Hythe Council‎ > ‎

2018 Minutes

May 28, 2018

Present:

Mayor:          Brian Peterson

                     Councillors:  Ed Smith

                 Craig Hewitt

                 Bill Guise

CAO: Greg Gayton

Recording Secretary Rhonda Tofteland


1. The meeting was called to order at 5:30 p.m.  

2. Minutes of the May 14, 2018 regular Council meeting


MOVED by Councillor Smith that the minutes of the May 14, 2018 regular Council meeting be approved as presented. CARRIED 05/18/96


3. Business arising from minutes :

   Council requesting cost for calcium on industrial park road.


4.  Representation:


  1. 5:30- Dave McRae from ISL planning – Mr.McRae explained to council the process for the IMDP. ISL will be the mediator between the County and the municipalities. The plan is to study a two mile radius around each community regarding land use and revenue sharing. The first steering committee meeting will be June 7. Mr. McRae left at 5:57.

  2. 6:00 – Avery Guise asked council for a donation toward his Provincial Ball Hockey team trip to Medicine Hat. Council discussed further after Mr.Guise left.

MOVED by Councillor Guise to donate two hundred dollars to the Blue Devils Ball  Hockey team trip. CARRIED 05/18/97

  1. 6:05 – Theresa Boudreault – FCSS Report : Seniors week activities June 3-9.     Request to borrow Village flag for FCSS functions.

Trauma Drama very successful – 150 grade nine students.

Babysitting course – June 15

Updating evacuation kits

Regional Transportation – final recommendations expected in June. Will likely be two trips per week to town for those requiring.

FCSS would like to add information to Village newsletters

Parentlink using Rae Dolemo Park weekly.

  1. 6:30 –Dave Gallant – RCMP Report : Sergeant Gallant reported that our overall calls are down over 50%. Local issues were discussed with visibility being the main focus for proactive prevention.


 5. Meetings Attended:

Councillor Guise attended a SPPARC meeting and advised that costs are much higher for a patient without a family physician.

Mayor Peterson attended a Pioneer Home Board meeting and advised that the current contractors for the new addition are in receivership.

CAO Gayton attended the following meetings :

- May 17 - meeting with Brad the reporter regarding the budget

             - meeting with Richard Villeneuve regarding road repair, street sweeper, and joint initiatives – not using paver so Wembley and Hythe can share it 50/50

- May 24 – SPPARC meeting – resulted in a large task list.


6.  Correspondence:

a) Hythe Community Centre – request for donations – received as information.

b) Recreation and Parks Conference – received as information.


7.  Other Business & Information:

a) Nomination Day Report – CAO Gayton explained the process and reviewed Section 31 of the Local Authorities Election Act.

b) Comments from assessor Adele Johnson regarding the minimum tax – received as information.

c)Farmland agreement with Barry Evaskevich – presented as information.

d)Bylaw # 536 – 2018 Mill rate bylaw

MOVED by Mayor Peterson to give bylaw # 536 first reading. CARRIED 05/18/98


MOVED by Councillor Guise to give bylaw # 536 second reading. CARRIED 05/18/99


MOVED by Councillor Smith to consider bylaw # 536 for third reading at this meeting. CARRIED UNANIMOUSLY 05/18/100


MOVED by Councillor Hewitt to give bylaw # 536 third reading. CARRIED 05/18/101                                                                                 

       

8. Members Business

  • Councillor Guise had a list of concerns including : mowing of boulevards and village properties, dirt pile by Glas house, loose asphalt and concrete on curb by pool, a broken no parking sign as well as a couple of broken business signs on edge of Village. He would also like it cleaned up behind the arena.

  • Councillor Hewitt suggested landscaping low area by tourist booth when dry. He also suggested a racetrack clean-up, inquired on progress of campsite water and sewer and culverts affected by flooding.

  • Mayor Peterson advised the first beautification committee meeting would be held May 29, 2018 at 7 p.m. He also updated council on contract discussions with Swamp Donkey re: lagoon effluent. He is checking on costs to renovate old Oakfords Hardware building to possibly use for a business incubator. The Village now has tattoos for kids for school functions and the fair.

  • Council is planning to drive to Spirit River to see what they have done with their old swimming pool.

  • Council discussed a previous offer to buy land from Alberta Health Services.


MOVED by Mayor Peterson to rescind offer to Alberta Health Services. CARRIED 05/18/102


MOVED by Councillor Guise to change electrical, install valves and test lines at the arena and to carry the costs. CARRIED 05/18/103                                      


CAO Report : Verbal

CAO Gayton will be in need of a day set aside specifically for MSI grant applications.

Revamping the arena operations is being taken into consideration. Council considered a proposal for an arena manager.

9. MOVED by Councillor Smith to go in camera at 9:30 pm. CARRIED 05/18/104


While in camera council discussed:

  1. KMSC Law – re: CNRL

  2. Public Works staff changes


MOVED by Councillor Guise  to go out of camera at 10:08. CARRIED 05/18/105


MOVED by Councillor Smith to adjourn meeting. CARRIED 05/18/106


Time of adjournment was 10:09 p.m.  



MAY 14 , 2018

Councillors:  Ed Smith

                    Craig Hewitt

                   Bill Guise

CAO: Greg Gayton


Recording Secretary Rhonda Tofteland

1. It was noted that the Mayor and Deputy Mayor were both absent. Councillor Hewitt volunteered to chair the meeting. He called the meeting to order at 5:34 p.m.  


2. Minutes of the April 23, 2018 regular Council meeting

MOVED by Councillor Hewitt that the minutes of the April 23, 2018 regular Council meeting be approved as presented. CARRIED 04/18/72


 2a) Minutes of the April 27, 2018 special Council meeting

 MOVED by Councillor Hewitt that the minutes of the April 27, 2018 special Council meeting be approved as presented. CARRIED 04/18/73


 2b) Minutes of the April 30, 2018 special Council meeting

MOVED by Councillor Hewitt that the minutes of the April 30, 2018 special Council meeting be approved as presented. CARRIED 04/18/74


3. Business arising from the Minutes:


4.  Representation:

    a. 5:34- Sergeant Rempel , Constable Donecz and Kathleen Turner from County Enforcement Services Division presented the annual report to council and discussed many of council’s concerns such as :

            -priorities for bylaw enforcement

            -clarification of unsightly premises definitions

            -options regarding CN Rail ( Cnst.Donecz to look into and advise )

Enforcement Services is currently working on an updated and more inclusive Community Standards Bylaw which will cover many aspects of community issues such as unsightly premises, graffiti, and bullying. The Village will be kept updated on the progress of this bylaw and be able to amend and adopt as well. The current hold up on the bylaw is clarification surrounding the new cannabis legislation and how to incorporate it into the bylaw as well. The Village is considering preparing an interim bylaw to serve until the County concludes their process.


b. 6:00 – Stan Wall from Oasis RV Park requesting permission to apply calcium on the municipal road west of his campsite for dust control. Council had no objections.

c. 6:30 – Public works Supervisor Steve Rawlyk and Assistant Travis Peterson presented council a list of activities undertaken, completed and in progress.

    Public works ( with assistance from CAO ) will be applying to disaster services grant for culvert repairs due to flooding.

     

      Public Works Activity Report – April 23 – May 14, 2018

  • Flood management

  • No parking, school, stop and yield signs installed

  • Grand Marshall parking lot and street graveled

  • Legion road graded and graveled

  • Start signage at Hommy’s

  • Haul topsoil to yard

  • Sweep lawns

  • Repair lawns

  • Remove and store sander unit

  • Steam all equipment

  • Regular water tests ( daily/weekly )

  • Turned on water at campground, thawed sewer line and waiting for power to be reenergized

  • One calls done re: campground

  • Met with water/sewer contractor at campground

  • Painted some crosswalks


5. Meeting Attended:

Councillors Hewitt, Guise and Smith attended brief meetings for Disaster Declaration and rescindment of the Declaration.


CAO Gayton attended the following meetings :

-April 26-Local Authorities Pension Plan Seminar

-April 26-EOC in Sexsmith

-May 5-Recreation Board Meeting

-May 5-Updated Councillor Waddy on flooding near the old landfill east of the Village

-May 7-Ben Boileau re: campground servicing

-May 9-Disaster Recovery Grant meeting with the province. The Village has 90 days to apply

-May 9-Meeting at the ISL office re: IMDP discussion summary

-May 10-County Enforcement re: council meeting

-May 10-Dan Sindia ( Teare Creek )-reviewed account balance

-May 10-ATB re: bank account options

-May 10-Albright re: air conditioning for office and library


6.  Correspondence:

a) Letter from Agricultural Fair Committee requesting a donation.

MOVED by Councillor Guise to donate five hundred dollars. CARRIED 05/18/75


b)Letter from requesting appointment of weed inspectors.

MOVED by Councillor Hewitt to appoint Kirsten Rodacker, Tiffany Petkau and Tracelle Hinze as weed inspectors. CARRIED 05/18/76


c) Subdivision referral notice – for information


d) Beaverlodge Victims Services – request for donation to annual golf tournament.

MOVED by Councillor Guise to donate a prize. CARRIED 05/18/77


e) Bids for mowing of large areas within the Village.

MOVED by Councillor Hewitt to accept the bid from Daylight Lease Maintenance Inc. CARRIED 05/18/78

Suggestion was made to approach the County regarding funding of cemetery mowing.


f) Campground picnic tables – Councillor Guise advised of costs and expected delivery date. Councillor Hewitt will get a cost estimate for firepits and firepit lids in the campground.


 7. Other Business & Information:
a) Spring runoff flooding – tabled for next meeting.


b) Appointment of Deputy Mayor-Committee appointments

    MOVED by Councillor Guise for Councillor Hewitt to be Deputy Mayor. CARRIED 05/18/79

    MOVED by Councillor Hewitt for Councillor Smith be appointed to the Library Board. CARRIED 05/18/80

    MOVED by Councillor Hewitt for Councillor Guise to be appointed to SPPARC. CARRIED 05/18/81


c) Office/Library renovations.

