess inquired about an area where there is some fence in poor repair. He asked if the Village can do anything about that.

9.  In Camera

Council then moved on to the In Camera portion of the meeting.

MOVED by Councillor Nicholson to go into Camera.          CARRIED 10/15/141

Council went into camera at 6:03 p.m.
Dave MacGregor left the meeting at that time.

MOVED by Councillor Phillips to go back into open session.          CARRIED 10/15/142

Council went back into open session at 6:55 p.m.

MOVED by Councillor Sipe to make a $200.00 contribution each for the Memorial Funds established for Frank Webb and Ken Westwater.          CARRIED 10/15/143

Council discussed the president set and it was noted that the Memorial Fund contribution in the future would still be set by Council resolution for each specific contribution.

10.    Adjournment
MOVED by Councilor Phillips that the meeting be adjourned.          CARRIED 10/15/144

 

Time of adjournment was 7:02 p.m.



Minutes of Monday, September 28, 2015

Present:            Mayor Gary Burgess

Councilors:   Gordon Nicholson
Carol Descoteaux
Cheryl Phillips

CAO:                Greg Gayton
          Dave MacGregor – Reporter, West County News

                                   

1.   Mayor Burgess called the meeting to order at 5:05 p.m.        

 

2.   Minutes of the September 14, 2015 regular Council meeting

MOVED by Councillor Nicholson that the minutes of the September 14, 2015 regular Council meeting be approved as presented.     CARRIED 09/15/124

3.   Business arising from the Minutes:
No business arising from the minutes.

 

4.  Representation:
a)   Wayne Drysdale MLA – 5:30 p.m.
b)   Public Works report – attachment -  6:00 p.m.
c)   Barry & Emily Reed – Land purchase – in camera - 6:30 p.m.   

5. Meeting Attended:

     Councillors and staff reported on the meetings they attended from September 14, 2015 to September 28, 2015.
Councillor Descoteaux had attended the Friends of the Library meeting. The Friends of the Library are currently submitting a casino application.
CAO had attended a table top Emergency Management Training exercise in Grande Prairie on September 15, 2015. Regional Landfill Committee meeting on September 16, 2015. Tourism Board meeting and a GPREP meeting on September 17, 2015. Met with the FCSS Director to review the job description on September 21, 2015, and on September 28, 2015 had participated in an inspection tour of the manholes.

6.  Correspondence:

a)  Emergency Management Training
Council reviewed an item on the incident command system for elected officials training. Mayor Burgess and Councillors Descoteaux, Phillips and Nicholson will attend the session in Beaverlodge on the evening of October 21, 2015.

    7.  Other Business & Information:

      a)   Swimming Pool Study – terms of reference 
Council reviewed the terms of reference for a study on the swimming pool.
b)   IVIS – progress payment # 4
Progress payment #4 for IVIS, for sewer main relining was reviewed for information.
c)   Request to raise rabbits.
Council had received a request to raise rabbits from Sharmain Lockard at 10112 – 105 street. The new dog control bylaw #526 that had been passed requires that any request to keep other domestic animals must be approved by Council. Two children had written, requesting to keep rabbits as part of a 4-H project. They would each like to keep one rabbit.

MOVED by Councillor Phillips that the request to keep rabbits be approved. Conditional that there not be more than two rabbits in the household and as long as they are contained in cages as noted in the request.     CARRIED 09/15/125

d)   Agreement – Old Fire Hall
Barry and Emily Reed had finally signed the existing Old Fire Hall lease agreement. Council was advised of that.
e)   GPREP – large scale emergency management exercise
CAO noted that on September 30, 2015 there will be a large scale emergency management exercise. The incident command centre for the exercise will be at the Hythe Fire Hall and Councillors were encouraged to stop by and observe the proceedings.
f)    Policy – phone use policy
Staff had drafted a new policy for phone use. CAO explained the present practice and noted that the policy just confirmed the practices he had implemented for the staff in terms of cell phone use.

MOVED by Councillor Nicholson to approve the new cell phone policy 12-02.      CARRIED 09/15/126                   

g)   Credit Card use policy – amendment - CAO advised that the auditors had commented on the Villages credit card use policy, it was advised that clause 2 on the policy be omitted. Staff were in agreement with the auditors recommendation.
The policy was presented as amended.

MOVED by Councillor Descoteaux to accept the credit card policy as amended.      CARRIED 09/15/127

Wayne Drysdale MLA for Grande Prairie Wapiti joined the meeting at 5:44 p.m.
MLA Drysdale noted that he had been appointed the whip of the PC caucus which involved a number of responsibilities. He advised that the provincial budget is scheduled to be announced on October 26, 2015.
He was concerned that the new NDP government was doubling the carbon levy.
In terms of local projects he had discussed the Pioneer Homes application on the 48 bed level 4 building. It is his understanding that the response from the health minister on this project is positive. It is possible that an announcement will be made before the budget is announced.
He noted that the twinning of Highway 43 is nearing completion 75% of the work has been done and some of it has been tendered out this fall for completion next year. Once highway 43 is done it is possible that the province will be looking at going back to at some further twinning of Highway 43. The pavement overlay on 672 way tendered out this fall. The work will probably be done next spring after break up, that way any repairs from break up can be done when the overlay is done.
Wayne Drysdale advised Council to feel free to call him if they had any provincial issues that they needed assistance with.

Wayne Drysdale left the meeting at 6:15 p.m.
Dave MacGregor left the meeting at 6:25 p.m.

h)   Inter-municipal meeting date -
Town of Beaverlodge has  fixed a date of Wednesday, October 7, 2015 for the inter-municipal meeting. The meeting will be held at 6:00 p.m. at the Beaverlodge town square. It was decided to carpool for that meeting, with Councillors meeting at the office at 5:30 p.m.

 

8.    Other matters (members’ business):
Councillor Descoteaux asked if the new “No Parking” zone at the Community Centre will have yellow curb paint when the “No Parking between signs” signs are put up. CAO advised that they would look in to that.
Councillor Descoteaux requested that Council ask for an update on the Hythe Pioneer Home as to the renovations to the Old Hospital located next to the village office. Council has been very disappointed with the speed in which this project being dealt with.
Councillor Phillips reported that at a meeting in early August the siding contract and electrical contract was awarded by the Hythe Pioneer Board. CAO advised that windows should be installed before the siding is put on. Council felt that the siding should be put on as soon as possible before the winter, so the building doesn’t have such an unfinished look. Council noted that they had been getting questions from other tax payers on terms on what was happening with the building.
Councillor Phillips noted that she had difficulty attending the Pioneer Home Board meeting because they were holding them in the mornings. It is very difficult for her to get away from her job in the morning and the board was not interested in moving their meeting times. It was decided to appoint an alternate for Councillor Phillips if it continues to be an issue to have representation at the Pioneer Home Board.

MOVED by Councillor Phillips to appoint Councillor Descoteaux as an alternate to the Hythe Pioneer Board.                                                     CARRIED 09/15/128

 

9.  In Camera

Council then moved on to the In Camera portion of the meeting.

MOVED by Councillor Descoteaux to go into Camera.         CARRIED 09/15/129

Council went into camera at 7:08 p.m.

Barry Reed joined the meeting at 7:12 p.m.
Mr. Reed had a number of issues going on, he is interested in purchasing the Old Fire Hall building from the Village. Mayor Burgess advised that the Village will probably get an appraisal done on the building before looking at a price.
Mr. Reed is also developing his lot south of the Public Works shop, he inquired about a well sharing agreement for sharing the well with the Public Works building. Council advised that they would consider that.
As part of the possible purchase of the Old Fire Hall building, the relocation of the Hythe Foodbank would be necessary. Mr. Reed indicated that he would help the Foodbank group move to a new building, and contribute towards any rent that they would have to pay on that building. They have looked at a number of options already. Mr. Reed was also interested in doing some improvements on his own property, including relocating the modular that was already there and putting in some new construction.
He ask Council their opinion on his plan. He was advised to get a development permit from the development officer in order to move that process forward.
Barry Reed left the meeting at 7:20 p.m.

Council then reviewed several personnel matters
a)  FCSS job description

b)  Public Works Supervisor – job description

c)  Land issue


MOVED by Councillor Phillips to go back into open session.      CARRIED 09/15/130

MOVED
by Councillor Descoteaux to have the CAO look into an agreement with the County of Grande Prairie for provision of FCSS services.      CARRIED 09/15/131

Council then reviewed other matters they had discussed earlier in the meeting, with the intent on seeing whether resolutions were necessary.

MOVED by Councillor Phillips to have a qualified consultant prepare a report on the Hythe Swimming Pool.     CARRIED 09/15/132

MOVED
by Councillor Nicholson to request an update on the construction of the Hythe Pioneer Home building, Plan 682 EO, Block 2, Lots 12-15, especially in terms of the exterior siding from the Hythe Pioneer Home.      CARRIED 09/15/133
Hythe Pioneer Home would be welcome to send a delegation to Council to meet with Council.

10.     Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.      CARRIED 09/15/134

 

Time of adjournment was 8:06 p.m.


Minutes of Monday, September 14, 2015

Present:            Mayor Gary Burgess

Councilors:       Lyle Sipe
Gordon Nicholson
Carol Descoteaux
Cheryl Phillips  

CAO:                Greg Gayton
          Dave MacGregor – Reporter, West County News

                                   

1.   Mayor Burgess called the meeting to order at 5:04 p.m.        

 

2.   Minutes of the August 10, 2015 regular Council meeting

MOVED by Councillor Nicholson that the minutes of the August 10, 2015 regular Council meeting be approved as presented.     CARRIED 09/15/112

3.   Business arising from the Minutes:

 Staff noted that there was some information on file regarding cemetery bylaws.  We  will work on that over the fall and have a meeting with Deb Balderston when the cemetery bylaw is ready to go. 

 

4.  Representation:
a)  Monica Shaw – FCSS Report – 5:45 p.m.
FCSS Director Monica Shaw joined the meeting at 5:55 pm.  She noted that victim service is providing a plaque that will go with the bench that is in the Rae Dolemo Park. The FCSS Director reported that Parent Link is coming regularly for their services at the Hythe Community Centre. 

 

Denise Horseman is now doing some referrals for the Hythe Food Bank regarding Horse Lake clients. The Food Bank is doing well; the shelves are full and there is money in the bank.  A preliminary table top exercise is planned for September 15 for a ‘mock disaster’ slated in Hythe for September 30.  This is an  initiative by the FCSS directors to test out the emergency social services portion of our emergency management capability.


There has been good results in running the Home Alone Safety program and the Roots of Empathy program. FCSS handed out 25 Welcome Bags this year.

The FCSS director is still working on her outcomes report, but there have been some technical difficulties with the provincial electronic reporting system.  FCSS is hosting a community garage sale with the Service Clubs Information Event on September 19, 2015.

     

      Monica Shaw left the meeting at 6:10 pm.

     

5. Meeting Attended:

     Councillors and staff reported on the meetings they attended from August 10, 2015 to September 14, 2015.

Councillor Sipe judged floats at the Hythe Ag Fair. Comments were that it was a well-run fair and that attendance at both breakfast and dinner has been increasing every year for the last several years.

 

Councillor Phillips reported that the new administrator for the Hythe & District Pioneer Home will start work on September 22, 2015.  Pioneer Home also has a new maintenance manager there.

 

Councillor Descoteaux reported she had attended the monthly Library meeting and also attended a Community Centre board meeting.

 

6.  Correspondence:

a)  Husky Oil – gas production well - received for information

b)  GPREP – 2016 budget – received for information

c)  Safety Codes Council – received for information

d)  ATCO Power distribution revenue  - Council reviewed a letter from ATCO Power regarding the franchise rate.  Council has an opportunity every fall to review the franchise rate for implementation the next calendar year. 

MOVED by Councillor Sipe that the franchise rate remain at 6.0% for the 2016 calendar year.     CARRIED 09/15/113

 

e)  Friends of Hythe and Community Playground Society – request for meeting – Council received a letter from the Friends of Hythe and Community Playground Society requesting a formal audience with the Village Council regarding drainage issues at the school.  Council did not think such a meeting was appropriate for council participation. 

 

MOVED by Councillor Phillips to decline the request for a meeting from the Friends of Hythe and Community Playground Society and refer the matter to staff.     CARRIED 09/15/114

    7.  Other Business & Information:

      a)  EMCO Waterworks – campground servicing -  Staff had assembled some quotes for servicing the campground with water.  The CAO had done some work with Collin Juneau on the matter and they had received a price of approximately $10,000 for the materials.  The plan is that once the new excavator that is partially owned by the Town of Beaverlodge, Town of Wembley and the Village of Hythe is available then the materials could be installed.  The work would probably take place in 2016 but the materials can be bought in 2015.  This would also satisfy the requirements of the MSI Operating Grant for this project.

 

MOVED by Councillor Descoteaux to buy the materials for campground servicing utilizing the monies from the MSI Grant.     CARRIED 09/15/115

b)  Manhole replacement and sewer re-lining -  Council  reviewed some of the financial information for the work that Mainline and Ivis had been doing in August of 2015 in Hythe.  Council commented that both contractors involved had worked very professionally.  There had been no problems encountered with them while working on our streets with these projects.

c)  Debenture #15 – final payment – received for information
d)  Cheque Summary – cheques #20150495 - 20150672 – received for information

e)  Promotional Items – Staff had done some work on some possible promotional items for the Village.  There is a budget allocation of $1500 for this year.  Council and staff discussed purchasing an item that would fit the needs of the Hythe Homecoming on July 14-17, 2016. 
Council reviewed a number of possible promotional items then settled on the idea of  tote bags.  There was some discussion about colors.  Council felt that we should be working with the Homecoming Committee to see if they would like some tote bags for the event before we finalized the number of tote bags that would be purchased.