     MOVED by Councillor Hewitt to accept quote from Albright Refrigeration for air conditioner for office and library subject to clarification on model type. CARRIED 05/18/82


d) MOVED by Councillor Smith for nomination day to be May 28, 2018. CARRIED 05/18/83


e) Sidewalk quote for in front of Glas house – tabled for a second quote.


f) Spring Clean-up – Council decided to extend hours to seven p.m. and suggested a two day cleanup      ( May 25 & 26 ) when items can be picked up from residents.


g) Grant for employee safety training – received as information – two year program.


h) County or Grande Prairie Subdivision Services – received as information.


i) City of G.P. joint workshop -

    MOVED by Councillor Guise to take part. CARRIED 05/18/84


j) RCMP supper – received as information.


k) Appointment of library board members and auditor-

MOVED by Councillor Guise to appoint Elaine Werk and Tanya Lowen to the library board. CARRIED 05/18/85

MOVED by Councillor Hewitt to appoint Valerio Duarte as auditors for the Hythe Municipal Library. CARRIED 05/18/86


l) Bylaw # 535 – 2018 Mill rate bylaw

MOVED by Councillor Hewitt to give bylaw # 535 first reading. CARRIED 05/18/87

MOVED by Councillor Smith to give bylaw # 535 second reading. CARRIED 05/18/88

MOVED by Councillor Hewitt to consider bylaw # 535 for third reading at this meeting. CARRIED UNAMIMOUSLY 05/18/89

MOVED by Councillor Guise to give bylaw # 535 third reading. CARRIED 05/18/90

                                                                                     

8. Members Business

  • Councillor Guise advised a couple of people are interested in the cover off the swimming pool. CAO Gayton will place an ad in the paper that the Village is taking offers. He also suggested the Community Center needs to clean and keep up their property. CAO Gayton will talk to the secretary of the Community Center.

  • Councillor Smith suggested the Elks Park acquire a swing set. CAO Gayton informed Council that the Elks club have purchased one. They are just trying to get some volunteers to install it.

  • Councillor Hewitt inquired as to the status of the AHS property. He also suggested all follow-up items have a deadline.


          CAO Report : Verbal

  • Quote received from Nodes Construction for culvert repairs due to flooding – should be eligible for financial assistance. Deferred until Mayor Peterson’s return.

  • Suggested donation for a gathering in memory of Dr Lee, a previous long time doctor in the Village who is being interned in the Hythe Cemetery on June 5, 2018.

MOVED by Councillor Smith to donate $150.00 CARRIED 05/18/91

  • Peter Wolf property ( 10303 105 Ave.) was sent a letter regarding hazardous chemicals on his property (as advised by Fire Chief Woloszyn). Mr. Wolf has since complied.

  • Campground needs to be checked for ground water levels as requested by the service installer. This will be completed May 15, 2018.

  • Presented terms of reference for a beautification committee. Some changes were made.


9. MOVED by Councillor Smith to go in camera at 9:42 pm.         CARRIED 05/18/92


While in camera council discussed:

  1. CNRL progress update

  2. Management letter - MNP

  3. Employee issues

    

    MOVED by Councillor Smith to go out of camera. CARRIED 05/18/93


    MOVED by Councillor Hewitt to hold a special meeting upon the return of the Mayor from vacation. CARRIED 05/18/94


    MOVED by Councillor Guise to adjourn meeting. CARRIED 05/18/95


The meeting adjourned at 10:35 p.m.




APRIL 23 , 2018

Present:

Councillors:  Ed Smith

Craig Hewitt

Bill Guise

CAO: Greg Gayton


Recording Secretary Rhonda Tofteland

1. It was noted that the Mayor and Deputy Mayor were both absent. Councillor Hewitt volunteered to chair the meeting. He called the meeting to order at 5:32 p.m.  

2. Minutes of the April 9, 2018 regular Council meeting


MOVED by Councillor Guise that the minutes of the April 9, 2018 regular Council meeting be approved as presented. CARRIED 04/18/62

3. Business arising from the Minutes:

Councillor Guise requested Public Works bring log book to meetings.

Councillor Hewitt requested an inventory of vacant lots for next meeting. CAO Gayton noted this was necessary for the minimum tax changes.

CAO Gayton informed council that the grant for one student to man the tourist booth was approved. Council requested to have a senior resident to be with the student as they would have the historical background for information purposes. CAO Gayton will speak with historical society members to gauge interest.


4.  Representation:

a) 5:35 -  Meyers Norris Penny representatives Jenna Rosvold and Lauren Lojczyc presented the 2017 Financial Statements. Ms.Rosvold gave council a detailed presentation.


MOVED by Councillor Hewitt to accept 2017 Financial Statements as presented. CARRIED 04/18/63

Ms. Rosvold and Ms. Lojczyc left at 6:00


b) 6:00 - Hythe Athletic Association representatives Lane Flaten and Renay Morgan updated council on the status of the arena.

Multiple leaks in floor have been detected via pressure testing. A second test when weather warms will be performed as well. Approximately $1500.00 worth of valves (not including  labour ) were installed.


Councillor Guise suggested the entire floor may need to be redone which would require significant fundraising. He will check into possible options and estimates for the required work involved.


A further suggestion was made to combine the two transformers at the arena into one as the cost for each is approximately $1500.00 per month. The cost to combine the transformers would be approximately $23,000.00. The association does not currently have the required funds available for this project.


The Association representatives also requested the Village take over bookkeeping for the association as well as the Agricultural Society plus staff supervision.


Council decided to discuss further in camera later on the agenda.

Ms. Morgan and Mr. Flaten left at 6:22.


c) 6:24 -  FCSS Coordinator – Teresa Boudreault – Ms. Boudreault updated council on programs being operated by FCSS. Topics covered included:

- Home alone course went well with ten attendants.

-Approximately 130 tax returns have been done to date.

-Meeting with Finance Minister Ceci, April 25 to discuss senior benefits and financial cuts.

-Will be looking for a Play Castle Facilitator.

-Volunteer supper went well but low numbers.

-Partnering with Healthy Families and Babies Best Start – HF is here every Tuesday morning and BBS is here bi-weekly.

-The County is looking for support for a $5000 grant regarding homelessness.

-Rural transportation meetings have gone well and should have a decision in June.

Ms.Boudreault left at 6:37.


d) 6:38 - Darcy Guise – Mr. Guise inquired as to the possibility of starting up a ball hockey league for young people in Hythe and area. Council had no issues and advised Mr. Guise to contact the Athletic Association and check into requirements needed to set up a ball hockey association.

5. Meeting Attended:

Councillor Hewitt attended a Community Futures meeting regarding loan guarantees as well as attended and assisted with the Community Volunteer Appreciation Supper.


Councillor Guise attended a Regional Landfill meeting where a budget review was discussed. He was also in contact with KSC Law regarding the CNRL road. The county was contacted regarding a culvert at the access to the CNRL road. Councillor Guise also attended and assisted with the Volunteer Supper.


CAO Gayton attended the following:

    -Asset Management Workshop

    -Budget meeting

    -Regional Landfill meeting

    -Volunteer supper

    -GPREP meeting

    -Tourism Association meeting

    -Street Assessment meeting – streets will need to be swept before a proper assessment can be done.

6.  Correspondence:

a) Mayor Bill Given – Invitation to Inter-faith breakfast


b) Inter-Municipal Development Plan – two representatives were requested.


MOVED by Councillor Smith to appoint Mayor Peterson and Councillor Hewitt to the  Intermunicipal Development committee. CARRIED 04/18/64


c) Letter of Resignation – Council regretfully accepted Councillor Sipe’s letter of resignation and requested a plaque be ordered to thank Councillor Sipe for his many years of service.


d)Gail Clish – request to have chickens in town. – reviewed and approved with stipulations of a maximum five hens and no roosters. Council discussed similar applications we have had in the past.

MOVED by Councillor Smith to approve the application as presented. CARRIED 04/18/65                                                                                                                         


7.  Other Business & Information:

a) 2018 Municipal Budget – for approval.

MOVED by Councillor Hewitt to approve 2018 operating and capital budget as presented. CARRIED 04/18/66


b) Unsightly Premises Bylaw # 294 presented for information and review.

c) Asset Management Workshop agenda in Peace River presented for information and review.


d) Cheque listing – Cheques # 20180126 – 20180243 reviewed. There was clarification on certain cheques.


e) Mowing, sanding and other miscellaneous contracts discussed;

  • Stan Hanson asked that the Village not perform any work at Hythe Regional School without consultation with himself.

  • CAO Gayton was asked to find out why the Navratil bobcat was hired.

  • Council reviewed staff information concerning invoices for mowing private lots. Discussion regarding mowing rates resulted in an adjustment to current rates.

MOVED by Councillor Smith to set mowing rates at $100.00 per lot. CARRIED 04/18/67


f) Discussion regarding the Meiers property resulted in a flat rate per clean-up charge.

MOVED by Councillor Guise - $400.00 per clean- up. CARRIED 04/18/68


g) Water inspection response letter sent to Glenora Skoreyko presented for information. No response has been received to date.


CAO Report – CAO Gayton presented a verbal report. A draft letter to the Minister of Municipal Affairs was reviewed.

8.  Other matters (members’ business): Council suggestions

  1. Recycle bins need to be more closely monitored

  2. Stop sign missing by arena

  3. Gravel required across from Grand Marshall Inn

  4. Garbage around town should be picked up daily

  5. A representative for a County Regional Grant committee meeting for May 5 at 10 a.m. is required. Councillors will advise in future if any are available.


Mayor Peterson arrived at 8:35. Rhonda Tofteland left at 8:39.