 

MOVED by Councillor Descoteaux to go ahead with the purchase of tote bags for the promotional item.     CARRIED 09/15/116

8.    Other matters (members’ business):
Council discussed a few other matters under members' business.

 

9.   In Camera

Council then moved on to the In Camera portion of the meeting.
MOVED by Councillor Phillips to go into Camera.     CARRIED 09/15/117

Council went into camera at 6:25 p.m.

 While in camera council discussed matters pertaining to
a) personnel matters

b) proposed contract for water and sewer services

c) and several land issues


MOVED by Councillor Nicholson to go back into open session.    CARRIED 09/15/118

Council went back into open session at 8:08 p.m.

MOVED by Councillor Phillips that council investigate assisting with the cost of an access road if the BMTG Grant will cover these costs.     CARRIED 09/15/119

 

MOVED by Councillor Phillips to make arrangements with Teare Creek on the repayment of tax arrears.     CARRIED 09/15/120

 

MOVED by Councillor Sipe to offer $20,000.00 to Alberta Health Services for a property in Hythe.     CARRIED 09/15/121

 

MOVED by Councillor Descoteaux to decline the request from Joy Juneau for a property tax adjustment.     CARRIED 09/15/122


10.     Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.     CARRIED 09/15/123

 

Time of adjournment was 8:15 p.m.



MINUTES OF MONDAY AUGUST 10, 2015

Present:       Mayor Gary Burgess

Councilors:   Lyle Sipe
Gordon Nicholson
Carol Descoteaux
Cheryl Phillips
 

CAO:            Greg Gayton
          Dave MacGregor – Reporter, West County News

                            

1.  Mayor Burgess called the meeting to order at 5:07 p.m.        

 

2.  Minutes of the July 13, 2015 regular Council meeting

MOVED by Councillor Nicholson that the minutes of the July 13, 2015 regular Council meeting be approved as presented.          CARRIED 08/15/102

3.  Business arising from the Minutes:
There was some discussion about the invoice from Highway 43 Services. It was noted that the invoice in question was not a Public Works invoice but was instead an invoice for servicing fire department equipment.
There was some further discussion about the suggestion about Canada Flag decorations on the lamp posts. It was noted that these do not have to be built for full sized flags, a good example are the hanging flags that Tags has on their building.

Beaverlodge RCMP Detachment Commander Carolyn Respet joined the meeting at 5:20 p.m.

4.  Representation:
a)  Debbie Balderston – Cemetery Report
b)  Carolyn Respet – RCMP Report
Sgt. Respet reviewed her quarterly report with Council, covering the period of April  2015 to June 30, 2015.
There was some discussion about highway 43 patrol. Carolyn noted that 56% of tickets issued on highway 43 are for speeding, this covers the area between Wembley and Demmitt.
Vehicle thefts have been an ongoing problem. Some Councillors commented that sometimes you can read on facebook about various local thefts. Sgt. Respet cautioned people from putting on too much information regarding vehicle thefts or circumstances as criminals do monitor social media to look for opportunities.
 
Sgt. Respet reported that Constable Ryan Cashell has left and a new officer will be replacing him in due course. She also advised that she will be leaving her post in Beaverlodge on September 7, 2015 as she has been promoted. She will be assuming command of the Valleyview detachment at that time. In the interim after she is gone and before the new Sergeant is hired, Graham Johnston will be the acting Sergeant.

Councillors wish Sergeant Respet the best of luck on her new position in Valleyview.

Sergeant Respet noted that the Beaverlodge Detachment would like to work with the local communities in doing an auction of items that had come into their possession, this included evidence, recovered stolen property for which there is no owner. Council indicated that the Village of Hythe would be willing to work with her on a project to auction off some items, with the revenue from the auction going to a charitable cause. Sergeant Respet will also present this idea to the Beaverlodge and Wembley town Councils.

Sergeant Respet left the meeting at 5:40 p.m.

Council then joined by Debbie Balderston of the Cemetery committee.
Deb was present to give Council an update on activities the committee had undertaken to improve the Cemetery. Ms. Balderston noted that there should be some rules regarding planting trees in and around graves. It was decided we will hold a meeting to discuss a new cemetery bylaw in the fall. Different municipal cemetery bylaws are available on the internet.

Cemetery committee would like to redo the signs at the cemetery, they would like place a sign at the gate that says “All burials need to be registered at the Village of Hythe office”
They would like to plant some spruce on the South side of the cemetery, Don Pearson has indicated that he would donate some spruce trees for this project. In order to facilitate the planting of the trees, they would like to move the existing dirt pile to the south west corner of the cemetery.
The committee would also like to do a plaque for Eldon Shail. The plaque would be a tribute to the time and effort Mr. Shail spent volunteering for the community at the cemetery.
The committee would like to restore the small building where the mapping and the register are located. Plans are still in the works to build a gazeebo out there. Deb felt that we should be looking at having a spring and fall clean up out at the cemetery.There was some discussion about the County grass cutting this year at the cemetery. Staff will check into what the County mowing schedule has been for the Hythe cemetery, possibly there is some way the Village and the County can work together to enhance our grass cutting service there.

Debbie Balderston left the meeting at 5:50 p.m.
Kenny Huey joined the meeting at that time.

c)  Ken Huey – Public Works Report
Council reviewed the Public Works report that had been submitted in the Council package.
There was some discussion about preparation for the fair.
Mr. Huey noted there was some issues with the Ferris mower and the mower has been taken to Cassidy’s Equipment in Wembley for repair.
The new paving equipment has arrived. Public Works staff attended a training session on using the equipment. It has been in town for over a week doing some paving patching.
It was noted that  we have some surplus road patch, which is probably no longer useful for us, staff will look into seeing if any other municipally would be interested in buying the road patch from us.

Kenny Huey left the meeting at 6:07 p.m.
Max MacAulay joined the meeting at that time.

d)  Max MacAulay – Grader Leasing
Max MacAulay noted that he has just purchased a grader for personal use near his property, he would like to grade the service road near property and use his grader for snow clearing in the winter. He was wondering if the Village was interested in possibly making use of the grader. It was noted that this is a 140 G Caterpillar Grader. The rental rate including operator would be $140.00 per hour.
Mr. MacAulay then requested Council’s input on extension of the service road. He would like to extend the service road further west to accommodate new development. He requested that Council consider some cost sharing on this project. Council advised that they would discuss it further, later on in the meeting.
Max requested that the signs alongside the road be moved further back in to the ditches to allow for snow clearing.
Council agreed to discuss his request.

Max MacAulay left the meeting at 6:18 p.m.

      

5. Meeting Attended:

     Councillors reviewed the meetings they attended from July 13, 2015 to August 10, 2015.
Councillor Descoteaux reported that she had been to a few Library board meetings and also meetings of the Community Centre board.
There was some discussion about the Community Centre entrance door, the automatic opener not working. CAO will be contacting Northgate Electric about that.
Councillor Nicholson reported that he had attended the Hythe Arena cheque presentation ceremony and a sod turning ceremony for a new senior centre in Clairmont.


6.  Correspondence:

a)  Municipal Sustainability 

b)  Canada 150 Community Grants

c)  Minister for Seniors – grants in lieu
Items 6 a), b) & c) were received for information.

    7.  Other Business & Information:

     a)  Reserve Bids – Tax Sale Properties
It was noted that the taxes on one property had just been received today so there is only one property that needed to go to public auction on September 3rd, 2015.
Council noted that the grass at Blanche Anweiler property should be cut. Staff noted that Public Works has gone in there and cut the grass in the past.

MOVED by Councillor Phillips that the minimum reserve bid for Lot 25, Block 1, Plan 8120869 be $11660.00.          CARRIED 08/15/103

 

b)  Report re: ACP Projects- received for information.

c)  Certification Exams- received for information.

d)  Public Works Report- received for information.

e)  Bylaw #526 – further readings
Council then reviewed Bylaw #526, this is a new Bylaw that will replace our existing legislation regarding dogs.
Bylaw #526 had been given first reading at the July 13, 2015 regular Council meeting.

MOVED by Councillor Sipe to give Bylaw #526 second reading.          CARRIED 08/15/104
MOVED
by Councillor Descoteaux to give Bylaw #526 third reading.         CARRIED 08/15/105

Council asked about some communication with the public now that the new Bylaw has been passed. CAO will be offering a press release advising the public of the changes.

8.  Other matters (members’ business):
Some discussion about replacing the fire pits at the campground, this might be a good winter project to embark on.
It was suggested that a new book by Alec McPherson, call Hythe’s Hockey History might be a good promotional item for the Village to purchase. Staff will look in to buying some copies.
Councillor Phillips asked that the neighbor next door be given a weed notice for their back yard.
CAO asked for some assistance in judging the parade floats this year. Councillor Sipe will assist with judging the parade floats.

Dave MacGregor left the meeting at 7:03 p.m.

MOVED by Councillor Sipe to go into Camera.          CARRIED 08/15/106

9. In Camera

Council then moved on to the In Camera portion of the meeting.

a) Land Sale Matter
While in camera Council discussed a Land Sale matter and a request that had been made at a previous meeting regarding proposed Canada Day event.

MOVED by Councillor Sipe to go back into open session.    CARRIED 08/15/107

Council went back into open session at 8:05 p.m.

MOVED by Council Phillips to advise Madeline Hombert that Council decline to financially support the proposed July 1st, 2016 Canada Day Celebration.          CARRIED 08/15/108

MOVED by Councillor Descoteaux to cancel the August 1st, 2015 tax penalty on roll #1060000 - Hythe Motor Inn, in the amount of $2,936.24.          CARRIED 08/15/109


MOVED
by Councillor Sipe to give Teare Creek Contractor’s Limited 90 days’ notice to remove all vehicles, heavy equipment, moveable buildings and other items from the site.          CARRIED 08/15/110


 10.  Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.           CARRIED 08/15/111


        Time of adjournment was 8:14 p.m.



Minutes of MONDAY JULY 13, 2015

   Present:       Mayor Gary Burgess

Councilors:   Lyle Sipe
Gordon Nicholson
 

CAO:   Greg Gayton
          Dave MacGregor – Reporter, West County News

                            

     1.  Mayor Burgess called the meeting to order at 5:12 p.m.        

     
     2.  Minutes of the June 22, 2015 regular Council meeting

  MOVED by Councillor Sipe that the minutes of the June 22, 2015 regular Council meeting be approved as presented.      CARRIED 07/15/96

3.  Business arising from the Minutes: - Nothing was brought forward from the minutes.

4.  Representation:

     CAO advised there were no delegations tonight. Two separate appointments had cancelled on relatively short notice.

5. Meeting Attended:

     Councillors reviewed the meetings they attended from June 23, 2015 to July 12, 2015.
Councillor Nicholson represented Hythe at the July 1, 2015 Canada Day celebrations in Pouce Coupe. He reported that Pouce Coupe had done a good job staging the celebrations.

6.  Correspondence:

a)  Hythe Community Centre – Loading Zone
Council reviewed a letter from the Hythe Community Centre regarding a loading zone for the North entrance of the Community Centre which is used by the Bargain Alley patrons.  The letter noted that often times their customers have to load and unload goods which are large and difficult to carry and it does not work well if the area is blocked by parked vehicles. Village Council was in favour of this request in principal; however they did not want to take away parking space that would be of use during the evenings when events are happening at the centre.  They suggested that the signs for the loading zones should state a time on them, such as 9:00 am to 4:00 pm Tuesday, Wednesday, and Thursday.  CAO will discuss the matter further with the County’s Bylaw Officers to see how enforcement would work for this situation.

 

MOVED by Gordon Nicholson to look into a Loading Zone for the Thrift Store.      CARRIED 07/15/97

 

b)  July 1, 2015 Community Celebration
Council received a letter regarding a proposed July 1st Canada Day Celebration in Hythe commencing in 2016.  As Councillors Descoteaux and Phillips were absent council felt there was an insufficient numbers present to discuss this item. Council decided to table this to the next meeting.

c)  Cecile Graw – trees – Council received a request to cut down some NW popular tress on the boulevard on 121 Street and 122nd Avenue.  There was some discussion about the cost of taking down our Northwest poplars.  Council felt that possibly some advice should be solicited from Rick’s Tree Removal Service when they are in town this year.  It was decided that Rick’s Tree Removal Service provide an opinion to council on this matter.

 

7.  Other Business & Information:

     a)  Air Quality Monitoring – Accepted as information

b)  Town of Beaverlodge – Service Integration  Accepted as information 

c)  Bylaw #526 – Animal Control  -- CAO presented for councils consideration a new animal control bylaw.  This bylaw will replace Village of Hythe’s Bylaws 468, 491, 507 & 511.  It will consolidate the function of those four bylaws into one bylaw.  The new consolidated format had been requested by the County of Grande Prairie as it would provide the County with consistent enforcement mechanisms. The proposed bylaw is quite similar to the animal control bylaws in Sexsmith and Wembley. The CAO advised that the County had very recently provided some suggested updates to the bylaw and that those would be incorporated when the bylaw came back to the August 10th meeting.

There was some discussion about the portion on barking dogs on that animal control bylaw.  Mayor Burgess requested advice on to how best obtain evidence to deal with neighbor’s barking dog.

 

MOVED by Councillor Sipe to give first reading to Bylaw #526.       CARRIED  07/15/98

 

d)  Spring Clean-Up Summary – Accepted as information.

e)  Accessibility Upgrade Summary – Accepted as information

f)  Cheque Summary  –  Accepted as information

8.  Other matters (members’ business):

     Councillor Sipe asked about the possibility of having the Canada Day Flag decorations hanging from the light posts for next year’s Canada Day.  He recalled that in the past the Village had some Canadian Flag decorations that were hung.  He felt that it was a good idea to do that again.  Staff will look into the matter.

There was some discussion regarding Teare Creek and the need to get going on the process of cleaning up that property.

Mayor Burgess commented on an invoice from Highway 43 Service Incorporated.  He felt that  a couple of items on the invoice that the public works staff could have accomplished themselves rather than having Highway 43 do it. 

Dave MacGregor left the meeting at 6:07 pm

 

9. In Camera

Council then moved on to the In Camera portion of the meeting.

MOVED by Councillor Nicholson to go into camera.            CARRIED 07/15/98

Council discussed some land matter and some personnel issues. 

MOVED by Councillor Nicholson to go back into open session.      CARRIED 07/15/99


MOVED by Councillor Sipe to make an offer on the sale of some Village owned land as discussed.      CARRIED 07/15/100

 

 10.  Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.     CARRIED 07/15/101 Time of adjournment was 6:40 p.m.



Minutes of MONDAY JUNE 22, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Carol Descoteaux
Lyle Sipe
 

CAO:            Greg Gayton
          Dave MacGregor - West County News

                            

 1.  Mayor Burgess called the meeting to order at 5:15 p.m.        

 

2.  Minutes of the June 8, 2015 regular Council meeting
MOVED by Councillor Sipe that the minutes of the June 8, 2015 regular Council meeting be approved as presented.      CARRIED 06/15/86

Megan Schur, Manager of Parks and Recreation for the County of Grande Prairie and Kylee Haining, Recreation and Sport Manager for the City of Grande Prairie joined the meeting at 5:17 p.m.

Councillor Nicholson joined the meeting at 5:20 p.m.

Ms. Schur and Ms. Haining explained that they were in the beginning steps of preparing a Joint Recreation Master Plan for the City and the County. They wanted to include all the urban municipalities as well, so that the master plan gave a more thorough representation of the recreation activities and needs not only in the City and County but also all the communities contained within the County. They are hoping to have a mail out survey for fall. They will be asking for community input with a house hold survey, interviews with key stake holders, public events and open houses.
The consultant will be looking at the inventory; utilization of facilities; and trends and issues in terms of the provisions of recreation services.
They were asking for a resolution of support from Village Council, they would also be drawing on the resources of the Village in terms of providing information about the facilities and services with in Hythe. They noted that six indoor facilities have been selected for a more detailed review including a life cycle assessment. The Hythe Arena was one of these six facilities.

Megan Schur and Kylee Haining left the meeting at 5:27 p.m.

MOVED by Councillor Phillips to support the Joint Recreation Master Plan process as presented, and to send a letter of support.      CARRIED 06/15/87

3.  Business arising from the Minutes: - No business arising from the minutes.

4.  Representation:

a) Regional Recreation Master Plan

b) Dan Dibbelt – PREDA
C) Kenny Huey – PW Report

5. Meeting Attended:

     Councillors reported on the meetings they attended from June 8, 2015 to June 22, 2015.
Councillor Descoteaux noted that she had attended a Continuing Care Board meeting, they are in the process of purchasing some more furniture, also discussing some fundraising.
Councillor Phillips commented that she had received a notice for an upcoming Pioneer Home Board meeting.

     6.  Correspondence:

a)  Village of Pouce Coupe – Canada Day Celebrations
The Village of Pouce Coupe is hosting a Canada Day Celebration on Wednesday, July 1st, 2015. Councillor Nicholson volunteered to represent the Village of Hythe at the celebration.

Dan Dibbelt, the Executive Director for the Peace Region Economic Development Association (PREDA) joined the meeting at 5:50 p.m.

Mr. Dibbelt was there to explain the services that PREDA offers its member municipalities. Hythe is one of the 27 municipalities in Northwestern Alberta that are members of PREDA.  Mr. Dibbelt explained that PREDA has a advocacy role in lobbying on behalf of municipalities in terms of lobbying for more economic development in Northwestern Alberta. They also will act as an EDO (Economic Development Officer) for municipalities that do not have the resources for a permanent EDO position.
Some recent trends are more ethane fracking going on in the country. There have been some foreign investments in agricultural products, such as canola and honey. The foreign investors find that Northwestern Alberta is a cleaner place to grow produce as compared to some other counties where pollution is an issue.
PREDA meets quarterly and the next meeting is August 7th, 2015 in Valleyview. They can provide many different consulting services. PREDA staff are available to help with municipal websites, to assist on consulting work and to help staff with getting in touch with the appropriate contacts. It was noted that PREDA has a small project grant program. Hythe has participated into contributing to the fund, but has not submitted a grant request since the program’s commencement.
There was some further discussion about railway issues and transportation matters. Mr. Dibbelt commented that this area should be promoting the cost of living in Northwestern Alberta as compared to the cost of living in Northeast BC. It is much more expensive to live in British Columbia with the tax structure and other expenses as compared to Alberta. Dan Dibbelt offered to assist the Village in their efforts in trying to communicate with CN Rail, and also to have some preliminary discussion on land development.

Mr. Dibbelt left the meeting at 6:19 p.m.

Kenny Huey joined the meeting at 6:20 p.m.

Mr. Huey noted that he had been researching fall-arrest mechanisms a new hoist and chain was required. Cost is approximately $1900.00. Council advised they would consider it later on in the meeting.
There was some discussion about obtaining fenders for the Kubota tractor. Council felt this could be looked at in the next budget year.
Mr. Huey reported that there were some drainage issues at the compost station. With the recent heavy rainfall the site has not been useable. He questioned whether it was worthwhile to keep the compost station open at all. Council advised that the compost station should remain as a municipal facility.
Mr. Huey identified several properties that need clean up. CAO advised that he would look at both properties and administer the sending out of unsightly notices.
There was some discussion about some old barrels being contained in the Public Works shop. These had contents that were not readily identifiable, possible could be old road tar from 2007 or earlier. Mr. Huey would like to dispose of them. It was decided to have an environmental consultant look at the material and provide some advice on disposal.
Mayor Burgess noted that they were several spots where the tree branches were covering up the street signs. Public Works was advised that they were within their rights to clear tree branches away from street signs, so they are 100% visible.
Council asked that a leaking valve at the campground which is in the wash line at the dumping station be repaired.

Kenny Huey left the meeting at 6:43 p.m.

b)  Earthmaster – contaminated sites assistance – received for information

c)  GP County – Dangerous Goods response – received for information

d)  Safety Codes Council
Council was advised that the QMP must be updated.

e)  Amisk Hydroelectric Project – received for information

 

7.  Other Business & Information:

     a)  Dates for July and August Council meetings
Council discussed the meeting dates for July and August, it was decided to hold the Regular Council meeting on Monday, July 13th and Monday, August 10th.

MOVED
by Councillor Descoteaux that July 13th, 2015 and August 10th, 2015 be the regular Council meeting days.      CARRIED 06/15/88

Dave Macgregor left the meeting at 6:55 p.m.

b)  Northern Alberta Elected Officials – August 10th mtg. – CAO may attend.

8.  Other matters (members’ business):
Mayor Burgess asked that Kelly Rowat’s property be inspected for the necessity of grass cutting.
Mayor Burgess also discussed some issues with fire pits and camp stoves at the campground, many of our fire pits are very old and in need of replacement.
There was some discussion about getting a grant from PREDA to help replace those. It was also suggested that we could have Bevan Toews help us out by getting some estimates for the replacement of fire pits.
It was noted that the advertising sign at the campground was not up to date and it needs to be updated.
Mayor Burgess inquired about the possibility on getting some yellow paint on the curves. CAO advised that there are some regulations regarding no parking zones, he will look into that.
Council requested that staff look into the eavestroughing at the Village office. The rear downspout does not seem to be working, and the front downspout should be replaced.
Staff discussed a request from Ben Klimach regarding putting handicapped parking on his property at 10021-101 Avenue. There was discussion if putting handy capped signs up without the blue paint on the street. CAO recommended that the blue paint would help assist in enforcement of the handicapped zone.

MOVED by Councillor Nicholson to put up a handicapped parking sign at 10021-101 Avenue as requested.      CARRIED 06/15/89

MOVED
by Councillor Phillips to go into Camera.        CARRIED 06/15/90


9.   In Camera
a) Utility assistance proposal
b) Tax Roll #3150-0001
c) RCMP – APP
d) Land proposal

MOVED by Councillor Sipe to go back into open session.        CARRIED 06/15/91

MOVED by Councillor Phillips that the property taxes for account #3150-0001 be paid from the rent received from that property.      CARRIED 06/15/92

MOVED
by Councillor Descoteaux to respond to Alberta Health regarding a land matter.      CARRIED 06/15/93

MOVED
by Councillor Nicholson to purchase a new harness and winch for the fall-arrest as discussed.      CARRIED 06/15/94

 10.   Adjournment
MOVED by Councilor Phillips that the meeting be adjourned.      CARRIED 06/15/95

Time of adjournment was 8:19 p.m.

                                                


Minutes of MONDAY JUNE 8, 2015

Present:       Deputy Mayor Lyle Sipe

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux
 

CAO:            Greg Gayton
         Elise Mumert – West County News

                            

1.  Deputy Mayor Sipe called the meeting to order at 5:13 p.m.        

 

2.  Minutes of the May 26, 2015 regular Council meeting
MOVED by Councillor Phillips that the minutes of the May 26, 2015 regular Council meeting be approved as presented.     CARRIED 06/15/81

3.  Business arising from the Minutes:
CAO still has to have a discussion with the Hythe Pioneer Home CAO regarding lack of a back-up generator.
There was some further discussion regarding some obstructions in the back alley easements.

4.  Representation:

a)  Brock Smith – Centennial 150 grant

5. Meeting Attended:

     Councillors reported on the meetings they attended from May 26, 2015 to June 8, 2015.
Councillor Descoteaux had attended a Library Board meeting, however there was insufficient numbers for a quorum. She has a Continuing Care Board meeting coming up soon.
CAO noted that he had some discussion regarding the status of the railway between Hythe and Dawson Creek. CNR does not feel that cost of repairing the trestles is warranted by the traffic it would generate. 
There was discussion about the changes at the Hythe Community Centre. Councillor Descoteaux had attended a meeting of the new Board.

County Councillor Brock Smith joined the meeting at 5:25 p.m.

Brock reported that he had Beairsto Engineering look at the arena, there are some serious issues with the roof. It appears that a major repair may be necessary in order to stop the moisture from spreading. There was some discussion about reference materials for repairing the roof. Some repair had been done in 2006 in the arena roof. Staff are still looking for some of the structural drawings and building related materials  pertaining to that repair job, as they may be of assistance in the future.
Brock would like to get two quotes from roofing companies on the repair before the matter can proceed forward. As the arena is a Village owned building, he asked Council’s permission to proceed with the project. Council was fine with Brock and the Hythe Athletic Association taking a leadership role in having the problem solved.

Brock Smith left the meeting at 5:35 p.m.

6.  Correspondence:

a)  Appointment of weed inspectors
County of Grande Prairie requested Council make the annual appointment of weed inspectors for the contracted service with the County.
MOVED by Councillor Descoteaux to appoint Brenda Wheeler and Tracelle Hinze as weed inspectors for the 2015 calendar year.      CARRIED 06/15/82
  

b)  Service integration – date for mtg.
Council reviewed a letter from County of Grande Prairie regarding Service Integration. A meeting has been tentatively planned for Monday, June 15, 2015 at 4:00 p.m. – 7:00 p.m. to discuss what is being proposed for service integration. The Municipal Councils from the County of Grande Prairie, Beaverlodge, Wembley and Hythe are expected to attend.
 

c)  Dental Outreach program
Response was received from a letter that Council had sent regarding the Dental Outreach Program in Northern Communities. This was received for information.

7.  Other Business & Information:

     a)  Lease agreement – speedway
Village staff have prepared a proposed new agreement for the Hythe Speedway lease, the previous lease agreement had expired in 2013. CAO reviewed some of the proposed changes in the new lease. The lease has just been sent to the Peace Area Motor Sports Association, but they have not responded to it yet.
There was some discussion on insurance limits and the traditional time when the races close down.
It was noted that some of the noise issues recently have not been with the races but more with drivers practicing on the track in the days before the races. Council felt this should be discussed with the organization.
MOVED by Councillor Phillips to renew the lease agreement as presented with Peace Area Motor Sports Association.      CARRIED 06/15/83

b)  Public Notice – water conservation
Council reviewed a public notice about water conservation that they will be distributing on Tuesday, June 9, 2015, this notice would go towards all the residents on the municipal water system. Received for information.

c)  Canada 150 infrastructure program – received for information.

d)  Sewer relining estimate
Council reviewed the proposal from IVIS to do work on Phases four and five of the sewer main replacement program, this would be for relining work. CAO explained that a bid amount of $728,703.37 was well in excess of the funds that the Village have available. Plus this project does not address the manhole replacement which is a higher priority and should be done this summer. CAO recommended that $400,000.00 be used as the total budget for the sewer relining 2015 and there be a $100,000.00 allocation for manhole replacement. Five manholes have been marked for replacement, as they are in major need of repair.
Council felt this position was acceptable.

e)  Cheque summary – cheques # 20150307 – 20150399 – reviewed and received for information.

8.  Other matters (members’ business):
Councillor Descoteaux noted that there is a trailer on 105th street that was full of garbage, this trailer should be hauled away.
CAO noted that the Public Works Supervisor was interested in doing a full repair in some of the areas where the sewer lines have been repaired. There are three or four spots in town where the sewer line have been dug up and replaced and there is still a bump in the road when people drive over these repair jobs. Council noted that it would be quite expensive to bring in a paving crew for what is a relatively small job. They suggested that the Public Works Supervisor look at some other options including using some of the old pavement patch that is still in drums, to see if it would do a serviceable job.
Councillor Sipe asked again about Teare Creek. CAO will get some legal advice on that.
Council asked if some repair work could be done on the Dave Woods property on 105th street.

Elise Mumert left the meeting at 6:15 p.m.


Council had some discussion on a few ongoing issues.  

 

 9.   Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.       CARRIED 06/15/85

Time of adjournment was 6:29 p.m.