MOVED by Councillor Hewitt to go in camera.          CARRIED 04/18/69

While in camera council discussed:

  1. Regional Landfill Arrangement

  2. Hythe Athletic Association and Hythe Agricultural Society request for assistance

  3. Public Works


11.MOVED by Councillor Guise to go out of camera                       CARRIED 04/18/70


12.MOVED by Mayor Peterson to adjourn meeting @ 10:15 p.m.    CARRIED 04/18/71




APRIL 8, 2018

Present:

Councillors:  Ed Smith

                 Craig Hewitt

                  Bill Guise

CAO: Greg Gayton


Recording Secretary Rhonda Tofteland

1. It was noted that the Mayor and Deputy Mayor were both absent. Councillor Hewitt volunteered to chair the meeting. He called the meeting to order at 5:32 p.m.  

2. Minutes of the April 9, 2018 regular Council meeting


MOVED by Councillor Guise that the minutes of the April 9, 2018 regular Council meeting be approved as presented.          CARRIED 04/18/62

3. Business arising from the Minutes:

Councillor Guise requested Public Works bring log book to meetings.

Councillor Hewitt requested an inventory of vacant lots for next meeting. CAO Gayton noted this was necessary for the minimum tax changes.

CAO Gayton informed council that the grant for one student to man the tourist booth was approved. Council requested to have a senior resident to be with the student as they would have the historical background for information purposes. CAO Gayton will speak with historical society members to gauge interest.


4.  Representation:

a) 5:35 -  Meyers Norris Penny representatives Jenna Rosvold and Lauren Lojczyc presented the 2017 Financial Statements. Ms.Rosvold gave council a detailed presentation.


MOVED by Councillor Hewitt to accept 2017 Financial Statements as presented. CARRIED 04/18/63

Ms. Rosvold and Ms. Lojczyc left at 6:00


b) 6:00 - Hythe Athletic Association representatives Lane Flaten and Renay Morgan updated council on the status of the arena.


Multiple leaks in floor have been detected via pressure testing. A second test when weather warms will be performed as well. Approximately $1500.00 worth of valves (not including  labour ) were installed.

Councillor Guise suggested the entire floor may need to be redone which would require significant fundraising. He will check into possible options and estimates for the required work involved.


A further suggestion was made to combine the two transformers at the arena into one as the cost for each is approximately $1500.00 per month. The cost to combine the transformers would be approximately $23,000.00. The association does not currently have the required funds available for this project.


The Association representatives also requested the Village take over bookkeeping for the association as well as the Agricultural Society plus staff supervision.


Council decided to discuss further in camera later on the agenda.

Ms. Morgan and Mr. Flaten left at 6:22.


c) 6:24 -  FCSS Coordinator – Teresa Boudreault – Ms. Boudreault updated council on programs being operated by FCSS. Topics covered included:

- Home alone course went well with ten attendants.

-Approximately 130 tax returns have been done to date.

-Meeting with Finance Minister Ceci April 25 to discuss senior benefits and financial cuts.

-Will be looking for a Play Castle Facilitator.

-Volunteer supper went well but low numbers.

-Partnering with Healthy Families and Babies Best Start – HF is here every Tuesday morning and BBS is here bi-weekly.

-The County is looking for support for a $5000 grant regarding homelessness.

-Rural transportation meetings have gone well and should have a decision in June.


Ms.Boudreault left at 6:37.


d) 6:38 - Darcy Guise – Mr. Guise inquired as to the possibility of starting up a ball hockey league for young people in Hythe and area. Council had no issues and advised Mr. Guise to contact the Athletic Association and check into requirements needed to set up a ball hockey association.

5. Meeting Attended:

Councillor Hewitt attended a Community Futures meeting regarding loan guarantees as well as attended and assisted with the Community Volunteer Appreciation Supper.


Councillor Guise attended a Regional Landfill meeting where a budget review was discussed. He was also in contact with KSC Law regarding the CNRL road. The county was contacted regarding a culvert at the access to the CNRL road. Councillor Guise also attended and assisted with the Volunteer Supper.


CAO Gayton attended the following:

    -Asset Management Workshop

    -Budget meeting

    -Regional Landfill meeting

    -Volunteer supper

    -GPREP meeting

    -Tourism Association meeting

    -Street Assessment meeting – streets will need to be swept before a proper assessment can be done.

6.  Correspondence:

a) Mayor Bill Given – Invitation to Inter-faith breakfast


b) Inter-Municipal Development Plan – two representatives were requested.

MOVED by Councillor Smith to appoint Mayor Peterson and Councillor Hewitt to the  Inter-municipal Development committee. CARRIED 04/18/64


c) Letter of Resignation – Council regretfully accepted Councillor Sipe’s letter of resignation and requested a plaque be ordered to thank Councillor Sipe for his many years of service.


d) Gail Clish – request to have chickens in town – reviewed and approved with stipulations of a maximum five hens and no roosters. Council discussed similar applications we have had in the past.

MOVED by Councillor Smith to approve the application as presented. CARRIED 04/18/65                                                                                                                         


7.  Other Business & Information:

a) 2018 Municipal Budget – for approval.

MOVED by Councillor Hewitt to approve 2018 operating and capital budget as presented. CARRIED 04/18/66


b) Unsightly Premises Bylaw # 294 presented for information and review.

c) Asset Management Workshop agenda in Peace River presented for information and review.


d) Cheque listing – Cheques # 20180126 – 20180243 reviewed. There was clarification on certain cheques.


e) Mowing, sanding and other miscellaneous contracts discussed;

  • Stan Hanson asked that the Village not perform any work at Hythe Regional School without consultation with himself.

  • CAO Gayton was asked to find out why the Navratil bobcat was hired.

  • Council reviewed staff information concerning invoices for mowing private lots. Discussion regarding mowing rates resulted in an adjustment to current rates.

MOVED by Councillor Smith to set mowing rates at $100.00 per lot. CARRIED 04/18/67


f) Discussion regarding the Meiers property resulted in a flat rate per clean-up charge.

MOVED by Councillor Guise - $400.00 per clean- up. CARRIED 04/18/68


g) Water inspection response letter sent to Glenora Skoreyko presented for information. No response has been received to date.


CAO Report – CAO Gayton presented a verbal report. A draft letter to the Minister of Municipal Affairs was reviewed.

8.  Other matters (members’ business): Council suggestions

  1. Recycle bins need to be more closely monitored

  2. Stop sign missing by arena

  3. Gravel required across from Grand Marshall Inn

  4. Garbage around town should be picked up daily

  5. A representative for a County Regional Grant committee meeting for May 5 at 10 a.m. is required. Councillors will advise in future if any are available.


Mayor Peterson arrived at 8:35. Rhonda Tofteland left at 8:39.


MOVED by Councillor Hewitt to go in camera. CARRIED 04/18/69

While in camera council discussed:

  1. Regional Landfill Arrangement

  2. Hythe Athletic Association and Hythe Agricultural Society request for assistance

  3. Public Works


11.MOVED by Councillor Guise to go out of camera. CARRIED 04/18/70


12.MOVED by Mayor Peterson to adjourn meeting @ 10:15 p.m. CARRIED 04/18/71


APRIL 9 , 2018

Present: Mayor Brian Peterson

Councillors:  Ed Smith

Craig Hewitt

        Bill Guise

Lyle Sipe


CAO: Greg Gayton

Rhonda Tofteland-recording secretary
   Public Works-Steve Rawlyk - Public Works Supervisor

  1. Mayor Peterson called the meeting to order at 5:38 p.m.  


  1. Public works presented an Line of Business chart explaining activity breakdowns per employee.

Discussion ensued regarding snow drifts on streets, sidewalks, cleaning out curbs for drainage and culverts. Council also asked about water audit adjustments and future use of old firehall. Mr. Rawlyk informed that they would use the old firehall for mowing equipment and that the water inspection responses were coming along well.

Public Works Supervisor Steve Rawlyk left the meeting at 5:57

Council would also like public works to have a daily log book available for review by CAO.

3. Minutes of the March 26, 2018 regular Council meeting


MOVED by Councillor Sipe that the minutes of the March 26, 2018 regular Council meeting be approved as presented.           CARRIED 04/18/52

4. Business arising from the Minutes: no business arising.


5. Meetings Attended:

Councillor Sipe attended a Library meeting, the Inter-municipal meeting and also worked a casino for the Pioneer Home.

Councillor Smith and Councillor Guise also attended the Inter-municipal meeting.


Mayor Peterson attended a mayor’s meeting regarding inter-municipal agreements, and a Fire Chiefs meeting regarding the new radio system, noting that there will be no funding from the County. He also worked a casino for the Pioneer Home and attended the Inter-municipal meeting.


CAO Gayton along with Steve Rawlyk met with Swamp Donkey regarding effluent usage following up with phone calls to Alberta Environment and another municipality that had sold effluent. He also met with public works regarding water operations response for Glenora Skoreyko’s report.
CAO Gayton also organized and attended the Intermunicipal meeting.

    

6.  Correspondence:

a) GPREP – Regional Hazard Identification – received as information


b) Municipal affairs MAP (Municipal Accountability Program)– received as information


c) Municipal World subscription –
MOVED by Councillor Sipe made a motion to purchase two subscriptions. CARRIED 04/18/53


d) Letter from Town of Wembley – received as information


e) Peace Library System- request for meeting. It was decided to add them to a future meeting agenda.