Minutes of tuesday, may 26, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux
Lyle Sipe
 

CAO:            Greg Gayton

                            

1.  Mayor Burgess called the meeting to order at 5:08 p.m.        

 

2.  Minutes of the May 11, 2015 regular Council meeting
MOVED by Councillor Nicholson that the minutes of the May 11, 2015 regular Council meeting be approved as presented.     CARRIED 05/15/76

Council was advised that Dan Dibbelt from the Peace Region Economic Development was not available to attend tonight but he will be attending a Council meeting in the near future.

 

Public Works Supervisor Kenny Huey joined the meeting at 5:20 p.m.

He noted that the new Kubota tractor had been a good addition it really works well for cutting grass in large areas quickly.
There was some discussion about the sewer main repair that was held on May 20th to 22nd. We had received some assistance from other municipalities such as the Town of Sexsmith and the Town of Beaverlodge. Colin Juneau had been our primary backhoe operator. It was noted that the excavation was filled in on May 25th. Andy Tiesenhausen had used the camera on some of the lines, there were some other issues that were noticed east of the repair location.
Councillor Sipe noted that some of the picnic tables at the camp ground were in need of repainting, a lot of the paint has peeled off.

Monica Shaw joined the meeting at 5:25 p.m.
Kenny Huey left the meeting at 5:31 p.m.

Monica noted that the Volunteer Pancake supper had gone well the attendance number for this year was 142. Total cost of the event was approximately $785.00. She did receive a $500.00 grant from the province and a $250.00 contribution form the County. Council had some comments on the volunteer week event. Councillor Descoteaux noted that Council should be involved in counting the ballets for the Ken Brandsetar Volunteer of the Year award and requested that the vote counting remain at the Council Chambers with Council present. There was some discussion about reading the nomination comments, some Councillors felt that people who submitted nominations for Volunteer of the Year with the idea in mind that their comments would be kept confidential. Some of them were surprised to hear their comments read aloud at a public gathering. Monica Shaw felt that the sharing of the comments added more background information about the winning volunteer. She stated that other people had supported the idea.
Ms. Shaw noted that play castle is going to one day a week and then they will be hosting a play and learn on the Thursday of the week.
FCSS has added a baby massage to program to the service and this has been a successful program.
Tuesday, May 26th is Trauma Drama in Hythe. There is good participation from the Hythe Fire Department, plus there will be good participation from the school.

Monica Shaw left the meeting at 5:48 p.m.

3.  Business arising from the Minutes:

4.  Representation:

a)  Dan Dibbelt – Peace Region Economic Development (did not attend)
b)  Public Works Report
c)  FCSS Report

 

5. Meeting Attended:

     Councillors reported on the meetings they attended from May 11, 2015 to May 25, 2015.
Councillor Phillips gave Council an update on the Glas House, the Pioneer Home Board may need further financing to complete the project.  


6.  Correspondence:

a)  Water and Wastewater Operations – High School Course
It was noted that Water and Wastewater Operations courses will be offered in the schools for students interested in Water and Wastewater Operation Systems. The goal is to help students decide if they would be interested in Water and Wastewater Systems as a career. Received for information.

b)  GPREP – ICS for Elected Officials
GPREP is sponsoring a course for Incident Command Systems for Elected Officials. This is happening on May 27th, Council did not feel that that would be a workable day for them.

c)  Beaverlodge Victims Services
Notification of their June 12th golf tournament – received for information.

d)  Peace Library System
The Peace Library Systems 2014 annual report was received for distribution to Council members – received for information.

e)  West County Community Foundation
Council received correspondence regarding the West County Community Golf Tournament. This will be held on August 15th at the Riverbend Golf Course. The foundation was requesting some funding assistance. Council agreed to be a course sponsor at a cost of $140.00.

MOVED by Councillor Phillips to sponsor $140.00 to the West County Community Foundation Golf Tournament on August 15, 2015.     CARRIED 05/15/77

 

7.  Other Business & Information:

     a)  Canada 150 Community Infrastructure Program
Council reviewed information on the Canada 150 Community Infrastructure Program. Applications must be sent in by June 17, 2015. There had been some discussion about making an application about making repairs to the pool. Council did not feel that it would be appropriate at this time. Council felt a better alternative would be to apply for a splash park or a play park.

b)  Seniors Week Activities
Council reviewed information on the Senior Week Activities.

c)  Backflow Valve requirements
Council discussed distributing some information about the need for Backflow Valves to prevent sewer damage in basements. Mayor Burgess felt that we need to be getting the word out to the residents about the need to have Backflow Valves in their houses to prevent sewer issues. It was decided to do some advertising in the West County News and send a flyer out in the Hythe Post Office.
There was some discussion about the requirement for Backflow Valves in insurance policies.  Some research will be done on insurance coverage to see if a Backflow Valve will affect the insurance policy.

Service Integration – CAO reviewed some information on Service Integration. There is a meeting on Friday, May 29th for CAO’s to discuss this. Grande Prairie County Council has indicated they would like to see a committee with Councillors in attendance.

8.  Other matters (members’ business):
Council felt that there should be some advertising for water rationing. There was concern about people watering the lawns during the heat of the day. Residents should be encouraged to water lawns between the hours of 9:00 p.m. – 9:00 a.m. that way water is not lost to evaporation.
Councillor Sipe was concerned that the Hythe Pioneer Home does not have a back-up generator. This may cause issues when there is a power outage at the Home. CAO will discuss the matter with the Pioneer Home CAO.

Councillor Phillips reported the Richard Smith has some material in his back alley easement. The back alley easement should be kept clear for fire and emergency purposes. Staff will look into that matter.
There are also some cars behind Frances Makela’s house that maybe infringing on to the back alley. There will be some enforcement so people do not block the back alleys.
Council discussed a recent incident involving a staff member, it was decided that the CAO should be sending out emails to Councillors when there are incidents occurring that they should know about.

MOVED
by Councillor Nicholson to go into Camera.      CARRIED 05/15/78

9.  In Camera:
a)  UFA – property information
MOVED by Councillor Phillips to go back into open session.      CARRIED 05/15/79

10.   Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.      CARRIED 05/15/80

Time of adjournment was 7:05 p.m.


Minutes of MONDAY, may 11, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux
Lyle Sipe
 

CAO:            Greg Gayton

                   Elise Mumert – Reporter for West County News

                            

     1.     Mayor Burgess called the meeting to order at 5:15 p.m.                             

2.  Minutes of the April 27, 2015 regular Council meeting
MOVED by Councillor Nicholson that the minutes of the April 27, 2015 regular Council meeting be approved as presented.      CARRIED 05/15/65

3.  Business arising from the Minutes:
Council discussed a few of the issues noted in the minutes. There was discussion about a property on 105th avenue which the County Bylaw Enforcement Officers are presently dealing with.
Councillor Sipe advised that there had been some feedback from the Fire Department regarding the fire training exercise on the weekend of April 25th for vehicle extrication. There had been some discussion back and forth between the Public Works Supervisor and the fire department members.
It was noted that we hadn’t dealt with Greg Longson’s request yet.

 

Holly Sorgen, Executive Director of Grande Prairie Community Futures joined the meeting at 5:20 p.m.

4.  Representation:

a)  Holly Sorgen – Community Futures
Ms. Sorgen gave a presentation on the services offered by the Community Futures organization as well as loans to businesses, community futures does offer other services. This included business training, succession planning and acting as facilitators for strategic planning sessions. Holly Sorgen noted that Grande Prairie Regional Community Futures has been awarded a three year contract with the federal government, so there is some stability in the near future. However they are dealing with financial issues and looking for some strategies to make organization more self-sufficient. This included looking at a business incubator program as an asset that can generate rental revenue for the organization.
They are also looking at services they can provide on a fee for services bases. While it is not their preference to do so, they may be looking for contributions from municipality’s in the future to ensure the long term sustainability of the organization.

Holly Sorgen left the meeting at 5:35 p.m.

5. Meeting Attended:

Councillors reported on the meetings they attended from April 27, 2015 to May 11, 2015.


6.  Correspondence:

a)  City of Grande Prairie – Municipal Govt. Day
The City was inviting all municipalities to participate in some activities for municipal government day on Wednesday, June 10, 2015. No one is available to attend.

b)  Peace Library System – Board Highlights
It was noted that Marcy Mac has been designated by the Library Board to attend the Peace Regional Library Board meetings. She had attended the May 9th, 2015 meeting.

c)  AUMA Board News – received for information

d)  Hythe Pioneer Home – Operating Assistance Grant
The Hythe Pioneer Home is requesting a grant from the Village of Hythe for the operation of the public transportation bus.

MOVED by Councillor Sipe to approve a $2,000.00 grant to the community bus.      CARRIED 05/15/66
d)  Water and Wastewater Survey
A consultant had done a community survey to ascertain each community’s needs in terms of water/sewer services. This was received for information.

7.  Other Business & Information:

     a)  Bylaw #525 – Mill Rates
Bylaw #525 established the 2015 mill rates for property taxation and the minimum tax.

MOVED by Councillor Descoteaux to give first reading to Bylaw #525.      CARRIED 05/15/67

MOVED
by Councillor Phillips to give second reading to Bylaw #525.      CARRIED 05/15/68

MOVED
by Councillor Nicholson to consider Bylaw #525 third reading at this meeting.      CARRIED UNANIMOUSLY 05/15/69

MOVED
by Councillor Sipe to give Bylaw #525 third reading.      CARRIED 05/15/70

b)  Tractor Bids
Council reviewed three quotes for replacement of an existing municipal tractor. Quotes had been received from Cassity Equipment Sales of Wembley, Rocky Mountain Equipment - a Case dealer in Grande Prairie and from Grande Prairie Kubota. The Village had also received an offer to purchase the old 1494 case tractor. There was some discussion about the options available to Council. The CAO, Public Works Supervisor, Mayor Burgess and Councillor Sipe had toured all three dealerships and looked at various tractors on Tuesday, May 5th. There was some discussion about the size needed for the loader bucket, and other issues.

MOVED by Councillor Sipe to approve the quote from Grande Prairie Kubota for a Kubota Tractor with a loader and land pride 96” mower.      CARRIED 05/15/71

MOVED
by Councillor Phillips to accept the offer from Highway 43 Services of Hythe for the 1494 Case Tractor, with front end loader, blade and mower.      CARRIED 05/15/72

c)  South Peace Community Learning
Council reviewed an invitation from South Peace Community Learning for an event on Thursday, May 21st in Beaverlodge to discuss adult learning. No one is able to attend.

d)  Cheque Summary – Cheques # 20150244 - # 20150306
Council reviewed cheque #20150224 – 20150306 – this was received for information.
 

8.  Other matters (members’ business):
Councillor Descoteaux asked if the grant for automatic doors had been received, she was advised that yes the money was presently here.
Mayor Burgess inquired about the Hythe Transfer trucks that were running at night in the Tags parking lot. It was suggested that he could file a complaint with the noise bylaw with Grande Prairie Regional Enforcement.

Elise Mumert left the meeting at 6:30 p.m.

Councillor Phillips was concerned about a resident who was pruning the Village’s trees on the boulevard in front of his house. The resident will be advised that the Village will look after the pruning of trees and the CAO will contact the resident and ask him not do any more tree trimming.
Council noted that there was an issue at Dave Christie’s property. Clayton Christie is often parking on the road there and he leaves a lot of mud on the road, this mud should be cleaned up.

Renay Morgan and Michelle Huey joined the meeting at 6:45 p.m. They are here to discuss the fate of the Hythe swimming pool for the 2015 season.
It was noted that the process of gathering quotes for repairs has been slow as a lot of contractors are busy this time of year. There are only a few specialized contractors that can repair the pool tank where the marmites siding is lifting.
Michelle had a pool repair specialist who starts up Max Maculay’s pool each year stop by and look at the Hythe pool on Saturday, May 9th. The pool repair specialist noted a lot of deficiency’s with the pool and questioned whether it would be worthwhile to continue putting money into repairs, as it looks like it will be a sizeable expenditure need to redo the concrete and the tank. It was also noted that the mechanical system was not available for inspection, but that is probably another issue that needs to be looked at.
Renay Morgan noted they have not received a qualification from anyone qualified to be a pool manager, they did not feel comfortable taking applications from people who wish to be life guards or pool cashiers because the fate of the facility is uncertain. They did not want people making plans for the summer based on the possibility of a temporary possession there.
There was also son discussion about the timing of trying to get repairs done and still have the pool open for a significant portion of the 2015 season.
After considerable discussion it was decided not to proceed with a pool opening in 2015, this will allow us time to research the need for repairs on a more rational schedule and then with an idea in mind to have a long term decision in place for the 2016 season.

Michelle Huey and Renay Morgan left the meeting at 7:15 p.m.

MOVED
by Councillor Phillips to go into Camera.      CARRIED 05/15/73

Council went into Camera at 7:20 p.m.

9.  In Camera:
a) Personnel Matter

     While in Camera, staff discussed a personnel matter

MOVED by Councillor Descoteaux to go back into open session.       CARRIED 05/15/74

10.   Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.       CARRIED 05/15/75
Time of adjournment was 7:42 p.m.



Minutes of Monday, April 27, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux

 

CAO:            Greg Gayton

Elise Mumert – Reporter for West County News

 

  1. Mayor Burgess called the meeting to order at 5:15 p.m. 

2.  Minutes of the April 13, 2015 regular Council meeting
MOVED by Councillor Phillips that the minutes of the April 13, 2015 regular Council meeting be approved as presented.      CARRIED 04/15/56

3.  Business arising from the Minutes:
Councillor Phillips brought up her concern regarding a property on 105th avenue that was still in poor condition. That includes the fence which is laying down at the back and there is a lot of debris and derelict vehicles there.
Mayor Burgess noted that there are two dogs that are continually barking behind his house.
CAO will discuss the matter with Bylaw Enforcement.

4.  Representation:
a) Travis Peterson and Pete Tofteland – grass cutting

     b) Kenny Huey – Public Works report

5.  Meeting Attended:
Councillors and staff reviewed the meeting that they had attended between April 13, 2015 and April 27, 2015.

6.  Correspondence:

a)  City of Grande Prairie – inter-faith breakfast – received for information

     b)  Lac Ste. Anne County – Woman in Govt. fund – received for information

c)  Hythe & District Ag Fair – request for funds

Council reviewed a request for funding from the Hythe & District Ag Fair.

MOVED by Councillor Descoteaux to donate $500.00 to the Hythe & District Ag Society for the 2015 Ag Fair.       CARRIED 04/15/57

d)  Peace Library System – Council representation
Councillor Descoteaux advised that she would discuss the matter with the Library Board at their next meeting.
e)  Request for pin donation
Council had a received a request from the Ripple Rock Elementary School in Campbell River, British Columbia. The grade five teacher was looking for pins for a social studies project. It was unclear whether he was requesting a total of thirty pins for the project or thirty pins for each student in the project.
Council was in favor of sending the pins, pending clarification on the number of pins requested.

MOVED by Councillor Phillips to send pins to the Ripple Rock Elementary School in Campbell River, British Columbia.      CARRIED 04/15/58
 

7.  Other Business & Information:

a)  Greg Longson – request for dirt trucking (no attachment)
Greg Longson had requested some dirt for his back yard, he had inquired about renting the Village gravel truck rather than using an out of town contractor. Council was uncertain as to how much time would be involved and whether or not the loader was needed. It was decided to table the matter pending further research. Staff will try and establish the market value for prices.

b)  FCSS operational grant from County

Council was advised that the County of Grande Prairie (responding to a request from the Town of Beaverlodge for additional FCSS funding) had established a new formula  for funding in recognition of County residents using services from the urban centers.

 

The County FCSS Director will be sending out a contract on the matter, however that is known at this time is Hythe’s amount would be $9270.00 and is anticipated that this grant would be an ongoing program.

 

The Public Works Supervisor joined the meeting at 5:55 p.m.

 

Mr. Huey reported that the campground improvements have been ongoing and the facility is ready to open the gates.

A metal box had been fabricated at Western Manufacturing for the secure storage of fire wood.

Post have been put into the ground to identify each stall.

A plumber from Beaverlodge is currently working on the showers, however getting parts for these old showers has been problematic. Both the men’s and women’s  showers are being redone.

New posts are being put in at the gates.

Mr. Huey discussed both changes to the compost station. He and Mayor Burgess had discussed the idea that there should be no lumber at the compost station because the nails and screws are often thrown in with the lumber. Having metal screw and nails makes it difficult to clean up the ground with the front end loader. Mayor Burgess suggested that it would be best to limit the compost site to grass leaves and branches. Any manufactured wood could be taken to the Regional Landfill on the Emerson Trail.

There was also some discussion about building a ramp to provide one offloading area for the customers. This would provide some direction for the use of the facility, where  they back up to a ramp unload their vehicle and leave, instead of driving all over different areas of the compost station. It was decided to get Nodes to bring a cat in to push the dirt to build the ramp up.

The Public Works Supervisor noted that the building across from the arena owned by West Peace building Supplies has a lot of scrap outside of it. It would be nice to have the exterior of the building cleaned up before the Ag Fair in August.

There was some discussion about the Spring Clean-up. Council authorized staff to work overtime between 5:00 p.m. and 7:00 p.m. on the Spring Clean-up days. Kenny Huey reported that Craig Robertson has done well in cleaning up the exterior on well 1 and well 2, there is still some work to be done there.

A sign will be manufactured for the compost station, advising people of the new rules.

 

Pete Tofteland and Travis Peterson joined the meeting at 6:00 p.m.

 

Councillor Sipe joined the meeting at 6:06 p.m.

 

Pete Tofteland inquired if Council would be interested in using his services for cutting grass, he has a fifteen foot mower which is quite conducive to doing larger areas. He felt it would be a good piece of equipment for the race track area and the highway 43 ditches running through the municipality. He calculated it would take about ten hours to do both projects and assigned a price to it at $1250.00. Council then discuss with Mr. Tofteland regarding the lease on Village land that he was taking over from Barry Evaskevich. Council was hopeful that he would continue doing what Barry had done with that land previously.

Council advised that they would discuss Mr. Tofteland’s proposal later on in the

meeting.

 

Pete Tofteland and Travis Peterson left the meeting at 6:15 p.m.

 

c)  Small Water Systems training – Greg Gayton and Chad Wiwchar

Council reviewed information noting that CAO Greg Gayton and Chad Wiwchar had completed the Small Water Systems training, offered by the Alberta Water and Wastewater Operators Association.

d)  2015 capital and operating budgets

2015 capital and operating budgets were presented of consideration. These had been discussed at the last regular Council meeting on April 13, 2015. CAO reviewed the changes on the budget since the previous meeting.

 

MOVED by Councillor Nicholson to accept the 2015 capital and operating budget.        CARRIED 04/15/59


8.  Other matters (members’ business):

Councillors noted that Hythe Transfer had been using the Tags parking lot for overnight parking and keeping large trucks there overnight. Staff will advise that the large truck overnight parking is next to the recycling bins behind the curling rink and arena.

 

There was some discussion about the fire training exercise that had been held on the weekend. The Villages volunteer fire department had spent the day doing practice with the vehicle extrication equipment, working on older vehicles that had been hauled to the site. Council was concerned that the site should be cleaned promptly after the training exercise. They noted that the fire department had closed off the road adjacent to the UFA lots where the practice took place. It was noted that the fire department should request permission from the Village before they close off the road. CAO will discuss it with the fire department.

 

Kenny Huey asked about the Council decision on a new tractor for grass cutting. Council said that they will be discussing it further on in the meeting.

 

Mr. Huey left the meeting at 6:35 p.m.

Elise Mumert left the meeting at 6:40 p.m.

 

Council then discussed the proposal from Pete Tofteland for grass cutting, although it was useful to have the information for how much a major cut may cost it was felt that the Village should attempt to do it with our existing forces. Council felt it would be difficult to justify three full time positions and then begin contracting out grass cutting  in a major way. If the weather becomes rainy and offset and it becomes difficult to keep up with the grass cutting hiring Mr. Tofteland would be a possibility then. Council’s decision was to decline the offer.

 

There was further discussion on the tractor purchase. Councillor Sipe had done some research and shared some of his conclusions with Council. The next step would be to do a bit of tractor shopping tour. A date of Tuesday, May 12, 2015 was chosen for this tour.

 

Councillor Phillips felt the garbage bags left outdoors beside the Mexicali Restaurant should not be there. Apparently the garbage is originating from the people who live up stairs there. CAO was directed to talk to Ralph Taylor about cleaning up the garbage and buying a bin.

 

Councillor Nicholson brought up a matter about the new residents living in Doreen Hall’s former house. They have a trailer jacked up and its sitting in the right of way that belongs to the municipality. The right of way should be kept clear for fire fighting purposes.

 

CAO shared some information on last year’s use of the Spring Clean-up site. Council asked that the addresses of the users of the site be made clearer, so it will show if it is a County resident or a Village resident using the site?

 

MOVED by Councillor Phillips to go into Camera.        CARRIED 04/15/60

 

Council when into Camera at 7:25 p.m.

 

9.  In Camera

a)  Municipal Amalgamation – request

b)  Hythe Swimming Pool

 

MOVED by Councillor Sipe to go back into open session.         CARRIED 04/15/61

 

Council went back into open session at 7:45 p.m.

 

MOVED by Councillor Sipe to get a quote of the complete repairs of the Hythe Swimming Pool.      CARRIED 04/15/62

This would include not only the cement work required but the work required for the liner.

 

Council then discussed the matter pertaining to the proposal from the City of Grande Prairie regarding amalgamation. There had been some discussion amongst the other municipalities in terms of a position that would be taken to a meeting on Tuesday, May 28th, 2015 with the City of Grande Prairie and the other municipalities in the area.

Discussion amongst the other municipalities did not favor amalgamation. The municipalities felt it would be better to work together and improve services by looking at services that could be integrated. It was noted that Beaverlodge, Hythe and Wembley are developing a strong system of integrating some services that have helped obtain grants from the government and increase efficacy in all three municipalities. The Town of Beaverlodge had volunteered to take a leadership role in evaluating an arrange of service integrating models.

 

MOVED by Councillor Sipe that the Village approves the Town of Beaverlodge’s approach of initiating the process of evaluating a range of service integration models.      CARRIED 04/15/63


10. Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.       CARRIED 04/15/64
Time of adjournment was 7:55 p.m.



Minutes of Monday, April 13, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

                    Gordon Nicholson

                    Carol Descoteaux

                    Lyle Sipe

 

CAO:            Greg Gayton

Elise Mumert – Reporter for West County News

 

  1. Mayor Burgess called the meeting to order at 5:15 p.m.

2.  Minutes of the March 23, 2015 regular Council meeting
MOVED by Councillor Phillips that the minutes of the March 23, 2015 regular Council meeting be approved as presented.                                CARRIED 04/15/49

There was some discussion about the Hythe Pioneer Home construction on the building west of the Village office. Mayor Burgess was concerned about what was happening to the roof on the structure.
Council dealt with a few organizational details pertaining to the Volunteer Appreciation Supper on April 15, 2015.

3.  Business arising from the Minutes:

4.  Representation:
a)  Kenny Huey – Public Works Report
Public Works Supervisor Kenny Huey joined the meeting at 5:20 p.m. Items discussed with Mr. Huey included repairs to Well House #2, installing some new lights at the Public Works Shop, adding a push lawn mower to the Village’s mowing equipment and orange flashing lights on the municipal vehicles.

Mr. Huey presented Council with some estimates on upgrading the exterior of Well House #2. Craig Robertson was interested in doing the work.
The replacement of some lights in the Public Works Shop would greatly increase the visibility when working on the roads. The cost quote from Northgate was $1085.00.
Mr. Huey noted that the throttle attachment on the old case tractor was not in working order, it may a very labor intensive project to repair and replace the throttle linkage and it may cost up to $1000.00. The question arose as to how much money Council wanted to invest in that tractor. Council discussed the amount of money that was in the municipal reserve for the tractor and mowing equipment. It was decided to go and look at some equipment at Fosters and Cassidys to see what was available. Councillor Sipe will do some preliminary research and get some estimates before we make a research tour.

Council adjourned the meeting briefly to look at the new strobe flashing lights that are placed on public vehicles as compared to the old revolving lights. Public Works Supervisor was requesting permission to purchase two strobe lights at a cost of about $110.00 each.
Kenny Huey left the meeting at 5:35 p.m.

 b)  Monica Shaw – FCSS Report
Ms. Shaw discussed some details for the Community Pancake Supper on April 15, 2015. They will do some set up in the Legion tomorrow afternoon. Monica is looking after the certificates for the Leaders of Tomorrow award winners. Councillor Sipe will be the emcee for the event again this year.
It was noted that South Peace Regional Community Learning is facilitating a parenting and literary program during the play castle program.
The Beaverlodge Victims Services has an event planned for April 23, 2015 in Hythe at the Community Centre called “Shaping Our Future Together”.

Monica Shaw left the meeting at 5:48 p.m.

Council then met with Sgt. Carolyn Respet of the Beaverlodge RCMP Detachment who joined the meeting at 5:48 p.m.
Sgt. Respet shared with Council the quarterly report for the period covering January 1, 2015 to March 31, 2015. Calls for service in 2015 were 61 as compared to 41calls for service in the first quarter of 2014. There were 14 property crimes reported in the first part of 2015 as compared to 9 property crimes in the first quarter of 2014. Four vehicle thefts in the first quarter of 2015 as compared to none in 2014.
Mayor Burgess inquired about the tickets on the highway. Sgt. Respet noted that highway patrol had handed out 160 tickets on highway 43 between the BC border and Wembley.
Sgt. Respet indicated that she would be available to help Hythe Village Council serve supper at the Volunteer Appreciation supper on Wednesday, April 15, 2015 and be happy to help make eggs and pancakes.

Carolyn Respet left the meeting at 5:55 p.m.

c)  Loretta Lieverse – MNP

Council met with Loretta Lieverse and Chelsey Nestibo from MNP regarding the 2014 yearend financial statement. Loretta Lieverse noted that the Village had finished with the surplus.
There was some discussion regarding the Figure Skating Club and the trust agreement for money that was being held with the Village. It was noted that Council may want to provide direction on whether or not the interest being made on the trust fund should be given back to the Village or should stay with the trust fund. A copy of the agreement will be on the agenda for the next regular Council meeting.
Ms. Lieverse then reviewed other details pertaining to the Villages consolidated statements and financial position. It was noted that the agreement with Warmax Enterprises added to the debt position of the Village. A new change that was introduced in the 2014 statement as MNP concluded that the Village’s ongoing application to provide a tax exemption to Warmax was similar to having a debt obligation towards them. Therefore the agreement regarding the sewer main construction that Warmax had paid for was treated as a debt obligation.
It was noted that the Villages expenditures and revenues were consolidated with the Hythe Library’s revenues and expenditures as this was required under the public sector accounting guidelines.
There was discussion about areas where there was variance between the budgeted amount and the actual amounts.
Ms. Lieverse noted that the Village seemed to be in a very sound financial position. Some debentures that have been owing for a number of years are nearing the end of their existence.
Council thanked Ms. Lieverse for her presentation.
Loretta Lieverse and Chelsey Nestibo left the meeting at 6:40 p.m.

The statements will now be forwarded to Municipal Affairs along with the financial information return.

d)  Budget Update – CAO
CAO provided Council with a budget update. Some preliminary numbers showed that because the MSI operating grant had come in substantially higher than was originally budgeted that the Village should be able to provide a tax increase that will be in the 0 – 1% range for 2015. It was noted that a substantial amount of taxes had been lost because of the provincial decision to stop paying taxes on the senior apartments at Cozy Corner, Hyalta and Happy Valley. Information was distributed regarding the Village’s mill rates as compared to other Villages of comparable size and assessment base. Some other budget information was distributed to Council for their review and will come back to the April 27, 2015 regular Council meeting for their approval.