    7. Other Business & Information:

a)County Subdivision Referral – received as information – no concerns


b)  Minimum Tax – lengthy discussion ensued regarding whether to raise the minimum tax rates.The following are the results :


MOVED by Mayor Peterson to increase the residential occupied minimum tax to $700.00 per year to be reviewed annually.          CARRIED 04/18/54


MOVED by Councillor Smith to increase the vacant residential tax to $800.00 per year to be reviewed annually.           CARRIED 04/18/55


MOVED by Councillor Hewitt to increase the commercial minimum tax to $800.00 per year to be reviewed annually.          CARRIED 04/18/56


MOVED by Councillor Hewitt to increase the vacant commercial minimum tax to $1000.00 per year to be reviewed annually.           CARRIED 04/18/57


Council discussed how to spend the new tax dollars as a result of this increase. Some ideas were beautification incentives / rebates as well as incentives / rebates for demolishing old building, cleaning up derelict yards, etc.


c) Budget Update – MSI operating grant up to $99,000.00 -suggestions for usage included new fire department radio system and cemetery software. Presented as information

It was decided to have an extra budget meeting Monday, April 16 at 5:30. Supper will be provided.


d) Stantec – (IFC) Inter-municipal Collaboration Framework Development – a recommendation was made to have a copy available for council perusal. Mayor Peterson commented further on the IFC process


e) CNRL proposed sour gas battery located at 06-08-73-10-W6 -received as information – no concerns.


f) Hythe Cemetery – an application to the County of Grande Prairie for cemetery improvement funding was presented as information and background. Deb Balderston had prepared the application.


CAO Report


       a) A lot of time spent on pension plan and database administration.

b) Grant for STEP program was declined – as a result, the advertisement for two student summer workers will be changed to one.

c) SPPARC Doctors recruitment committee – a suggestion was made by CAO for one Councillor to also attend these quarterly meetings.
                                         

MOVED by Mayor Peterson appointed Councillor Sipe to attend the SPARC quarterly meetings.          CARRIED 04/18/58

  1. An ACP grant application has been submitted for safety training – unknown result to date.

    Volunteer supper notes – pulled pork, salad, buns and dessert. Councillor Sipe to MC – doors open at 4:30. Votes were counted for the Ken Brandsater Memorial Volunteer of the Year Award. The winners are The Hythe Thrift Shop staff.


  1. Other matters (members’ business):


a. Concerns were raised regarding the apparent issues with the Pioneer Home Expansion. Mayor Peterson explained the situation.

b. Discussion regarding the Alberta Health Services empty lot.

c. A staff report for things such as mowing was requested. CAO will try to have a memo for the May meeting.

d. The possibility of getting the Historical Society or some seniors to man the tourist booth was discussed

e. Suggestion was made to have a County by-law officer attend a Council meeting to discuss unsightly premises enforcement.

MOVED by Mayor Peterson to go into camera at 8:45.          CARRIED 04/18/59


9.  In Camera

a) While in camera, council discussed several business proposals as well as an access agreement with CNRL.


MOVED by Councillor Sipe to go back into open session.        CARRIED 04/18/60

  1. Adjournment
    MOVED by Councilor Smith that the meeting be adjourned.          CARRIED 04/18/61
                                                                                                 

Time of adjournment was 9:29 p.m.



MARCH 26, 2018 

Present: Mayor Brian Peterson

Councillors:  Ed Smith
Craig Hewitt
Lyle Sipe

CAO: Greg Gayton
         A delegation from Canadian Fibre Optic Ltd.

1. Mayor Peterson called the meeting to order at 5:30 p.m.  

MOVED by Mayor Peterson to go into camera with the delegation from Canadian Fibre Optics.          CARRIED 03/18/43
While in camera, Council discussed a possible business arrangement.

MOVED by Councillor Smith to go back into open session.          CARRIED 03/18/44

Council went back into open session at 6:33 p.m.
Council then met with Dennis Hussey and Peter Ho from Beairsto & Associates Engineering. Dennis Hussey and Peter Ho discussed the proposal for Asset Management Application. Beairsto will charge $5,000.00 for preparation of the application. If it is successful there would be grant funding available to the Village, based on an 80/20 cost sharing agreement. This grant funding would be used to provide a comprehensive Asset Management Plan for the Village.
Mayor Peterson indicated that Council would discuss a decision on that later on in the meeting.

Council also met with Beairsto to review the sewer rehabilitation program. Dennis Hussey distributed some information on where the rehabilitation program was at. Phase five is due to be done this summer. There was some discussion about the technical aspects of relining sewer mains as opposed to excavating and replacing sewer mains. Dennis Hussey promised to provide Council with a small cross section of actual sewer pipe for promotional purposes.
Dennis Hussey and Peter Ho left the meeting at 6:55 p.m.

2. Minutes of the March 12, 2018 regular Council meeting

  MOVED by Councillor Sipe that the minutes of the March 12, 2018 regular Council meeting be approved as presented. CARRIED 03/18/45

3.  Business arising from the Minutes: No business arising from the minutes.


4.  Representation:  
a) Canadian Fibre Optic – 5:30 p.m. (in camera) - see above
b) Beairsto & Associates – 6:00 p.m. – see above

5.  Meeting Attended:
Council reviewed the meeting they had attended from March 12, 2018 – March 26, 2018.

6.  Correspondence:

a) AEP waterworks – inspection report
Council reviewed the annual inspection reports from Alberta Environment, regarding the Willowgrove system and the Well 1 system in Hythe. Council was concerned about some of the problem areas identified in the report. It was noted that the inspector had required an action plan from the Village to be completed by April 15, 2018. Council provided some comments on what should be in that action plan.
CAO will report back to Council when the action plan is completed.

b) Asset Management workshops
CAO indicated that he would book himself into some Asset Management Training on April 11, 2018 in Peace River, and on May 24 & 25, 2018 in Grande Prairie.

c) Arena water test
Council reviewed the water test from the Hythe Arena. There was some question as to which well at the arena the sample was taken from. Councillor Sipe commented that it had been a long-standing problem with the water well at the arena, that the sodium levels were too high, and this has negatively affected the ice quality.
Staff will work with the Hythe arena in terms of reviewing measures to lessen the amount of sodium.


7.  Other Business & Information:

a) Safety Code administration agreement

Council reviewed the formal agreement for the Safety Codes Administration. This governs building permits, plumbing permits, electrical permits with in the Village of Hythe. There was some discussion about how these services are advertised and promoted on the web sites of the Village and the County. Council felt that the Villages development permit could possible contain a bit more information about what was required for County building permits.

MOVED by Councillor Smith to approve the Safety Codes Administration agreement with the County of Grande Prairie for a five-year term.          CARRIED 03/18/46

b) Subdivision & Development Appeal Board agreement
Council reviewed a proposal from staff to change the way Subdivision & Development permit appeals are heard. Staff felt that it would be more appropriate to change that responsibility to a regional board. This would ensure that the appeal board would be experienced in dealing with appeals and have the proper training needed to sit on a board of that nature.

MOVED by Mayor Peterson to approach the County of Grande Prairie regarding administration of the Subdivision & Development Appeal Board.          CARRIED 03/18/47

c) ATCO – LED lighting
Council reviewed a proposal from ATCO to convert all the street lights in town from high pressure sodium lighting to LED lighting. This would have the effect of reducing the power consumption from the street lights and modernizing the street light infrastructure. It would also give more flexibility in future development and use of the street lighting system.
Councillor Smith and the CAO had met with ATCO on this in March. They noted that there were some changes in the structure of the arrangement between the Village and ATCO, however, the net cost to the Village is approximately $230.00 per year to make the complete conversion to LED lighting.

MOVED by Mayor Peterson to approve the change for a conversion to LED street lighting as requested by ATCO.          CARRIED 03/18/48

d) Education taxes – 2018
Council reviewed the 2018 Education taxes, as announced on the provincial budget announcement on March 22, 2018. The education taxes had stayed at much the same level as last year. That data was received for information.

e) AUMA – provincial budget
CAO provided Council with some detail on the 2018/19 provincial budget. This was received for information.

f) Minimum Tax research
Council reviewed a package of information from staff regarding minimum tax and how it would affect various rate payers in the Village. There was a thorough discussion about the various options available to Council in terms of setting a minimum tax. Once the discussion on residential minimum tax was completed, Council then gave some consideration to how commercial minimum tax should be levied and structured.
Council felt that the matter should be decided when all Councillors are present. So it was decided to table the matter until Councillor Guise is available.

CAO report –
CAO noted that Holly Sorgen would be available for the community supper on April 18, 2018. There was some discussion on what we want Ms. Sorgen to do at the supper. The conclusion was that Council would give an update on what the strategic plans had provided for input, and then Holly would help and try and draw some feedback from the crowd. In terms on what their thoughts and comments are regarding the strategic plan.
Council reviewed the March Council information newsletter and made one change.
Council requested that the Public Works Supervisor look into some GPS equipment for the front-end loader. In was noted that Brandt Tractor sells a new GPS system called a Trimble System, this system is becoming widely used in this industry.

8.  Other matters (members’ business):
There was some discussion about Randy Orr’s residence and what could be done in terms of bylaw enforcement. Council then had a discussion about unsightly premises.
There was a suggestion that the Oakford building could use some sandblasting and a new coat of paint, to help its resale value. Staff will look into that further.

Council discussed the Asset Management program as presented by Beairsto. Councillor Sipe was brought up to speed on the intent of the entire process and the levels of expenditures involved. Council was in favor in proceeding with this program.

MOVED by Councillor Hewitt to go into camera.          CARRIED 03/18/49


9.  In Camera
a) Canadian Fibre Optics Ltd. – in camera earlier in the meeting.
b) Community Futures – Loan guarantees

While in camera, Council discussed proposal from Community Futures regarding loan guarantees.


MOVED by Councillor Sipe to go back into open session.          CARRIED 03/18/50


10.  Adjournment
MOVED by Councilor Smith that the meeting be adjourned.         CARRIED 03/18/51
                                                                                             

Time of adjournment was 10:12 p.m.