5.  Meeting Attended:
Councillors and staff reviewed the meeting that they had attended between March 23, 2015 and April 15, 2015.


    6.  Correspondence:

     a)  Alberta Seniors – Alberta Housing Act – received for information

b)  City of Grande Prairie – Amalgamation
Some discussion on the letter received from the City of Grande Prairie regarding the amalgamation. Council was disappointed in the matter in which the City had put forward the amalgamation position.

c)  Horse Lake First Nations – Careers Day event
Council received an invitation to attend the Career Day event at Horse Lake on June 10, 2015. Horse Lake is expecting approximately 70 displays and presentations. They are expecting 500 students and Band members to visit during the day. Councillor Descoteaux indicated that she may be able to attend.

d)  Alberta Municipal Affairs – ACP grant approval
It was noted that we have been approved for two grants under the Alberta Community Partnership Program. The Village of Hythe had worked in conjunction with the Towns of Wembley and Beaverlodge on these grant applications.

e)  Peace Library System – survey
Peace Library System requested Council to complete a survey on Library service. Council did not feel comfortable completing this survey and felt it would be better to refer the matter to the Library for their response.

MOVED by Councillor Nicholson to refer the Peace Library System survey to the Hythe Library for their response.      CARRIED 04/15/50

 

7.  Other Business & Information:

a)  Town of Wembley – Intermunicipal Collaboration Component under Community Partnership Program

b)  Alberta Fire Chiefs Association – Volunteer Firefighters Awareness Week

c)  Alberta Transportation – Transportation Routing & Vehicle information system

d)  2015 Education Property Tax Requisition

e)  Safety Codes Council – 2013 Audit of the Fire Discipline

f)  Alberta Recreation & Parks Association – ARPA’s Excellence Series

g)  Alberta Transportation – Update

h)  Cheque Summary – cheques # 20150137 – 20150224    

 i)  Press Release

Items 7 a) to 7 i) were received for information.

8.  Other matters (members’ business):
Some Councillor were concerned about the number of vehicle’s accumulating on the lot by the Fire Hall. Council was aware that the Fire Department was collecting some vehicles for extraction practice, but the number of vehicle’s has now grown to four.
CAO will look into this.
Councillor Sipe advised that there is a change in the ownership of the farm land north of the Village. The Village may have to renegotiate a new contract for use of the Village land north of 107th street.
Councillor Sipe requested that staff look at the turn out at Foremost Industries on the service road. Staff should bring back a report as to whether that area needs some improvements. It seems some of the vehicles have to drive into the ditch while making the turn.
Councillor Sipe asked about the situation with the Teare Creek property which the Village had inherited for property taxes. It was noted that there was still a large amount of  equipment and building on the site and the previous owner should be given a deadline for removal. Staff will bring a memo back to the regular Council meeting on April 27, 2015.
Councillor Phillips had a concern about a property for unsightly premises. This will be passed along to the County Bylaw Enforcement Officer.
CAO noted that Don and June Pearson had requested permission to remove two large northwest poplars that are on the front boulevard of their property. Mr. and Mrs. Pearson will replace the trees that were cut down with new trees and will pay for the removal of trees at their own cost.

MOVED by Councillor Phillips to allow Don and June Pearson to remove two northwest poplars that are on the boulevard in front of their property.      CARRIED 04/15/51

Travis Peterson had asked for permission to use the Village’s gravel truck, and in exchange for use of the truck he would do water sampling for one day at no cost to the Village. Council discussed the precedent this type of arrangement would make. The consensus was to proceed with the arrangement with Mr. Peterson, but also have the CAO bring back a policy to the regular Council meeting on April 27, 2015.
There was some discussion about the Public Works staff Friday lunches. Council provided the CAO with some direction on the matter.
Councillor Descoteaux requested that a letter be sent to the Hythe Community Centre regarding the temporary use of space for the bench that is being donated by the Beaverlodge Victim’s Services on April 23, 2015. CAO will draft a letter for the Chairman of the Community Centre Board.
Council then dealt with Public Works funding request.

MOVED by Councillor Nicholson to purchase a push mower and bagger at a cost not exceeding $400.00.      CARRIED 04/15/52

MOVED
by Councillor Descoteaux to upgrade the lighting in the Public Works Shop as per the quote from Northgate at a price of $1085.00      CARRIED 04/15/53

MOVED
by Councillor Descoteaux to authorize $220.00 for two strobe beacon vehicle lights.       CARRIED 04/15/54

There was a little more discussion on the tractor purchase.

Council authorized staff to go ahead with the Well House #2 upgrading.

There was some discussion about a derelict house on 103rd street. Staff will look into that and see what can be done with that property. It may belong to Mr. Hawksworth.

 

9.   Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.        CARRIED 04/15/55
Time of adjournment was 8:25 p.m.


MINUTES OF MONDAY, MARCH 23, 2015

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux

 

CAO:   Greg Gayton

Elise Mumert – Reporter for West County News

 

  1. Mayor Burgess called the meeting to order at 5:07 p.m.
  2. Minutes of the March 9, 2015 regular Council meeting 
    MOVED
     by Councillor Phillips that the minutes of the March 9, 2015 regular Council meeting be approved as presented.     CARRIED 03/15/38

3.  Business arising from the Minutes
Mayor Burgess noted that he and the CAO had met with the Pioneer Home regarding the building west of the Village office. 

4.  Representation: 
a)  Kenny Huey, Public Works Supervisor Report – 5:45 p.m.

 Public Works Supervisor Kenny Huey joined the meeting at 5:35 p.m.

Mr. Huey discussed some of his staff activities from the last few weeks. He noted that snow removal was done on the weekend of March 21 & 22, 2015, and some outside assistance was brought in.
There was some discussion about the culverts at Tags. It was suggested that for next year that perhaps Sherri Peterson should be approached about not having so much snow piling up near the culvert.
Mr. Huey requested that Council look at some new lighting in the shop. 
There was some discussion about work boots, and dome lights for the truck.

Mr. Huey left the meeting at 5:50 p.m.

5.  Meeting Attended: 
Councillors reported on meetings attended from March 9, 2015 to March 23, 2015.

Counillor Phillips reported on a Royal Purple meeting and a Pioneer Home Board meeting. 
Now that the province has announced the 48 bed addition, the Board is able to move on with the project. The Pioneer Home Board would like to stay with Points West as a partner on this project. Points West would provide a turnkey operation to the Pioneer Home upon completion of this construction.
Councillor Phillips noted that the funding from the province represents 33% of the total cost of the project, the Pioneer Home has the obligation to raise the rest of the funds. 
Initial plans are to break ground in the summer of 2015 and hopefully have the building near completion by December of 2016.

There was some discussion about the sewer from the old hospital site. Staff will check to see if there are sewer lines coming from the old hospital site into our system.

Mayor Burgess reported that he attended an event in Grande Prairie on March 11, 2015 at which Premier Jim Prentice spoke.

6.  Correspondence:

a)  Odyessy House – Progress Tour – received for information.

b)  Satellite Dental Clinics
Council received a letter from the Peace Region Economic Development Alliance (PREDA) asking for a letter of support for retention of Dental Clinics in MaClennan, High Level and LaCrete. Satellite Dental Clinics are a joint service with the Government of Alberta and the University of Alberta. However there are some structural changes coming and there is not certainty that the Clinics will continue. PREDA asked that Council sent a letter of support requesting that these Satellite Dental offices continue.


MOVED by Councillor Nicholson to send a letter of support to the Peace Region Economic Development Alliance.             CARRIED 03/15/39
 

7.  Other Business & Information:

a)  Municipal Affairs – Changes in Municipal Government Act
CAO presented Council with some information received from the Minister of Municipal Affairs, regarding some proposed changes in the Municipal Government Act that will take place when the Act is passed in 2016.  These include:  a Public Participation Policy; a requirement for a Code of Conduct for elected officials; more guidance on the conduct of Council meetings; some changes to public notification methods; new requirements that subdivision and development appeal board member receive proper training, and the requirement that municipalities adopt a three year operating plan and a five year capital plan.   Council received this submission for information.

b)  Playground Society
Council reviewed information from the Friends of Hythe and Community Playground Society. Council noted that the Playground Society had taken on a very substantial project in doing a total review and upgrade of the playground facility at Hythe Regional School. Received for information.

c)  Bylaw #524 Utility Rates
The CAO noted as per discussion at recent budget meetings that utility rates were due for some review and changes. Changes to utility rates have not been done since 2013. CAO reviewed the Bylaw setting the utility rates.

MOVED by Councillor Descoteaux to give Bylaw #524 first read.          CARRIED 03/15/40

MOVED by Councillor Phillips to give Bylaw #524 second reading.         CARRIED 03/15/41

MOVED by Councillor Nicholson to give Bylaw #524 third and final reading at this meeting.             CARRIED UNANIMOUSLY 03/15/42

MOVED by Councillor Descoteaux to give Bylaw #524 third reading.        CARRIED 03/15/43

d)  West Waterline
Council reviewed the West Waterline submission. Meetings have now wrapped up on this and the project will be submitted to the Water for Life program for funding.

e)  Resolution – re Small Communities Program
Staff reviewed the current plans for sewer lining upgrades with Council. Some discussion ensued. 

 

MOVED by Councillor Nicholson to proceed with a $150,000.00 application to the Federal Small Communities Fund for rehabilitation of sewer mains in phases 4 and 5 of the project.        CARRIED 03/15/44


8.  Other matters (members’ business):
Councillor Descoteaux inquired about the spring clean-up. CAO noted that usually the spring clean-up is held in May and sometimes will continue on until early June.

Council requested that Public Works staff take a shop inventory.

Council discussed the Public Works request for the replacement of lights and fans in the Public Works shop. Staff will obtain quotes for lights, ceiling fan and some exhaust fans for the Public Works shop. These will be included in the budget for further consideration.
Council discussed the request regarding work boots. 

MOVED by Councillor Nicholson that Council approve 50/50 cost sharing with Public Works staff for one pair of winter work boots and one pair of summer work boots. Boots may be replaced not more than once every two years.             CARRIED 03/15/45

There was some discussion about Public Works staff wearing coveralls, CAO will check into see if two pairs of coveralls have been ordered for each staff member.

CAO noted that Council meetings have been starting earlier than the 5:30 p.m. which had been conventionally set for the meeting. He suggested that if this was going to be an ongoing practice that the formal time set for Council meetings be moved back to reflect what is occurring. There was further discussion on the matter.

MOVED by Councillor Phillips that the regular Council meeting times change from 5:30 p.m. to 5:15 p.m.             CARRIED 03/15/46

The Council meetings will continue to be held on the second and forth Monday of each month except as noted in the Organizational meeting minutes.

Elise Mumert left the meeting at 6:30 p.m.

Council continued on with members’ business discussing the Volunteer Week Event on April 15, 2015. Staff were requested to ensure that someone was hired to clean up after the event. There was some discussion on staff participation. 

There was discussion on FCSS scheduling and hours of work. Council looked at a new option for dealing with some of the issues arising from that.

MOVED by Councillor Nicholson to initiate discussions with the FCSS Director on a new structural option.          CARRIED 03/15/47

10.   Adjournment
MOVED by Councilor Phillips that the meeting be adjourned.    CARRIED 03/15/48


Time of adjournment was 7:10 p.m.                                 


March 9, 2015 MINUTES

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux

 

CAO:            Greg Gayton

                    Elise Mumert – Reporter for West County News

 

  1. Mayor Burgess called the meeting to order at 5:20 p.m. 

  2. Minutes of the February 23, 2015 regular Council meeting 
    MOVED by Councillor Nicholson that the minutes of the February 23, 2015 regular Council meeting be approved as presented.     CARRIED 03/15/30

  3. Business arising from the Minutes
    There was some discussion about business arising from the minutes. 

  4. Representation:
    a)  Sgt. Carolyn Respet – Beaverlodge RCMP Detachment
    b) Public Works Supervisor – Kenny Huey
    c) Monica Shaw – Volunteer Appreciation Night

  5. Meeting Attended:

Councillors reported on meetings attended from February 23, 2015 to March 9, 2015

Public Works supervisor Kenny Huey joined the meeting at 5:30 p.m.

Mr. Huey had a discussion with Council about his activities during the first several weeks of his tenure. He reported that the staff had been cleaning up, improving the Public Works shop and yard.
They had tested the barrels of road patch that were still in the shop, and all eight barrels that were there were deemed suitable for use. Mr. Huey has ordered an additional four barrels and they will be in Hythe by April 30, 2015.

Beaverlodge RCMP staff Sgt. Carolyn Reset joined the meeting at 5:35 p.m.

Mr. Huey advised that they had been clearing culverts for the past week. His staff had worked Saturday afternoon on this.  There was some discussion about equipment purchases for Public Works,  that will be dealt with later on in the meeting.  Kenny Huey left the meeting at 4:45 p.m.

Council then met with Sgt. Carolyn Respet.
She introduced herself and gave Council some of her biographical background.
Sgt. Respet asked if Council wanted any changes on the reporting format. Council advised that they would have a look at the format the next time the report is presented and would make further deliberations then.  They talked about some of the policing issues in Hythe. Sgt. Respet was encouraging people to lock their vehicles at night and to make sure their doors were locked. She asked Council about other policing priority’s. Mayor Burgess noted that any efforts to slow down the speeding on highway 43, would be appreciated.

 

Sgt. Respet will attend the April 13, 2015 regular Council meeting to give the quarterly  report for the first three months of the year.  Sgt. Carolyn Respet left the meeting at 6:00 pm.

FCSS Director Monica Shaw joined the meeting at 6:00 p.m.
Ms. Shaw reported that she had received a volunteer recognition grant from the Provincial Government that will help with some of the cost of our volunteer appreciation night on April 15, 2015.