MARCH 12, 2018 

Present: Mayor Brian Peterson Councillors:  Ed Smith

Craig Hewitt

CAO: Greg Gayton

    Steve Rawlyk – Public Works Supervisor
    Nick Lapp – Director of Planning and Development for the County of Grand Prairie
    Rob Renschier – Safety Codes Manager for the County of Grande Prairie

1. Mayor Peterson called the meeting to order at 5:59 p.m.  

Council met first with Mr. Lapp and Mr. Renschier, they were there to discuss the renewal of the five-year agreement for Safety Codes Services with the County of Grande Prairie. The agreement had expired in December of 2017.
When Council had reviewed the matter earlier there was some discussion about the $85.00 per square foot charge for modular development. Councillor Smith noted that he had many discussions with the County about the building permit charges for basement development. Rob Renschier explained that building permit charges are an ongoing issue of discussion between the County and developers. Developers tend to understate the value of what they are building in order to qualify for a lower building permit fee, so the County has set a set of standards for building permit fees in order to standardizes the system. However, the County does provide an appeal process so that if private citizens and developers can prove that they have built a building for less than the standardized rates prescribe, then the building permit rates will be adjusted to reflect the actual cost of construction.
Councillor Smith commented that it was appreciated that the County had this flexibility to adjust their permit rates. He felt that applicants should be advised of this process before hand and it should be well known that the County rates have some flexibility.
Council then discussed the building permit fees. CAO advised that the permit fees revenue had been approximately $1,000.00 per year.
Council will review the matter for renewing the agreement at the next regular Council meeting, March 26, 2018.

Nick Lapp and Rob Renschier left the meeting at 6:20 p.m.

Council then met with Public Works Supervisor, Steve Rawlyk.
Mr. Rawlyk reviewed the water analysis reports and other issues arising from the annual inspection, which had been held on March 7, 2018. Travis Peterson had been scheduled to attend this Council meeting but was unable to make it.
There was some discussion about the chemicals in our water as noted in the annual analysis. Council and staff discussed doing the drinking water test more than once per year.
The CAO will forward Alberta Environment’s written inspection to council when that report is received.
Council and Mr. Rawlyk then discussed some routine Public Works matters.

Steve Rawlyk left the meeting at 6:44 p.m. Jacob Elias joined the meeting at this time.

Council discussed the lease arrangement with Mr. Elias, a six month lease he is presently operating under expires on March 31, 2018.
There was some discussion about the way the power and gas were presently set up in the old fire hall. Council reviewed the insurance requirements on the property. Mr. Elias provided evidence that he had contents coverage in the building. However, there was no liability insurance noted in the policy.
Mayor Peterson advised Mr. Elias that Council was looking into other options for the use of the building.

Jacob Elias left the meeting at 7:04 p.m. Fire Chief Ed Woloszyn joined the meeting at this time.



Chief Woloszyn noted that he was still working on the radio project. Following some discussion at the Fire Chief’s meeting, there was a change in plans. The Fire Chiefs decided that it would make more sense to lease radios from Vector, rather than purchasing them. They are looking at twelve hand held, two for the units and one at the base for a total of fifteen radios.
The annual cost for the lease is $17,000.00 per year. Chief Woloszyn requested that the Village consider a contribution of $10,000.00 for the radios.
There was some discussion about other fundraising options. Council inquired about fundraising from the oil companies. Traditionally companies like Encana and Alliance Pipeline have been supportive of community initiatives.
Ed Woloszyn left the meeting at 7:30 p.m.

There was a brief recess and the meeting was called back to order at 7:35 p.m.

MOVED by Mayor Peterson to give Jacob Elias two months’ notice to vacate the old fire hall.           CARRIED 03/18/37

As Mr. Elias lease expires on March 31, 2018, two months’ notice would require that he vacate the premises by June 1, 2018

Council discussed the request from the Fire Chief, regarding the radios. The CAO was given some direction on that matter and will talk to the Fire Chief further.

Having finished with representation, staff and Council reported on meetings attended.

2. Minutes of the February 26, 2018 regular Council meeting


MOVED by Councillor Hewitt that the minutes of the February 26, 2018 regular Council meeting be approved as presented.          CARRIED 03/18/38

3. Business arising from the Minutes:


4.  Representation:  
a) Travis Peterson/Steve Rawlyk – water/sewer presentation – 5:30 p.m. – See above.
b) Ed Woloszyn – Fire Department Radios – 6:00 p.m. – See above.
c) Jacob Elias – old firehall lease – 6:30 p.m. (in camera) – See above.

5. Meeting Attended:
Council reviewed the meeting they had attended from February 26, 2018 – March 12, 2018.

6.  Correspondence:

a) Shannon Holland – request to keep chickens
Council reviewed a letter from Shannon Holland regarding a request to keep chickens on her property.

MOVED by Mayor Peterson that Shannon Holland be permitted to keep a limit of five chickens with no roosters. Council reserves the right to revoke the approval of the chickens if there are complaints from the neighbors.          CARRIED 03/18/39


   7. Other Business & Information:

a) General Ledger – 2017-year end trial balances
CAO reviewed some information on the 2017 financial year. This included actual year end expenditures and revenues as compared to budget. It was noted that there were still some difficulties in the format in Muniware for reviewing this. Staff will work on that.

b) Minimum tax bylaws – staff memo
Council reviewed some minimum tax bylaws from other communities. Council requested that staff prepare some detailed reporting for the next meeting on how varying rates of minimum tax would affect the households and businesses in Hythe.

c) Progress report – transit study – received for information
d) Bylaw #527 Arena loan – received for information
e) South Peace Rural Community Learning – received for information
f) Plotbox software – received for information

g) Community Standards Bylaw – staff memo
Council reviewed some Community Standards Bylaws from other communities.

h) Beairsto and Associates Asset Management
Council reviewed a proposal from Beairsto and Associates regarding Asset Management programs.
Asset Management programs may be an important component in obtaining federal capital funding in the future. Council was advised that Beairsto would like to meet with Council on this matter. Council advised that they will accept a delegation at the next meeting on March 26, 2018.

  1. Other matters (members’ business):

    MOVED by Mayor Peterson to go into camera.          CARRIED 03/18/40


9.  In Camera

a) Lease agreement – old firehall
b) Warmax agreement
c) Beaverlodge Hospital meeting – no attachment

While in camera, Council discussed reviewed an existing agreement with Warmax regarding a property tax concession and discussed an upcoming meeting regarding the Beaverlodge Hospital.


MOVED by Councillor Smith to go back into open session.          CARRIED 03/18/41

  1. Adjournment
    MOVED by Councilor Hewitt that the meeting be adjourned.          CARRIED 03/18/42
                                                                                                 

Time of adjournment was 11:03 p.m.




FEBRUARY 26, 2018 

Present: Mayor Brian Peterson
Councillors:  Ed Smith
Craig Hewitt
CAO: Greg Gayton
Teresa Boudreault – FCSS Coordinator

1. Mayor Peterson called the meeting to order at 6:05 p.m.  
The meeting had been rescheduled for an hour later to accommodate work schedules.

Council began with the report from the FCSS Coordinator.
Teresa reported that she had just completed a babysitting course.
Alliance Pipeline had contributed $2,500.00 to use towards safety programs, and she used some of that funding for the babysitting course.  
She then spoke on her work with the Regional Traffic Safety Coalition. The Traffic Safety Coalition obtains grants to do educational seminars related to safety. They are hosting bike rodeo’s and have put on an All-terrain Vehicle Safety course.
Teresa noted that the South Peace Learning Council was interested in what courses were requested in Hythe.  CAO requested that Teresa forward some information on what SPRL has hosted in the past. Council will consider this at a future meeting.

There was some discussion about regional transportation issues. It was noted that in addition to the regional transportation study that is presently being done through Alberta Community Partnership grant, there is now a Provincial program that was recently announced. Further discussion centered around what Hythe needs to be part of a Regional Transportation system. It was noted that any bus services should be done on a scheduled basis.
Some discussion followed regarding the Volunteer Week recognition, on April 18, 2018. Staff updated Council on the changes in the menu for the Volunteer supper.
There was some discussion on the Leaders of Tomorrow Award in conjunction with the Volunteer Week celebrations. The FCSS Coordinator advised that nominations for the Leaders of Tomorrow award are done on a regional basis. If there is a winner from Hythe, then that winner is also recognized at our Volunteer recognition event. The number of winners varies from year to year.
Teresa Boudreault left the meeting at 6:36 p.m.


2. Minutes of the February 12, 2018 regular Council meeting


MOVED by Councillor Smith that the minutes of the February 12, 2018 regular Council meeting be approved as presented. CARRIED 02/18/30

3. Business arising from the Minutes:
There was some discussion about having the Public Works staff deliver the mailers for the strategic plan questionnaire door to door. Many people are stating that they are not getting them in their post office box.
In response to a letter to Teare Creek as noted in the February 12, 2018 regular Council minutes. Will be sent out this week.


4.  Representation:  
a) Teresa Boudreault – FCSS report – see above

b) D’Arcy Guise – Ball Hockey at the arena -  was unable to attend the meeting due to other commitments. Council discussed his anticipated proposal regarding having ball hockey at the arena. Council was in favor of the project.
Mayor Peterson noted that he still needed to schedule a meeting with Lane Flaten regarding the arena matters. He is planning to suggest that they improve the headers in the brine system, it should be easier to do pressure testing of the lines at the headers.

5. Meeting Attended:
Council reviewed the meeting they had attended from February 12, 2018 – February 26, 2018.
Mayor Peterson had attended the February 23, 2018 Economic Development session in Clairmont.

6.  Correspondence:

a) Environment Canada – warning notice
Council reviewed the letter from Environment Canada regarding sewage lagoon operations. Council felt that it may be worthwhile to have someone provide some oversight on operating our water and sewer systems, the ensure we remain in compliance with the legislation. This would provide additional supervision regarding the changes to legislation and the reporting expected from our staff.
Council also discussed the need to ensure that the staff are getting proper training and that there is a continual commitment to compliance with all applicable legislation.

MOVED by Mayor Peterson that CAO write back and acknowledge receipt of the warning notice.          CARRIED 02/18/31

b) Elected Officials – Emergency Management training
Councillors committed to some Emergency Management training on the evening of March 20, 2018 in Grande Prairie. Mayor Peterson, Councillors Hewitt, Smith and the CAO will attend.

c) Rural Transportation – pilot project
Council reviewed some information regarding the recently announced Rural Transportation Pilot project. Council noted that there is a lot of issues associated with participation in a public transit service. However, it would be worthwhile to send a letter of support for an application for the pilot project.

MOVED by Councillor Hewitt to send a letter of support for an application on the Regional Transportation grant.          CARRIED 02/18/32

d) Fire Department radio’s
Council reviewed a letter from the Fire Chief to update Council on the radio project. The Fire Department is now looking at leasing radio’s rather than purchasing them. The annual cost for leasing these radios would be $17,000.00 per year.
Councillor Hewitt questioned how much funding had been obtained from the oilfields for this type of project. He noted that in the past the oilfield companies had been very supportive of community safety efforts in the area. Council also discussed other means of private fund raising.
The matter was deferred pending further research.


   7. Other Business & Information:

a) 2018 budget update
Council reviewed a memo from the CAO updating Council on the budget preparation process. It was decided to set a budget meeting for Monday March 5, 2018 at 5:30 p.m.

b) Strategic Plan
Council once again discussed a strategic plan, and some next steps. It was decided to have a meeting in late March when Councillors Sipe and Guise are back. This meeting is tentatively scheduled for March 29, 2018.
Council felt that it would be worthwhile to have both students in Hythe Regional School and the residents of Hythe Pioneer Home involved in this strategic plan project.
Mayor Peterson contacted Dwayne Speager at the Hythe Regional School, he will consult with his teachers and provide some recommendations on how to get the students involved.
Council discussed attending some of the Friday night suppers at the Legion and possible circulating some surveys there and trying to drum up some interest.

c) Cannabis Legalization – received for information.

d) Cheque listing – 20180001-20180126 – received for information.

e) CAO report – verbal
There was some discussion about the accident that had damaged the gate leading into the old landfill. Council felt that when the gate is replaced, that there should be some reflective tape and other signage around that gate, so it is not run into again.
Council Hewitt asked about winging back some of the snow from the roads to widen it out.
Some discussion about when the news letter would be out. CAO advised that the news letter should be out following this Council meeting.

  1. Other matters (members’ business):
    Council had concerns about the job Ledcor had done for snow removal on Highway 43 during the recent snow storms. Highway 43 through Hythe was in a very rutty condition that was difficult to drive over. CAO advised that he and the Public Works Supervisor were looking at having a meeting with their new area supervisor sometime soon, so that issue will be brought up then.
    Councillor Hewitt inquired about getting speed cameras on highway 43. CAO will talk to the detachment commander about that.
    It was noted that there is a definite need for young people who are available to shovel walks and driveways for elderly people. There are some residents in town who would be willing to pay for this service. However, its seems there are not many young people willing to take advantage of that revenue opportunity.

    MOVED by Mayor Peterson to go into camera.          CARRIED 02/18/33


9.  In Camera

a) Compensation review

While in camera, Council discussed compensation review.


MOVED by Mayor Peterson to go back into open session.          CARRIED 02/18/34

MOVED by Councillor Hewitt to approve the compensation changes as discussed. CARRIED 02/18/35


  1. Adjournment
    MOVED by Councilor Smith that the meeting be adjourned.          CARRIED 02/18/36
                                                                                                 

Time of adjournment was 8:51 p.m.



FEBRUARY 12, 2018 

Present: Mayor Brian Peterson Councillors:   Lyle Sipe Craig Hewitt Bill Guise
CAO: Greg Gayton

                     

  1. Mayor Peterson called the meeting to order at 5:30 pm.


  1. Minutes of the January 22, 2018 regular Council meeting.

    MOVED by Councillor Sipe that the minutes of the January 22, 2018 regular Council meeting be approved as presented.          CARRIED 02/18/24

  2. Business arising from the Minutes:
    Councillor Sipe cited concerns regarding the Teare Creek clean up.  Discussions with CAO took place to get clean up back on track.

    MOVED by Councillor Hewitt to give Teare Creek 60 days’ notice to clean up the property, and to advise if no action taken, that assets would be sold off.            CARRIED 02/18/25

    Teare Creek will be given options in writing to deal with this existing situation.

  3. Delegations:
    a) Carolyn Nicholson – Food Bank report
    Carolyn Nicholson advised the Food Bank was staffed with two volunteers and was open between 10 am and 12 noon, and usually busy Monday mornings.  Carolyn explained the voucher has worked well for the Christmas hamper program. Hythe Bigway have been happy with how the program worked.
    Councillor Sipe expressed concerns that the Fire Dept was no longer picking up donations for the hamper program, and felt that it was a tradition and felt it should be continued.  Carolyn had enquired about the Fire Dept picking up during the fair weekend, or other parts of the year.

    Because the food hamper preparation takes a lot of space, Ms Nicholson was looking to the possibility for a larger venue for the volunteers, as the present office space is limited.  Other suitable spaces were looked into including the old Oakford building. An annual meeting is held every April and she invited all Councillors.
    Ms Nicholson left the meeting at 6:02 pm.

    Mr. Steve Rawlyk, Pubic Works Supervisor joined the meeting at 6:03pm.
    b) Steve Rawlyk – Public Works Report
    Mr. Rawlyk circulated a summary of the snow removal activities since the last heavy snowfall, and commented that residents seem to be cooperative in moving their vehicles for the snow removal.  Some damage was reported to a fence behind the Catholic Church for which he arranged to have building supplies purchased for the repair. Councillor Sipe advised that the snow build up at the old Oakford building be monitored to avoid water seepage into the basement like in the past.
    Everyone agreed that he streets were looking good, and were satisfied with the snow removal in a timely manner.  Questions were raised on the hours used on each piece of equipment, which Mr. Rawlyk was going to monitor. Mr. Rawlyk enquired about the 2018 budget to install forks on the skid steer and was advised to get some quotes.  Councillor Guise stated that a more mechanized implement could be used for spreading sand on the sidewalks. Councillors thought something could be mounted on existing equipment. Mr. Rawlyk also advised that clean up was being done on the old land fill east of town.  He said a commitment from a metal recycler in Beaverlodge was difficult to get for the removal of some old metal items.
    Mr. Rawlyk left the meeting at 6:20pm.  

5. Meetings Attended: Council reviewed the meetings that they had attended from January 22, 2018 to February 12, 2018.

Councillor Guise had concerns with how the Arena Society was running the arena.  The society is still paying two power bills and nothing had been done to fix the problem with Atco Electric.  Councillor Guise also felt that a permanent solution has to be found to fix the brine leak problems. Expertise to be sought.
CAO advised that Mr. Lane Flaten is interested in meeting with the Mayor, CAO, and Mrs. Linda Waddy from the County, to discuss the matter.  Grant money may be available to help fix the problem. Prior commitments by Mr. Flaten made it impossible for him to attend this meeting. More monitoring at the arena was recommended by councillors.

Councillor Hewitt attended the Community Futures meeting and felt that they were still very active in lending money.

Councillor Peterson reported on the Grande Spirit Foundation.  Funding was discussed, and though our senior services are provided by the Hythe Pioneer Home, we still pay a small requisition annually.  The relations between the Spirit Foundation and Hythe Pioneer Home seem to be better. The Grande Spirit Foundation will provide some financial support to the Pioneer Home.

Councillor Sipe attended the Library board meeting, and reported that he was impressed with how the manager, Charlene McCoy was managing the library, and using the public funds in a cost-effective manner.

6. Correspondence

a) Hythe Regional School – Build a Village Event
Hythe Regional School will be hosting a “Build a Village” event at noon on Wednesday, February 21.  Mayor Peterson, Councillors Guise and Sipe, as well as the CAO will attend.

b) AMSC – Community Centre Insurance - receive for information

c) NW Alberta Sports Excellence Award - receive for information
 
d) Elected Official Economic Development session – Feb. 23

The County of Grande Prairie sponsoring an all-day session in Grande Prairie on February 23, and Mayor Peterson has volunteered to attend.

e) AUMA – police funding - receive for information

f) Municipal Affairs – Awards of Excellence - receive for information

g) GPRTA – funding increase
Grande Prairie Regional Tourism Association submitted a funding request for 2018.  There has been no increase in 10 years and with Travel Alberta grants not coming in as customary, budget problems have arisen.  They would like a .50 cents per capita increase in 2018 and another .50 increase in 2020.

MOVED by Councillor Sipe to approve a 50 cents per capita increase for the 2018 Grande Prairie Regional Tourism Association payment. CARRIED  02/18/26


7.  Other Business & Information:

a) Regional Handi bus study - update
CAO spoke briefly and advised that Ms. Teresa Boudreault would attend the next meeting with more details.

b) Legalized cannabis stores - receive for information

c) Leaders of Tomorrow awards
Councillors inquired about whether local winners of “Leaders of Tomorrow” award would be attending the Volunteer Recognition Event in Hythe.  CAO advised that FCSS coordinator usually attend the “Leaders of Tomorrow” functions, will ensure that if there was a local winner that they would attend the event.

d) Minister of Municipal Affairs – Feb. 14 – no attachment
Council arranged for a meeting with the Minister of Municipal Affairs in Hythe on Wednesday, February 14 at the Community Centre.

e) Follow-up from Strategic Planning Session #2 – no attachment
Council reviewed a mailer that Council Hewitt had revised for Strategic Planning.
There were more deletions, additions, and edits on mailer.  Council enquired about the “admail” mailers not getting to people who have an admail block notifier on their post office box.  MP Chris Warkentin’s mailer have been distributed to people who have mail blocking so possibly there is some ability for government to reach people with blocked mail boxes.  CAO will check with Post Office manager in this regard.