 

There was some discussion about the timing of the advertising for the Volunteer of the Year, it was felt that it would be good to close the nomination in time to prepare the plaques and other materials. Ms. Shaw noted that in the past there has not been any formal recognition for people who have placed second in the award and possible there could be a process to recognize the runners up. There was some discussion about the food, and the best source for sausages.

 

It was decided to commence advertising for the Ken Brandsater Award on March 12, 2015 and have nominations close on March 31, 2015. Council will meet after Easter on April 7, 2015 to review the nominations for the Brandsater award.  Ms. Shaw would also like the promotion put on the arena sign by the highway.  Monica Shaw left the meeting at 6:12 p.m. 

Council continued with their reports on meetings attended.
Councillor Descoteaux advised that Tim Webb was a new nominee for membership on the Hythe Municipal Library Board.

MOVED by Councillor Descoteaux to appoint Tim Webb to the Hythe Municipal Library board.  CARRIED 03/15/31

It was noted that the closing bonspiel for the curling club will be held on March13, 14 & 15, 2015.

Councillor Nicholson reported the Grand Spirit Foundation is now charging for parking spaces that their residents are using. This has had a positive effect in ensuring derelict vehicles are removed from the parking spaces.

Elise Mumert left the meeting at 6:35 p.m.

    

6.  Correspondence:

     a)  Small Communities Fund – call for applications.  A letter regarding the Small Communities Fund was reviewed. CAO will be working with Beairsto      
      Engineering to submit an application for additional sewer main relining work.

     b)  Grande Spirit Requisition – received for information.

     c)  Public Procurement Process – complaint procedures – received for information.

     d)  Peace Officer report – received for information.

Council felt that the level of the detail in the reports was somewhat sparse. The CAO advised that there are some concerns about the information that is released in these reports. Hence the format for the report. 
e)  Grande Prairie and District Oldtimers’ Association

Grande Prairie and District Oldtimers’ Association are planning a celebration to commemorate the 100th anniversary of the railroad into Grande Prairie. They would like to have a passenger train to come in the summer of 2016 and provide passenger rides from Grande Prairie to Hythe and from Grande Prairie to Sexsmith, perhaps Rycroft.
They are working with the staff at the Alberta Railway Museum as well as CN, about having it all come together in 2016. At this point in time they do not have a date and time or a schedule of events. They were requesting a letter of support for the municipal Councils in the area.

MOVED by Councillor Phillips to send a letter of support to the Grande Prairie and District Oldtimers’ Association.          CARRIED 03/15/32 

f)  Alberta Environment
Council reviewed a letter from the Alberta Environment regarding some staffing changes being made at the Northern Alberta offices. This was received for information.

7.  Other Business & Information:

a)  Lambourne Environmental – lagoon project
There is some further information provided regarding the cost of upgrading the anaerobic ponds at the Hythe sewage lagoons and dealing with the sludge that is presently in those ponds. CAO will continue working on the project. There was some discussion of the nearby farmers who may be interested in taking the sludge on their land.

b)  Public Works purchases
Council discussed two items that were needed at the Public Works shop. One was a 60 gallon compressor tank, and the other was a large metal tool box. Mayor Burgess and the Public Works supervisor had discussions on it. It appeared that the approximate cost on both items would be $2,200.00. The CAO advised that he had reviewed the budget on Sunday and reallocated some money in the public works section of the budget to allow for these purchases. Mayor Burgess and Mr. Huey will make a trip into Grande Prairie together and decide on the specific items to purchase.

MOVED by Councillor Descoteaux to proceed with the public works purchases with an approximate budget of $2,200.00 as discussed.         CARRIED 03/15/33

     c)  MSI Capital grant – received for information
     d)  Cheque Summary – Cheques #20140907 – 20150137 – received for information.

8.  Other matters (members’ business):
CAO noted that he and the Mayor would be meeting with the representatives of the Hythe Pioneer Home on Tuesday, March 10, 2015 to discuss the project adjacent to the Village office.
Mayor Burgess asked that we look into some carpentry repairs needed at Well house #1. He also noted that some of the back alley ways need some of the tree branches cut to allow better access. CAO advised that we have Rick’s Tree Service on an annual retainer to come in and do some work, that is usually part of their duties.
There was some discussion about 100th street where it joins onto highway 43. There seems to be quite a dip in the road when you come off highway 43. Staff will look into that issue further.
Council discussed a proposal from the FCSS Director to have a magician preform at the Volunteer Appreciation Night on April 15, 2015. It was felt that a magician act may not work well for the format of the event, as a part of the process is that people can come and go this is opening up more room for more people to come in and enjoy a meal. With a magician there people will be staying for the entire duration, which may cause a shortage in seating. Council decided not to proceed with the magician act for Volunteer Appreciation Night.

MOVED
by Councillor Phillips to go into Camera.                      CARRIED 03/15/34

9.  In Camera:

  Rural Housing Initiative

MOVED by Councillor Nicholson to go back into open session.          CARRIED 03/15/35
                                                                                                 
MOVED
by Councillor Nicholson to submit a proposal to the Rural Housing Initiative and request more information.           CARRIED 03/15/36

10.   Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.         CARRIED 03/15/37
                                                                                                 
Time of adjournment was 7:58 p.m.



February 23, 2015 MINUTES

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux
Lyle Sipe

CAO:            Greg Gayton

                   Elise Mumert – Reporter for West County News

                            

  1. Mayor Burgess called the meeting to order at 5:14 p.m. 

2.  Minutes of the February 9, 2015 regular Council meeting
MOVED by Councillor Sipe that the minutes of the February 9, 2015 regular Council meeting be approved as presented.          CARRIED 02/15/22

 

  1. Business arising from the Minutes:
    There was further discussion about the intermunicipal meeting. It was felt that due to the larger number of attendees at the meeting now with the City of Grande Prairie participating we may need a larger venue than the Golden Age Centre. It was decided to hold the meeting at the Hythe Legion. CAO advised that he was trying to get Mabel Sudnik to do the catering.
    Councillor Descoteaux advised that the annual general meeting for Community Centre Society will be held in May now instead of April.

4.  Representation:

a) Sgt Carolyn Respet – Beaverlodge RCMP detachment - Did not attend. Will meet with Council in March.

b) Monica Shaw – FCSS Report

5. Meeting Attended:  

Councillors reported on meetings attended.

 

6.  Correspondence:

  a)  Hythe Community Centre – request for donation
A letter was received from the Hythe Community Centre, regarding the Ladies Nite Out, they were proposing to hold on May 30, 2015. The letter is asking for a donation towards this event.

 

MOVED by Councillor Phillips to donate $50.00 to the Ladies Nite Out.          CARRIED 02/15/23

b)  Abandoned well setbacks
Council reviewed correspondence regarding Abandoned well setbacks. Some discussion ensued regarding the well on the northeast corner of the Village.

Monica Shaw joined the meeting at 5:35 p.m.

Council reviewed the FCSS report. Ms. Shaw discussed the meeting with the MLA’s, to discuss FCSS funding for the 2015-2016 Provincial budget. She noted that despite Provincial funds that have been spend on parent link and other programs, it seems that many children in the West County area are still not well prepared for school. More effort needs to be put into ensuring that preschool programs are effective in this area.
Monica noted that a new program, “Beyond the Books”, had just commenced, there are presently sixteen children and ten mothers involved in the program.
Ms. Shaw discussed the Passionate Heart Awards that were held on February 13, 2015 in Grande Prairie.
Monica also attended a meeting regarding early childhood development in Valleyview with the other FCSS Directors in our area.

Monica Shaw left the meeting at 5:50 p.m.

c)  Beaverlodge Victims Services
Council received an email from Bernadine McPherson at Beaverlodge Victims Services. They have booked Community Centre Board room for a training and focus group on Thursday, April 23rd. They would like to donate a park bench to the community as part of the event on April 23, 2015. They are asking the Village to assist with site prep and cover any cost associated with the site preparation.
Council discussed a number of options for the placement of the stone park bench that was donated by Victims Services. It was decided to have a temporary location for the park bench in front of the Community Centre or if that does not work out, the second option would be to have it in front of the Village office. The long term plan would be to have it at the Rae Dolemo Park.

MOVED by Councillor Sipe to approve the temporary location of the park bench and also the permanent location as discussed.          CARRIED 02/15/24

d) AUMA membership
Council reviewed a letter from the Alberta Urban Municipalities Association. The letter elaborated on the benefits of the Village retaining its membership in the association. An invoice for the 2015 membership was also attached.

MOVED by Councillor Descoteaux to pay the AUMA Membership for 2015.          CARRIED 02/15/25

7.  Other Business & Information:

     a)  Appointment of Library Board Members – Maureen Yuill & Carrie Hogg.As discussed at the last meeting the Library Board has two new members.

MOVED by Councillor Descoteaux to approve the appointment of Carrie Hogg and Maureen Yuill as Hythe Library Board members.          CARRIED 02/15/26

 

8.  Other matters (members’ business):
Councillor Descoteaux noted that she had renewed the Village’s ad for the Hythe Community Calendar for 2015.
Councillor Sipe asked that we ensure that the pavement patch is ordered early this year, we do not want to be caught without pavement patch in April and May of this year as we were last year.
There was some discussion about the pavement patch barrels that were already in the shop. CAO noted that there were about eight barrels there. Council suggested that the barrels be turned upside down and some research be done to see if they can be used. CAO will pass this information on to our new Public Works Supervisor, Kenny Huey.

MOVED
by Councillor Nicholson to go into Camera.                  CARRIED 02/15/27

Elis Mumert left the meeting at 6:04 p.m.

9.  In Camera:
a)  Organizational Options

     b)  Personnel Matter

While in camera, Council discussed some Organizational Options and a personnel matter.

MOVED by Councillor Phillips to go back into open session.          CARRIED 02/15/28


10.   Adjournment
MOVED by Councilor Phillips that the meeting be adjourned.           CARRIED 02/15/29


Time of adjournment was 6:35 p.m.



February 09, 2015 MINUTES

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

                    Gordon Nicholson

                    Carol Descoteaux    

                    Lyle Sipe

 

CAO:            Greg Gayton

                   Elise Mumert – Reporter for West County News

                   Chris Gardner and Adele Johnston – County of Grande Prairie Assessment Department.

                            

1.  Mayor Burgess called the meeting to order at 5:15 p.m.

2.  Minutes of the January 26, 2015 regular Council meeting
MOVED by Councillor Sipe that the minutes of the January 26, 2015 regular Council meeting be approved as presented.          CARRIED 02/15/17

3.  Business arising from the Minutes: No business arising from the Minutes.

4.  Representation:

a) County Assessment Services – Commercial taxation (Chris Gardner)

Chris Gardner gave a presentation regarding the legislative back ground on privately owned businesses operating in community buildings.
He commented that Section 362 of the Municipal Government Act was one area that dealt with it. There is a hand book supplied by Municipal Affairs for the taxation of non-profit buildings which they also refer to.

He noted that in Hythe there are two specific  situations where advice was requested. One was the Community Centre and the other was the old fire hall.

Chris advised Council that when a building is operated by a Municipality or a non-profit society privately owned businesses can be leasing sections of the building. The provincial legislation establishes which sections are taxable and the individual who has the lease now becomes the assessed person. The assessor measures the square footage of the space which is assessed as taxable space.

The philosophy behind this approach is that individuals with private businesses should pay a similar amount of taxes as the people who are renting space in a privately owned property. The goal is that no one business should have an unfair advantage over another business.

He noted that as present the Community Centre has two private businesses leasing in the building. One is a small accounting firm and the other is a restaurant.
Mr. Gardner commented that the Village still has the ability to rebate taxes for the municipal portion of the tax.

There was some discussion about the Godwind building. Parts of that building have previously been assessed as church property, however it no longer seems to be an active church. The building will now be 100% taxable.

Mr. Gardner also mentioned that the annual assessment for the Village is nearing completion. Market values in the community have gone up about 4% in 2014.

Councillor Sipe discussed some assessment issues he had when he was building his property in Hythe in 2008. It was noted that the assessors do not physically inspect every property every year. There have been some changes in philosophy over the years especially with the shift to market values. They are presently on a cycle to do some inspections on a property every five years. If appears that there have been no changes on the property, they may not enter the property to do an inspection.

Council thanked Chris Gardner and Adele Johnston for coming to the meeting and providing them with the information.

Chris Gardner and Adele Johnston left the meeting at 5:58 p.m.

5. Meeting Attended:
Councillors reported on meetings attended.
Councillor Descoteaux had noted that Maureen Yuill and Carrie Hogg have been appointed to the library board.
 
Councillor Phillips reported on the Hythe Pioneer Home Board meeting. She noted that they are still hauling water into the Pioneer Home building. Points West has pulled out of the partnership for the P-4 building.

    

6.  Correspondence:

7.  Other Business & Information:

     a)  Date for Intermunicipal mtg. – no attachment
CAO requested some possible dates for the Intermunicipal mtg. Hythe is hosting the Spring meeting. Council suggested that we could look at Wednesday, April 8, 2015, Wednesday, April 22, 2015 or Wednesday, April 29, 2015. Those dates will be circulated to the other municipalities to see how those dates work for them.

b)  Section 362 – Municipal Government Act

c)  Section 17 (2) – Societies Act

d)  Minimum Operators Guidelines
Items 7. b), c) & d) were received for information.

8.  Other matters (members’ business):
It was noted that substantial renovations are going on in the former Real Deal Restaurant. The restaurant owner should be requested to put a dumpster in front of the building, as there is a considerable amount of garbage being left there due to this renovation.

Council discussed some possible dates for interviewing the Public Works Supervisor candidates. The consensuses was to have interviews on Wednesday, February 18, 2015, starting at 6:30 p.m. CAO will schedule 20 minutes for each interview.

There was an inquiry about the civic address letter, CAO advised that the letter should be sent out in February. He asked Council what a reasonable deadline was to require people to put there address numbers on their house. Council felt that the end of April 2015 was a reasonable deadline.