It was decided to have a public forum in the spring, possibly April, for the Strategic Plan. Council discussed having a presentation at one of the Legion’s dinner nights.  CAO advised that Ms. Holly Sorken is still working on the paper work from last February 1st session and will it be here soon.

f)   Ag. Society agreement
Council discussed changes to the clerical agreement with the Ag. Society.  Staff will prepare documents as approved.

g) Cemetery Grant report
CAO advised that Cemetery Chairman Ms. Deb Balderston has done a good job getting funding from County for improvements at the cemetery.  Ms. Balderston would like to meet with Councillors once she is back from her winter vacation.

h) County of Grande Prairie – AAMDC conference
Invitations were sent to Councillors to attend AAMDCs conference with cost paid by the county.  However, the timing wasn’t great so the CAO will ask if the invitation was still open to fall conference.

8. Other matters (members’ business):

Councillor Sipe asked about land sale issues, and CAO advised work still in progress.

CAO inquired about purchasing used mowers for the County of Grande Prairie, discussions as what type of mowers were needed.  Grass cutting along highway 43 was discussed and the CAO will check with Pete Tofteland for pricing.

Inter-municipal meeting dates were discussed and council suggested March 29 and April 5 for possibilities. Meeting to be held at the Hythe Legion with Mabel Sudnik catering.

Council Guise requested information for residents to have chickens in town.  The CAO advised that a request letter must be sent to the Village council, and also suggested that the resident canvass the neighborhood for acceptance.


MOVED by Councillor Sipe to go into Camera. CARRIED 02/18/27

9. In Camera
   a) ISL Engineering – Groundwater levels
While in Camera Council discussions were held for commercial proposals for engineering.

MOVED by Councillor Sipe to go back into open session. CARRIED 02/18/28

10.  Adjournment
   MOVED by Mayor Peterson that the meeting be adjourned. CARRIED 02/18/29

   Time of adjournment was 9:07 p.m.


JANUARY 22, 2018 

Present: Mayor Brian Peterson

Councilors:   Lyle Sipe
Craig Hewitt
Bill Guise
Ed Smith


CAO: Greg Gayton

               Murray Soucy – Always Waterworks


1. Mayor Peterson called the meeting to order at 5:30 pm.


2. Minutes of the January 8, 2018 regular Council meeting.

MOVED by Councillor Sipe that the minutes of the January 8, 2018 regular Council meeting be approved as presented. CARRIED 01/18/14


3. Business arising from the Minutes:

Discussions about key access to old land fill site, it was mentioned that all oil companies have a common key so shouldn’t be difficult to find a key.


4. Delegations:

  1. Mr. Soucy had concerns regarding rising water levels in town. The underground aquafer is getting higher and more pressurized. The problem is compounded by the highest-pressure aquafer is the lowest of the three aquafers in Hythe.  Attempts were made for the aquafer not to intermingle. Wells have been drilled in Hythe without being properly cemented, as a result water is getting to close to the surface in some areas. Discussion about certain problem areas and a review was done by staff with former employee, Chad Wiwchar, in regards to this matter.  Wells were tested for static levels and levels should be checked as are getting old. Mr. Sousy recommended to have council take action to have the wells dug by Hopper Drilling checked as the water problems have gotten worse since the new wells were activated at the Hythe Pioneer Home expansion. A test well dug by Beairsto Engineering in 2010, near campground, showed problems with water migration between aquafers.  Council reviewed proposals from ISL Engineering received August 2017 to look into this matter. Mr. Soucy advised he would be out of the country until May.
    Mr. Soucy left the meeting at 6:31pm.

    Sgt. Dave Gallant joined the meeting at 6:32 pm

  1. Sgt. Gallant reviewed the criminal statistics in Hythe.  
    Personal crimes –

    2017 – 13
    2016 – 12
    2015 – 14
    Property crimes - 2017 – 53
    2016 – 65
    Other crimes -
    2017 – 23
    2016 – 18
    Council noted that they would like to see increased Police presence in Hythe from RCMP.
    Staff depletion in the past have made it difficult to have more presence. Sgt. Gallant stated that addition staff would be in place in March, to a full complement of
    1 Commander
    1 Corporal
    6 Constables

    He advised that a performance plan meeting will be held in April and representatives from Hythe, Beaverlodge and Wembley will be invited.
    Council discussed the municipal secretary position at the detachment funded by grants from 5 municipalities in the area. Sgt. Gallant explained there are two federally funded positions paid by the province plus one municipal position. The Beaverlodge town office does the payroll.  The municipal position helps out with accident reports, criminal checks, and insurance reports. Other duties are as follow:
    -Completes all TSS collision reporting electronically (MVC)
    -Links all files to PROS for members so they don’t have to
    -Completes all the DV checks for the members
    -Adds all tickets written to PROS and forwards for the members
    -PROS record management
    -Adds/removes records from CPIC
    -Front counter – busy area, creates files, statements/statutory declarations/criminal record checks
    Sgt. Gallant felt it was an important position in terms of taking the work load off the Councillors.
    Sgt. Gallant left the meeting at 7:15pm

    Fire Chief Ed Woloszyn joined the meeting at 7:20pm
  2. Mr. Woloszyn presented the Annual Report for 2017

    124 medical first responses
    18   motor vehicle
    14   structural fires
    9     outdoor fires
    7     monitored alarms
    5     lift assists
    1     water rescue
    4     hazardous materials
    Totaling 191 calls, up from 2016 with 188 calls.  Of these calls, 128 were in Hythe, 2 in Horse Lake, 9 in Beaverlodge, and 52 in the County for Grande Prairie.
    Chief Woloszyn stated they have 18 members, but would like closer to 20.
    He noted the big expenditure in 2018 was new radios. $10,000 budgeted but was hoping to get additional community funding.
    Council asked about income tax deductions for firefighters.  Chief Woloszyn advised that the Village office produces a letter stating that the volunteer fireman each donate a specific amount of time to firefighting duties, and this letter will help get them the income tax deduction. He stated the County of Grande Prairie are very generous with funding.  The department gets additional funding from Albert Transportation for attending highway vehicle calls on Highway 43.
    Mr Woloszyn left the meeting at 7:33pm.

5. Meetings Attended: Council reviewed the meeting that they had attended from January 8, 2018 to January 22, 2018.
All Councillors attended the budget meeting Jan 15, 2018.
CEO attend meeting on Regional Handi-bus and intermunicipal plan start up.
Mayor Peterson reported from meeting with Décor Holdings regarding improvements at the Grand Marshall Hotel. Discussion regarding which big truck companies use the parking lot and seeking assistance in getting road repairs.  Names mentioned were Secure Energy and TriMac Trucking.


6. Correspondence

a) City for Grande Prairie -  ICF Framework

Staff invited to attend meeting with observer status.

b) Beaverlodge Curling Club sent a second letter regarding furniture from old Oakford Hardware Store, bidding $5.00/chair and $200.00 for old foosball table in basement.  

MOVED by Councillor Smith to accept the offer. CARRIED 01/18/15

c) AUMA -2018 membership, after review.
MOVED by Councillor Sipe to continue with 2018 membership. CARRIED 01/18/16
 
d) Alberta Farm Safety program at Hythe Regional School.  CEO will follow up.

MOVED by Mayor Peterson to donate $100.00. CARRIED 01/18/17


7.  Other Business & Information:

a) CommNet -  arena alarm system – received for information.

b) ACP – New grant for renewal municipal development plan, since no matching of money was required felt it would be a good opportunity to review the plan.  A general municipal plan was passed in November 1991, but no update since.

MOVED by Councillor Sipe to apply for ACP grant. CARRIED 01/18/18

c) GREP – received for information.
Reports by councilor visiting Pioneer Home, that some exercise equipment was worn out. Residence say equipment has reached it life cycle.  Mayor Peterson will look into this matter.


Council discussed assisting with firehall radios in 2018 budget.


CEO will look into the Sexsmith sand/sand pail program to be used by the public for use in public areas and sidewalks etc.


Council decided to invite Carolyn Nicolson and June Jenner to the next meeting to discuss any issues they are having.

Councilor Hewitt asked for the Office bulletin board be updated, and Council Report newsletter be posted on the web page.


8. Other matters (members’ business):
CAO distributed some additional items for report.

Council was updated on Handi bus feasibility study.
CAO and Travis Peterson will meet with Alberta Environment to discuss the water use reporting system.

MOVED by Councillor Sipe to go into Camera. CARRIED 01/18/19


9. In Camera:
   a) Arta Juneau – request for debris removal
   b) Memo re: public works
   c) Other public works issues

While in camera discussed personnel matters and review a letter requesting debris removal.


MOVED by Mayor Peterson to go back into open session.        CARRIED 01/18/20

MOVED by Councillor Sipe to send a letter to Arta Juneau denying her request to remove debris from West Peace Building Supply property.          CARRIED 01/18/21


10.  Adjournment
MOVED by Councillor Smith that the meeting be adjourned.          CARRIED 01/18/23

Time of adjournment was 9:53 p.m.


January 8, 2018 

Present: Mayor Brian Peterson

        Councilors: Lyle Sipe
        Craig Hewitt
        Bill Guise
        Ed Smith

        CAO: Greg Gayton
        Brad Quarin – Town & Country News

1. Mayor Peterson called the meeting to order at 5:35 p.m.

2. Minutes of the December 11, 2017 regular Council meeting.

MOVED by Councillor Sipe that the minutes of the December 11, 2017 regular Council meeting be approved as presented. CARRIED 01/18/01

3. Business arising from the Minutes: No business arising from the minutes.

4. Representation:
a) Dalvin Napen – Hythe Pioneer Home – see below
b) Glenda Farnden – STARS – see below
c) Tom Schulz – CNRL (in camera) – see below

5. Meetings Attended: Council reviewed the meeting that they had attended from December 11, 2017 to January 8, 2018.
Councillor Sipe attended the Library Hamper draw.
Mayor Peterson attend the Hythe Pioneer Home Board meeting.
There was some discussion about the rental properties in the Glas house.
Councillor Guise did not have any meetings to report on, but requested that Public Works look at several trees on 101 Avenue and also a fire hydrant that might have been plowed in during the snow plowing.