Elise Mumert left the meeting at 6:30 p.m.

Councillor Sipe asked about the snow pile across from the Fire Hall, he felt that it should be moved soon.

Councillor Descoteaux noted that the Community Centre Society will be holding a annual general meeting in April. There have been some residents interested in being on the Community Centre Board. It is possible that the rumored  sale of the building will be cancelled.

MOVED
by Councillor Phillips to go into Camera.          CARRIED 02/15/18

Council went into camera at 7:10 p.m.

9.  In Camera:
a) Staging plan options – regional water system

     b) Public Works Supervisor Position – no attachment

c) 2013 T4’s

MOVED by Councillor Descoteaux to go back into open session.          CARRIED 02/15/19                                      


MOVED by Councillor Sipe to approve option one (Grande Prairie to Wembley) for the West Water Line proposal.  
           CARRIED 02/15/20


10.   Adjournment
MOVED by Councilor Nicholson that the meeting be adjourned.           CARRIED 02/15/21

        Time of adjournment was 7:38 p.m.



January 26, 2015, MINUTES

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

                    Gordon Nicholson

                    Carol Descoteaux

                    Lyle Sipe

 

CAO:            Greg Gayton

                   Elise Mumert – Reporter for West County News

                            

1.  Mayor Burgess called the meeting to order at 5:12 p.m.

2.  Minutes of the January 12, 2015 regular Council meeting
MOVED by Councillor Nicholson that the minutes of the January 12, 2015 regular Council meeting be approved as presented.          CARRIED 01/15/09

3.  Business arising from the Minutes:
Councillor Phillips was concerned that there were still garbage bags by the old Real Deal restaurant. She noted that there were ten bags left next to the wooden garbage bin.
There was some discussion about Council’s comments regarding hosting a public meeting at the last regular Council meeting on January 12, 2015. Council discussed hosting the public meeting and had further discussions on what information should be distributed to the public at that meeting. CAO will talk to Renay Morgan and Michelle Huey about this matter further and see what their plans were for a public meeting.

4.  Representation:

a) Monica Shaw – FCSS Director – 5:30 p.m.

5. Meeting Attended:
Councillors reported on meetings attended.

   

6.  Correspondence:

a)    Alberta Environment – letter of authorization – received for information

b)    Station Stop Enterprises – request to sell caboose
The Village had received a letter from Station Stop Enterprises inquiring about selling the caboose, which is located at the west end of the Hythe campground. Council discussed the matter and felt that there was no need to sell the caboose at this time.

MOVED by Councillor Sipe to decline the offer from Station Stop Enterprises to purchase the caboose.            CARRIED 01/15/10

FCSS Director Monica Shaw joined the meeting at 5:30 p.m.

Ms. Shaw gave a report on the meetings she had attended.
The Conspiracy of Hope meeting on January 22, 2015 went well. About 100 people gathered to discuss Suicide Prevention.
She had a meeting with the West County Children’s Committee, they are hopeful that some funds will be made available in this year’s Provincial Budget for programing in Hythe.
The FCSS Director had met with staff at the Hythe Pioneer Home to discuss a possible grant application. They are applying for a senior appreciation grant.
If the application is approved they will put on some events during Seniors Week which is held the first week in June.
Ms. Shaw noted that she had attended a Horse Lake interagency meeting. There was some discussion about a house fire that had happened in Horse Lake and about the Hythe Fire Department attending fires at Horse Lake.
The Regional School Playground Committee had met on January 26, 2015. They had asked that Ms. Shaw look into funding for a walking trail. Council noted that a walking trail concept should include lighting, dog control and snow removal. Council was concerned about the ongoing operating cost for a walking trail.
There was some discussion about the Passionate Heart Awards.
Monica Shaw noted that the date for the Volunteer supper had been discussed with the Legion. The date was set for Wednesday, April 15, 2015 for the Volunteer Appreciation Awards Supper:           Monica Shaw left the meeting at 5:55 p.m.
                                                                                      

c)    County of Grande Prairie – Agricultural Service Board Tour

d)    Peace Library System – requisition plan

e)    City of Grande Prairie – regional Transportation priorities
Items c, d & e were received for information.

7.  Other Business & Information:

     a)  Bylaw #523 – re-zoning
Council reviewed Bylaw #523 which re-zoned a parcel of land to M-1 (industrial).

MOVED by Councillor Nicholson to give Bylaw #523 third reading.          CARRIED 01/15/11


b)  Press release – accessibility grant

c)  Utilities charges survey

d)  GPREP – 2014 activities report
Items b, c & d were received for information.

8.  Other matters (members’ business):
CAO noted that Lonny Thiessen had been nominated for Young Entrepreneurs Award by the Alberta Chamber of Commerce. Council requested that a letter of congratulations be drafted for Mr. Thiessen.
There was further discussion about commercial garbage disposal.
Councillor Sipe was concerned about a posting on a local facebook page.

Elise Mumert left the meeting at 6:20 p.m.

MOVED
by Councillor Phillips to go into Camera.          CARRIED 01/15/12

9.  In Camera:
a)  Compensation adjustments - 2015

          While in Camera, Council discussed proposed staff compensation adjustments for 2015.

MOVED by Councillor Sipe to go back into open session.          CARRIED 01/15/13

MOVED
by Councillor Sipe to approve the Compensation Package as amended.          CARRIED 01/15/14

MOVED
by Councillor Nicholson to contribute $200.00 to the Passionate Heart Event from the FCSS Budget.  
          CARRIED 01/15/15

10.   Adjournment
MOVED by Councilor Sipe that the meeting be adjourned.          CARRIED 01/15/16
                                                                                             
Time of adjournment was 7:15 p.m.



January 12, 2015  MINUTES

Present:       Mayor Gary Burgess

Councilors:   Cheryl Phillips

Gordon Nicholson

Carol Descoteaux
Lyle Sipe

CAO: Greg Gayton

                   Elise Mumert – Reporter for West County News

                            

     1.  Mayor Burgess called the meeting to order at 5:25 p.m.

2.  Minutes of the December 8, 2014 regular Council meeting
MOVED by Councillor Nicholson that the minutes of the December 8, 2014 regular Council meeting be approved as presented.          CARRIED 01/15/01

3.  Business arising from the Minutes:
There was some discussion about the request for a “No Parking” zone in front of the properties located on 101 Avenue. The initial discussion had tended towards a handicapped parking stall. Councillor Sipe suggested it may be more practical to have signs that say “No Parking between signs”. Staff will continue to work with the adjoining land owners and see what can be done there.


4.  Representation:

a) Cpl. Graham Johnson from the Beaverlodge RCMP detachment joined the meeting at 5:30 p.m. He presented Council with a written report. Cpl. Johnson reported that the new Sgt.  for the Beaverlodge detachment will be starting on February 2, 2015. The shared administration position has a new person working there as the previous employee is now on maternity leave.

Some of the issues they are dealing with is vehicle’s being left unlocked and people are stealing valuable’s from these vehicle’s. The traffic officers have been out in Hythe quite a bit, primarily policing speeds on Hwy 43.

Mayor Burgess had a question about video surveillance cameras. There was some discussion on the information on a video surveillance tape and who can you show them to. Cpt. Johnson felt that if the owner of the property owns the video tape and has the right to do with it as he see fit.

It was noted that in the period of October 1, 2014 and December 21, 2014, Beaverlodge RCMP had responded to 90 calls for service in the Village of Hythe and the immediate surrounding area. This resulted in 7 of the 90 calls being dealt with by way of either a criminal or provincial charge. Cpt. Johnson reported that normally the detachment has seven constables, right now they are down to five. So in the near future they will have two new constables starting and a new staff Sgt. He will bring the new staff Sargeant out to the Village of Hythe to meet with Council once she commences work.          Cpt. Johnson left the meeting at 5:45 p.m.

5. Meeting Attended:

    Councillors reported on the meetings they attended.

  Councillor Phillips advised that Carrie Hogg has been hired as the new Lodge Manager for the Pioneer Home Board.


6.  Correspondence:

a)    Aquatera – operator assistance quote
CAO reviewed a detailed quote from Aquatera for various services that would assist our water and sewer operators. Council reviewed which portion of the quote would be appropriate to consider in further budget discussions.

b)    Dexon Air Systems – blower for lift station
Council reviewed a quote from Dexon Air Systems for a blower for the lift station. This was referred to budget.

c)    Aqua Clear – Environmental – lagoon cleaning – this was referred to budget.

d)    Well house #1 – furnace
Council received three options from Albright Refrigeration regarding the replacement of the furnace in Well house #1. There was some discussion regarding the need to have stainless steel as it is more rust resistant.
MOVED by Councillor Sipe to have the heater replaced in Well house #1 as described in option two of the quote from Albright Refrigeration.                   CARRIED 01/15/02

Elise Mumert left the meeting at 6:30 p.m.

7.  Other Business & Information:

     a)  Ag. Society Casino – February 14 & 15
There are presently several openings left for people who would like to volunteer to assist the Ag. Society with working at the Grande Prairie Casino. Funds from this casino would be used for the Hythe Swimming Pool costs. Councillor Sipe advised that he would be available to work on February 15, 2015. CAO noted that he had volunteered to assist at the casino as well.

b)  County Capital Grants – received for information.

c)  Growing the North Conference
CAO was given permission to attend if time permits.

d)  Passionate Heart
Council discussed the Passionate Heart Award event slated for Grande Prairie on February 13, 2015. Cost of participation in the past has been $350.00. In 2014 this matter was removed from the FCSS budget. Some discussion followed about the appropriateness of participating.
MOVED by Councillor Phillips to decline their request to donate to the Passionate Heart Awards Luncheon.         CARRIED 01/15/03
 

e)  Farm Safety Awards – received for information

f)  Bylaw #523 – re-zoning -

g) Cheque summary – cheques # 20140791 – 20140907 – received for information.

8.  Other matters (members’ business):
Councillor Descoteaux asked that the yellow bridge crossing between 103 Street and the Hythe Regional School be made more visible. Snow is piled up there which is detracting from the visibly of the bridge or the people on it. CAO will have the Public Works staff look after that.
There was some discussion about the loan for the swimming pool. Staff will research the circumstances in terms of when that loan went through. The CAO asked Council to consider some date for a public meeting regarding the eventual fate of the Hythe Swimming Pool. Council felt that March or April 2015 would be an appropriate time to have a public meeting. At present it is difficult to inspect the building. There was also some discussion about having a building inspection done to ascertain any future cost. CAO advised that Renay Morgan had told him that the inspector would not allow the pool to be opened in 2015 if the cement around the swimming pool was not repaired.

Lonny Thiessen joined the meeting at 7:00 p.m.
Mr. Thiessen was here to respond to comments and questions made at the last meeting regarding the rezoning by Ann Nordhagen.
Mr. Thiessen advised that the while the entire parcel was being rezoned, development was only planned in the short term on the 21 acre parcel which would be 8west of the highway 43 twinning right of way. There may be future development contemplated east of the highway right of way, but that was much further in the future. It may be in cooperation of the municipality at the time a light industrial subdivision or a residential area.
In response to some of the questions that were put forward on December 8, 2014 the location of new facilities will be a substantial distance away from the Nordhagen residence.
The new construction will see more of the processing done indoors, which result in less noise. They will also be putting in grid recovery systems to eliminate the circulation of grit. There will be some fencing done to deal with drifting garbage.
Storage tanks noted on December 8, 2014 are considered a moveable item and not a permanent structure.
Council was provided with a letter from Grande Prairie County, saying that the County had no concerns about the proposed rezoning.
Lonny Thiessen felt that the distance between the proposed development and the Nordhagen property meant that there would be no significant effect on their ground water.
He advised that if Mrs. Nordhagen had any more concerns she was welcome to meet with him directly.
Lonny Thiessen left the meeting at 7:20 p.m.

Council discussed the matter further.
MOVED by Councillor Phillips to give second reading to Bylaw #523.          CARRIED 01/15/04

Council discussed a date for a possible next budget meeting. The next budget meeting will be on Monday, January 19, 2015 at 5:00 p.m.

Other matters: CAO advised of the staffing arrangements during the recent snow falls on the weekends of January 3 & 4 and January 10 & 11, 2015.
He advised that there was some interest of purchase of lagoon effluent. Hopefully if the arrangement falls into place, they will be trucking from the lagoon on January 22, 2015.
There was some discussion about the Fire Department doing a joint project with the office, encouraging people to put civic address numbers on their house. Barry Evaskevich and Ken Westwater did and inventory of the houses that are lacking civic addresses. Staff will be writing a letter to them. Council noted that there was a bylaw that made the posting of civic addressed mandatory and this was a good step to enforcing that bylaw.
CAO advised that federal grant had been approved for handicapped access at the Hythe Library, Village Office and the Community Centre. The amount of the grant was $7,574.00.
There was some discussion about mandatory standardized garbage bins. Presently we still have some land owners in town who are using wooden bins that are emptied occasionally by their own employee’s. Council felt that it may be an idea to have metal bins for all business, so this can be done in a consistent manner.
Council requested that some advertisement be placed in the Beaverlodge West County News regarding snow removal. The residents need to keep their own snow on their own properties. It should not be shoveled onto the street.
Council discussed a recent employment matter.
MOVED
by Councillor Nicholson to ratify the hiring of Larry Pasaluko as Public Works supervisor.          CARRIED 01/15/05

MOVED
by Councillor Descoteaux to go into Camera.          CARRIED 01/15/06

9.  In Camera:
a)  Andy Tiesenhausen – change in duties

     b)  Equipment Proposal

While in Camera, staff discussed a personal matter and a Equipment purchase proposal.
MOVED by Councillor Sipe to go back into open session.          CARRIED 01/15/07

10.   Adjournment
MOVED by Councilor Phillips that the meeting be adjourned.          CARRIED 01/15/08
Time of adjournment was 7:59 p.m.

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