6. Correspondence

a) Safety Code administration – County
The County of Grande Prairie had sent in a proposed agreement for Safety Codes Administration. This covered the County’s activities in providing building permits and other safety codes approvals for building and renovations projects in Hythe. Councillor Smith expressed concern about the cost of building permits for people doing new construction. He questioned the $85.00 per square foot calculation for the cost of building a basement as noted in the appendixes of the agreement.
Council was concerned about how some of the construction estimates were arrived at and if they are reviewed to compare them to actual cost.

Council also discussed the 10% rebate from the permit fees that are supposed to be rebated back to the municipality. There was some question about whether the percentage was consistent with Wembley, Sexsmith and Beaverlodge.
Mayor Peterson requested that staff look at other comparable municipalities and see where they are for building permit revenue.

MOVED by Councillor Smith to ask the County of Grande Prairie to provide representation to discuss the Safety Code Administration agreement at the next Council meeting. CARRIED 01/18/02

Council agreed to review the agreement again after the discussion with the County.

Dalvin Napen – CAO of the Hythe Pioneer Home joined the meeting at this time.
He gave Council a brief overview of the Hythe & District Pioneer Home Foundation and how that interrelates with the Hythe & District Pioneer Homes Advisory Committee. He noted that at 86 beds, Hythe has the largest seniors lodge in the South Peace area.
Mr. Napen also advised that the seniors self-contained units house 32 beds and the Pioneer Home also owns two – four-plex’s a total of eight units for affordable housing. Presently under construction is the Pioneer Place project, which will provide 48 units for people suffering from alzheimer's, dementia, or other similar ailments.
Mr. Napen advised that they had some discussion with the Grande Spirit Foundation. The conclusion of the discussion was that for the 2018 fiscal year, the Grande Spirit Foundation will contribute $50,000.00 to the Hythe Pioneer Home from the Grande Spirit Foundation Recreation Revenue.
Dalvin Napen then had a discussion with Council regarding the public access spaces of the Glashouse. He noted that a condition of the C-Fab grant monies that were received for this project was to provide some public access space and this should be determined by a community consultation.
Council was willing to give Pioneer Home some space on our Village news letter to reach out to the public and seek some consultation. CAO and Mr. Napen will work together on this project.
The Pioneer Home CAO noted that the rental properties at the Glashouse are very close to being available to rent. There are four, one bedroom homes on the lower level and one, two bedroom home on the main floor.
Dalvin Napen left the meeting at 6:29 p.m.

Glenda Farnden from STARS Foundation joined the meeting at 6:28 p.m.
Ms. Farnden is the Senior Municipal Relations Liaison for STARS in this area. Her presentation noted that Hythe has been a part of STARS Communities Grande Prairie area since 2009. The STARS facility in Grande Prairie has received many more calls per year than was forecast before it was established, so it has been a very busy base. There is one helicopter stationed at the base. Ninety percent of Municipality’s in Alberta are on board to provide a per capita contribution to STARS. The $2.00 per capita rate is the minimum requested. The average number of calls to Hythe in approximately six calls per year. Based on STARS direct service costing, this is a $40,000.00 value.
STARS is active in Alberta, Saskatchewan and Manitoba. The STARS base in Grande Prairie services parts of Northeast British Columbia and the Calgary base also extends its service to Southern British Columbia.
Ms. Farnden requested that the Village of Hythe make a four year commitment to STARS covering the calendar years 2018, 2019, 2020, 2021. She noted that she would be stopping by annually to give Council an up-date on what is happening with the service.
Glenda Farnden left the meeting at 6:57 p.m.

Tom Schulz, a land man from Canadian Natural Resources Limited joined the meeting at 7:00 p.m.

b) PTMAA – changes to Quality Management Plan
Council discussed a proposed change to the Quality Management Plan suggested by the PTMAA. This would simplify the administration of over ground and underground tanks in the Village of Hythe.

MOVED by Councillor Sipe to approve the proposed memorandum of agreement provided by the Petroleum Tank Management Agency of Alberta. CARRIED 01/18/03

MOVED by Mayor Peterson to go into Camera with Tom Schulz from CRNL. CARRIED 01/18/04

Brad Quarin from the Town & Country News left the meeting at 7:09 p.m.

While in Camera, Council discussed a possible arrangement between CNRL and the Village of Hythe.

MOVED by Councillor Sipe to go back into open session. CARRIED 01/18/05

Tom Schulz left the meeting at 7:50 p.m.

c) Beaverlodge Detachment Clerk – agreement
Councillor Hewitt had concerns that the detachment was not able to provide any evidence as to whether or not this initiative was working according to the original expectation when the agreement was originally drafted. It was felt that we should meet with the detachment commander in Beaverlodge to discuss the matter further.
CAO advised that the Beaverlodge detachment does meet regularly with Council and we would have that on the agenda.
Council agreed to defer the agreement until discussions with the detachment commander.

d) Water North Coalition – Jan. 25 mtg.
CAO reviewed the structure of the Water North Coalition. They are meeting on January 25, 2018 in Beaverlodge and are requesting permittion for staff to attend.

MOVED by Mayor Peterson to permit staff to attend the Water North Coalition meeting. CARRIED 01/18/06

e) Horse Lake First Nation – Water Treatment Plant
Horse Lake was planning a grand opening for their water system. The grand opening will be held at the Horse Lake First Nation Water Treatment Plant on April 11, 2018 at 1:30 p.m.
Councillor Guise and Mayor Peterson will attend the grand opening.

f) County of GP – ACP grant
Council received a letter from the County of Grande Prairie, requesting a motion of support for application under the Alberta Community Partnership grant program. They are looking for a coordinator/facilitator. To assist in their discussions with all the municipalities in the County area regarding their inter-municipal collaboration agreements.

MOVED by Mayor Peterson that the Village of Hythe support the County of Grande Prairie’s application to the Alberta Community Partnership Grant Program Inter-municipal Collaboration Framework and Inter-municipal Collaboration Bylaw as required by the Province of Alberta within the modernized Municipal Government Act. CARRIED 01/18/07

7. Other Business & Information:

a) Changes to signing authority
CAO reported that the bank wanted more detail on the Village changing the signing authority. He advised Councillors to wait until the bank has the new signing authorities set up before they go down to the bank and sign their names.

MOVED by Councillor Guise that previous Mayor Gary Burgess be removed from the signing authority, and the following new signing authorities be enstated: Councillors, Lyle Sipe – Deputy Mayor, Ed Smith – Councillor, Bill Guise – Councillor. Staff, Greg Gayton – CAO and Cindy Lockhart – Asst. CAO/Accounting Clerk. All cheques require two signatures from the five people noted. One signature shall be from a staff member, and the other signature shall be from a Councillor. CARRIED 01/18/08

b) Policy 32-02 – exemption
This is a policy regarding the Village’s practices on lending out our gravel truck with driver at no charge to help out with the demolition of older buildings. The CAO noted that he had discussions with Blair Smith about tearing down a building. Because Mr. Smith was using smaller equipment, the requirement for a second truck on the project could be relaxed in this circumstance.
Council noted that they are quite supportive of the plan to demolish an older unsightly buildings.

Council encouraged staff to see if there was other assistance we could provide Mr. Smith with this project.

MOVED by Mayor Peterson that Council approve a one-time exemption for this demolition project. CARRIED 01/18/09

c) Recreation Master Plan summary – received for information

d) Canada Infrastructure Plan grants – received for information

e) Councillor Orientation training
Council discussed doing a brief orientation at the budget meeting to meet some of the requirements of the Municipal Government Act. There was some discussion about what orientation was needed after following the George Cuff seminar.

f) Regional Hospital summary

Council received an up-date on the Regional Hospital project in Grande Prairie.

g) Committee Review
Council reviewed the Committee appointments and discussed the need for any changes or clarifications. CAO clarified the situation with the Hythe Pioneer Home alternate position.

h) Cheque listing – 0974 – 0992 – were reviewed and received for information.


8. Other matters (members’ business):
Councillor Guise had been talking to Murry Soucy regarding the rising water levels in Hythe. CAO gave Council some background on this matter. Councillor Guise requested that Mr. Soucy be invited to the next Council meeting on January 22, 2018. CAO will invite him.

Councillor Hewitt requested that staff find a way to document staff and equipment time regarding snow fall. CAO will look into that.
CAO was asked to follow up on the swimming pool project, to see if Renay Morgan has submitted letters to the Casino Funding Authorities.
CAO was asked to see if Holly Sorgan for Community Futures would provide a quote for facilitating a strategic plan discussion in January or February 2018.
Council was advised Grande Prairie Regional Emergency Management Committee was requesting the Village of Hythe provide an alternate appointment to Mayor Peterson on the GPREP elected officials board. Councillor Hewitt volunteered to be an alternate on that board.

MOVED by Mayor Peterson to go into Camera. CARRIED 01/18/10

While in Camera Council discussed legal advice, regarding tax recovery, a land opportunity and issues with Teare Creek, regarding their former property.

9. In Camera:
a) Brownlee Law – tax recovery
b) Land opportunity
c) Teare Creek – (to be circulated at meeting)

Council came out of Camera at 10:36 p.m.

MOVED by Mayor Peterson to go back into open session. CARRIED 01/18/11

MOVED by Councillor Sipe to list the old Legion property, the old Oakford property and the Simpson Energy lands with a realtor. CARRIED 01/18/12

10. Adjournment
MOVED by Councillor Smith that the meeting be adjourned. CARRIED 01/18/13

Time of adjournment was 10:38 p.m.
Comments